What are the responsibilities and job description for the Office Associate (Lincoln Campus) position at University of Nebraska at Omaha?
GENERAL REQUISITION INFORMATION
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Job Title
Office Associate (Lincoln Campus)
Job Grade
AB07H
Division
Academic Affairs
College/Dept
College of Public Affairs & Community Service
Department
School of Criminology & Criminal Justice
Requisition Number
2024-00366
FTE (full-time equivalency)
100
Work Schedule
8am to 5pm, Monday through Friday
Does the position provide the opportunity to work Remotely/Telecommuting?
No remote/telecommute opportunity
Appointment Term
12- 12/12 months
Is this position essential personnel according to the inclement weather policy?
No
Pay Information
40,000-45,000
Pay Schedule
Hourly
FLSA Designation
Non-Exempt
Position Summary
Provide courteous and professional secretarial and administrative support to the School of Criminology and Criminal Justice. This position is located on the University of Nebraska Lincoln campus.
Job Duties
Responsibility Area:
Oversee Day to Day Operations
Duties:
Oversee and manage day-to-day operations and functioning of the front office including (but not limited to) the following:
- Greet and provide professional and courteous assistant to visitors and students who call or come into the CPACS Lincoln office;
- Support staff and faculty in ordering office supplies, submitting reimbursements, or other requests using university systems.
- Coordinate resolving hi-tech equipment problems in CPACS Lincoln classrooms;
- Train work study/student Lincoln campus workers students;
- Serve as point of communication with Lincoln university offices and administrators and connect to SCCJ Director or CPACS Dean as appropriate.
- Maintain and process frequently used school and university forms (i.e. college major change forms, incomplete/grade change forms;
- Mail collection and distribution for CPACS faculty and staff on Lincoln campus;
- Coordination with Omaha campus Office manager in functions such as overseeing printers/copiers functioning/maintenance and main office computer needs;
- Stock CPACS Lincoln office area with brochures, information sheets, and other handouts;
- Set up accommodations for faculty and instructors when teaching on the Lincoln campus (i.e. printer/copier access, office space, main office, classroom keys, parking and mailboxes);
- Coordinate telecommunications needs for the School on the Lincoln campus;
- Assist with all room reservation needs on Lincoln campus.
Percentage Of Time
60
Essential Function:
Yes
Responsibility Area:
Secretarial and Adminstrative Support
Duties:
Provide secretarial and administrative support to the SCCJ Director, Assistant Director, Undergraduate Program coordinator for the Lincoln campus and as needed for faculty and staff on the Lincoln campus.
- Prepare routine correspondence and mass mailings for SCCJ;
- Make arrangements for campus visits, prospective faculty and staff;
- Support Office Manager (Omaha campus) in processing PAFs, recurring payments and new hire paperwork.
- Help with on-boarding PT faculty on the Lincoln campus.
Percentage Of Time
20
Essential Function:
Yes
Responsibility Area:
Staff Support Related to Academic Advising
Duties:
Provide staff support related to SCCJ Assistant Director, undergraduate program coordinator and academic advising by:
- Maintaining student files and provide needed information for advising appointments using MavLink, Degree Audit and WebNow;
- Scheduling appointments using the Outlook 365 calendar and MavLink/PeopleSoft;
- Answering basic questions and providing information about a variety of topics (e.g., degree requirements, registering for classes, graduate deadlines, upper division eligibility, new student advising; and senior assessment);
- Compiling Dean’s List using the WebFocus database each semester;
- Assisting the Academic Advisors with preparing materials for summer New Student Orientation (NSO).
Percentage Of Time
20
Essential Function:
Yes
Required and Preferred Qualifications
Required Education
High school degree or equivalent
Required Experience
2 years of administrative/office support experience
Required License/Certification
NA
Required Additional Qualifications:
NA
Preferred Education
2-4 years of college coursework
Preferred Experience
Previous work experience in higher education
Preferred License/Certification
NA
Preferred Additional Qualifications:
NA
Compliance Requirements
Credit Check
No
Motor Vehicle Licensing Validity Check
No
Pre-employment Physical Request and Assessment
No
Drug Screen
No
