Office Coordinator of the Department of Physical Therapy Program

Description

The Office Coordinator reports to the program director and works collaboratively with the Assistant Clinical and Academic Coordinator, core and adjunct faculty and physical therapy, DPT students and alumni, prospective students, essential to program management, and other University Departments essential for coordinative efforts.

This position will coordinate and manage essential departmental affairs that support program objectives and related student outcomes and the work of the University of Mount Union Physical Therapy Program (UMUDPT). These include timely routines, rituals, and ad hoc management of program needs as required. Understanding, researching, and mastering of departmental functions is ongoing to stay current with program strategic planning and effective operations. The job requires a high level of professionalism, computer skills, public relations, event planning, purchase coordination, and day to day management of office and program spaces included strategic and policy-based management, as directed, with key emphasis areas.

Responsibilities

• Oversees and organizes the following areas of the DPT Program
• Student employment
• Media Committee
• White Coat Ceremony
• Research Symposium
• Student Orientation
• Welcome Week Events
• Help with visiting professionals such as guest speakers and candidates
• Admissions Management under the direction of the Director
• Coordinate communication with UMU
• PTCAS set up and management
• WebAdmit Administration
• Pre-requisite advising
• Interview and application management
• Recruitment communications
• Manages departmental communication
• Physical Therapy phone and email
• Assists in transfer student communication and processes
• Interdepartmental relations
• Arrangements relevant to routine and special events
• Maps student schedule blocks by semester
• Verifies room assignments, hours, agreement with self-service
• CAPTE Accreditation Assistance
• Participates in relevant work as assigned
• Program Director assistance as needed and tasks assigned
• Participates in all regular meetings with the Director.
• Meeting agenda development
• Assignments regarding strategic planning
• Meeting minutes

Qualifications

Healthcare office management and relevant secretarial experience in academic and healthcare environments, successful track record in coordination of office needs, including communication, written and oral, project management and completion, and effective use of technology, software, and database management consistent with Ellucian (Self-service), Microsoft 365, Power Campus, D2L, Exxat, Slate, and PTCAS/WebAdmit, and other items that become essential to PT program success (with training as needed).

Descriptive Information

• Competency with database management, including Self-service and WebAdmit, data entry and management required by the Program Director or Program Committees
• Experience with Excel and creating spreadsheets and reports of data
• Experience managing and coordinating sensitive student information with essential confidentiality- collecting and tracking student health information and associated clinical education requirements
• Written and oral communication required in work with program stakeholders, students, faculty, and members of University of Mount Union faculty, staff, and administrators
• Attention to detail regarding assigned budget requests, orders, reimbursement, mailings, schedules, faculty meetings, committee meetings, and admissions processes, a collaborative effort with the ACAC as needed
• Familiarity with departmental workflow needs and calendar
• Awareness of forms and procedures required for travel, departmental allocations, and general management of physical environment, classrooms, office space, and display areas.
• Coordinates and assists in the Physical therapy department workflow, departmental meetings and minutes, internal committee minutes as needed, including events such as orientation, admissions, PT Month, White Coat, and graduation
• Assists in walk in traffic, routine phone calls regarding program inquiries
• Assists in requests essential to department functions as needed by Chair or DCE, organization of faculty or staff searches, office supply management, management of copies, faxes, development of letters or forms
• Assists in coordination with other departments essential to student and faculty success
• Social Media oversight
• Coordinates and oversees Student Workers

Job Type: Full-time

Pay: $1.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to Commute:

• Alliance, OH 44601 (Required)

Work Location: In person