What are the responsibilities and job description for the Project Coordinator position at University of North Carolina at Charlotte?
Project Coordinator
Position Number: 004264
Employment Type: Permanent - Full-time
Months per Year: 12
Work Schedule: 8:00 am - 5:00 pm; Monday - Friday with occasional evening and weekend hours, as necessary.
FLSA Status: Exempt
Division:
Department: Constituent Relations (Adm)
Work Location: Foundation Building
Salary Range: $54,249 - $57,295
Primary Purpose of Department:
The Office of External Relations and Partnerships includes the offices of Constituent Relations and Economic Development. The department is responsible for fostering, supporting, and expanding the Universitys relationships with the federal, state, regional, and local government officials and agencies, as well as with the business and corporate community, strengthening the University in its mission to deliver on its promise as the regions premier urban research university.
Primary Purpose of Position:
This position is the project coordinator for the Department of Constituent Relations. Primary purpose is to provide support to the entire department including administrative and budgetary duties, manage and assist in executing multiple executive level projects, special events and complex high profile meetings. This position is also the executive assistant to the Special Assistant to the Chancellor for External Relations & Partnerships, a member of the Chancellors Cabinet.
Summary of Position Responsibilities:
- Provides day-to-day coordination and administrative support to the team including: tracking and reporting on projects; coordinating and distributing communications and other materials; preparing, editing, and maintaining reports and meeting notes as requested; scheduling, coordinating and preparing materials for in-person and virtual meetings, conference calls, and events.
- Work with the department to establish internal project management procedures and policies.
- Coordinate and execute events with high profile internal and external constituents.
- Manage and coordinate multiple calendars including schedule meetings and appointments with internal and external leaders.
- Make travel arrangements involving high ranking external public and corporate officials and internal Chancellor and Cabinet level officials.
- Manage departmental budget.
- Direct access to, or responsibility for, cash and credit card information, University property disbursements or receipts, and extensive authority for committing the financial resources of the University.
- Manage contact information with updating records and tracking communications.
- Direct responsibility for secure handling of sensitive and/or confidential information.
- Completes various other administrative tasks as assigned.
- Bachelors degree from an accredited institution.
- Three to five years of project coordination and administrative experience, preferably in a high volume office.
- Project management experience.
- Experience in reconciling budgets.
- Proficiency in Microsoft and Google Workspace.
- Experience in government and governing body protocol.
- Excellent communication skills including editing and drafting of communications.
- High attention to detail.
- Ability to independently manage multiple projects and deadlines.
- Strong interpersonal skills, warm personal style, and a customer-service orientation.
- Ability to manage sensitive and confidential information.
- Salesforce or other CRM system experience is preferred.
- UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits/benefits-overview/
- The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report.
- The Search Committee will not contact references without first verifying permission with the finalist.
- Please ensure your resume reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions.
Salary : $54,249 - $57,295
