What are the responsibilities and job description for the Office Associate position at University of Nebraska Omaha?
Requisiton Details
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GENERAL REQUISITION INFORMATION
EEO Statement :
The University of Nebraska does not discriminate based on race, color, ethnicity, national origin, sex, pregnancy, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, marital status, and / or political affiliation in its education programs or activities, including admissions and employment. The University prohibits any form of retaliation taken against anyone for reporting discrimination, harassment, or retaliation for otherwise engaging in protected activity. Read the full statement.
Job Title
Office Associate
Job Grade
AB13H
Division
Academic Affairs
College / Dept
College of Arts and Sciences
Department
Chemistry
Requisition Number
2025-00121
FTE (full-time equivalency)
Work Schedule
Monday through Friday 8-5
Does the position provide the opportunity to work Remotely / Telecommuting?
No remote / telecommute opportunity
Appointment Term
12- 12 / 12 months
Is this position essential personnel according to the inclement weather policy?
Pay Information
20.000-$22.000 per hour
Pay Schedule
Hourly
FLSA Designation
Non-Exempt
Position Summary
As an employee of the College of Arts & Sciences, the position is the front face of the Chemistry and Physics Departments as well as the Math / Science Learning Center, and welcomes students, faculty, staff and visitors to the departments in person, by phone and through email. The position helps faculty, students, staff and visitors find answers to questions they have. The position assists department members with student- / staff-related HR matters, business-related travel and non-travel reimbursements. The position will frequently assist department chairs with department-related tasks. Position also supports the academic advisors and serves as a liaison with UNO Facilities or service contracts for repairs and maintenance of equipment and Durham Science Center. May perform duties of a sensitive and confidential nature. Requires use of independent judgment and knowledge of the departments, college, and university policies. Performs a variety of duties on own responsibility under conditions where there is little opportunity for direct supervision. Will also assist faculty, staff, and the public (community, outside reviewers, parents, visitors, etc.). The position does not support revenue generating outreach programs. There are no advising duties. The position may provide clerical assistance for course scheduling but does not develop the course schedule or manage enrollment as part of the duties.
Job Duties
Responsibility Area :
Administrative Support
Duties :
- Provide a welcoming, inclusive environment for individuals contacting the Chemistry, and Physics Departments and the Math Science Learning Center in person, by phone, by email or by another form of communication.
- Answer questions and direct individuals who need assistance. Follow up in a timely manner if answers or help is not immediate.
- Open, date, sort, and screen incoming mail.
- Maintain any confidential records through retrieving, retaining, storing, compiling, coding, updating, distributing, and destroying files as appropriate.
- Keep paper and electronic files in an orderly manner and prepare filing system directions for other users.
- Maintain current list of key holders. Provide and collect keys (or request keycard access for others as appropriate.
- Inventory office supplies on a regular basis. Order and purchase office supplies for departments.
- Ensure office equipment is in working order.
- Serve as liaison with Facilities and service contract providers to ensure timely repairs and maintenance to laboratory equipment and building.
- Submit work orders and contact service providers as requested.
- Provide clerical assistance to Department Chairs for course scheduling.
- Assist advisors with scheduling appointments or issuing permits.
Percentage Of Time
Essential Function :
Responsibility Area :
Personnel Processing
Duties :
Percentage Of Time
Essential Function :
Responsibility Area :
Budget / Financial Administration
Duties :
Percentage Of Time
Essential Function :
Responsibility Area :
Departmental Coordination
Duties :
Percentage Of Time
Essential Function :
Responsibility Area :
Other Duties
Duties :
All other duties as assigned
Percentage Of Time
Essential Function :
Required and Preferred Qualifications
Required Education
High school education or equivalent
Required Experience
2 years of work experience relevant to Duties and Responsibilities
Required License / Certification
n / a
Required Additional Qualifications :
n / a
Preferred Education
n / a
Preferred Experience
n / a
Preferred License / Certification
n / a
Preferred Additional Qualifications :
n / a
Compliance Requirements
Credit Check
Motor Vehicle Licensing Validity Check
Pre-employment Physical Request and Assessment
Drug Screen
Salary : $20,000 - $22,000
