Facilities and Planning Office Assistant

The University of Missouri Housing department (a department within the Division of Student Affairs) provides a world-class housing experience by engaging students within an innovative and educational environment that supports best on-campus housing practices and promotes student success.

Summary

The Office Assistant provides administrative and logistical support to professional staff on the department’s Facilities and Planning team.

Essential Functions

• Communication: Coordinate updates about facility-related situations with students and staff through email, flyers, digital signage, website, etc. Liaise with various departments. Adjust tone as needed to communicate clearly and promptly with different audiences: students, staff, vendors, etc.
• Administrative Support: Assist the Associate Director of Residential Facilities and Planning with meeting agendas and minutes, preparing and maintaining operational documents and records, and support other professional staff in the unit as needed.
• Logistical Support: Schedule meetings, reserve rooms, coordinate supplies and provide necessary resources for the team.
• Project Coordination: Help team members with project schedules, submit and track work orders (including warranty repairs), ensure prompt completion, follow-up, and monitor costs to avoid redundancies.
• Policy & Procedure Development: Develop, edit and maintain various policies, protocols and procedures to facilitate the work of the department and stakeholders.
• Inventory Management: Record and monitor inventory; coordinate furniture/equipment/asset relocation; and assist in developing resources, gathering data to track work orders and maintaining accurate FFE (furniture, fixtures, and equipment) records. Request quotes, monitor orders, and schedule installations.
• On-Call Duties: Participate in an on-call door access rotation, including evening and weekend assistance.
• Supervision: Provide instruction and guidance, and delegate work to student staff to maintain facility operations.
• Vehicle Management: Organize check-out, maintenance and staff training for department vehicles.

As with all positions, involvement with other duties and responsibilities is expected in order to serve the customer and maintain our Housing and Student Affairs mission.

40 hours per week, 8 to 5 p.m. Monday through Friday

This position may require evening and weekend hours supporting activities and programs within the department. Occasionally division and campus projects may require additional hours outside of your normal schedule.

This position serves in an on-call rotation to assist students and staff with after-hours door access issues.

High school diploma or equivalent and at least 5 years of experience from which comparable knowledge and skills can be acquired is necessary.

• Demonstrated experience coordinating and providing office support
• Clear and concise verbal and written communication skills
• Understanding of facilities/maintenance projects
• Detail-oriented and highly organized
• Self-motivated and able to follow through on multiple tasks at the same time
• Excellent customer service skills
• Willingness to do what is necessary to make the team successful
• Proficient in Microsoft Office (including Word, Excel and Outlook)
• Data entry experience

Range: $15.00 – $19.00 per hour, paid on a bi-weekly basis

GGS/PAT Level: 006

University Title: Office Support Assistant IV

Internal applicants can determine their university title by accessing the Talent Profile tile in myHR.

Submit a completed application, cover letter, contact info for three (3) professional references (including current supervisor, if applicable) and résumé.

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/totalrewards/benefits.

Values Commitment

We value the uniqueness of every individual and strive to ensure each person’s success. Contributions from individuals with diverse backgrounds, experiences and perspectives promote intellectual pluralism and enable us to achieve the excellence that we seek in learning, research and engagement. This commitment makes our university a better place to work, learn and innovate.

In your application materials, please discuss your experiences and expertise that support these values and enrich our missions of teaching, research, and engagement.

Equal Employment Opportunity

The University of Missouri System is an Equal Opportunity Employer. Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, or protected veteran status, or any other status protected by applicable state or federal law. This policy applies to all employment decisions including, but not limited to, recruiting, hiring, training, promotions, pay practices, benefits, disciplinary actions and terminations. For more information, visit https://www.umsystem.edu/ums/hr/eeo or call the Director of Employee and Labor Relations at 573-882-2146.

To request ADA accommodations, please call the Director of Accessibility and ADA at 573-884-7278.