Coord,Student & Graduate Svcs Dept. of Spanish and Portuguese - req# 32919

****The final salary for this position is dependent upon total Education and Experience****

The Department of Spanish and Portuguese is looking for a highly motivated and self-directed individual to be part of the Department. The Coord, Student & Graduate Svcs is the primary point of contact and support for the Department of Spanish and Portuguese graduate students at both the MA and PhD levels. This position works closely with the Department Administrator and Graduate Committee and assists with the day-to-day academic, administrative, and operational activities of the department. This position is the first point of contract for prospective graduate students and guides enrolled students through academic program to complete their graduate degree. These tasks include, but are not limited to the following:

- -Assist the implementation administrative internal policies and procedures that support the graduate students’ processes, including knowledge of forms and systems used for navigating students’ questions and issues.

- -Assist faculty and students in submitting the necessary forms related to making progress toward their degree.

- -Assist with processing graduate students’ assistantships contracts

- -Schedules and facilitates recruitment visits

- -Establishes, maintains, and updates files, databases, records, handbooks, and other documents.

- -Attend meetings and workshops related to graduate studies and contracts.

This position will also provide support to the Department Administrator. These duties may include, but are not limited to the following:

- -Providing customer service to the public, students, faculty, and other staff who contact the department.

- -Act as a liaison with other departments and external organizations.

- -Submitting requests for repairs, IT support, and copy machine service and supplies.

- -Receive, distribute, and send mail/packages.

- -Serving as a back-up P-card holder.

- -Processing time entry for exempt and non-exempt staff and students.

- -Processing key requests.

- -Assist with organizing events, department commencement, and other Spanish and Portuguese related workshops.

This position requires excellent communication skills and the ability to collaborate as a member of a small team while serving a wide range of internal and external constituents.

Working hours are Monday through Friday, 8 a.m. to 5 p.m. However, occasional weekend and/or evening work may be required, depending on department needs.

See the Position Description for additional information.

High school diploma or GED; at least 7 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Ability to communicate effectively, both orally and in writing.

Ability to create, compose, and edit written reports

Strong ability to multi-task and manage competing priorities while meeting deadlines.

Ability to work both independently and as part of a small team and as part of a small team.

Experience and familiarity with graduate student policies and procedures.

Ability to perform tasks with minimal supervision.

Experience in higher education working with faculty, students, staff, and members of the public.

Experience and knowledge working in Microsoft Office (Word, Excel, Outlook) and UNM systems such as Banner.

Experience with P-card purchasing, LoboMart, and knowledge of Chrome River system processes.

Bilingual skills in English/Spanish or English/Portuguese preferred.

Only applications submitted throughthe official UNMJobs site will be accepted. If you are viewing this jobadvertisement on a 3rd party site, pleasevisit UNMJobs to submit an application.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.