What are the responsibilities and job description for the Director of Purchasing and Auxiliary Services position at University of North Carolina School of the Arts?
Full/Part Time
Full-time
School/Department Information
The Department of Purchasing and Auxiliary Services is responsible for handling all procurement and auxiliary functions for the institution. Responsibilities include purchasing, contracts, vending, insurance, state and federal surplus property, and auxiliary services. Purchasing personnel assists UNCSA departments with the processing of requisitions, purchase orders, acquisitions and the processing and usage of state issued purchasing cards. Auxiliary Services personnel ensure operation of efficient and effective services to the University.
Primary Description of Work
The Director of Purchasing and Auxiliary Services is responsible for the leadership, direction and operational oversight of the university’s procurement process and auxiliary service functions. This position is responsible for developing procedures and ensuring that all purchasing activities align with institutional policies, state regulations, and best practices while promoting efficiency and fiscal responsibility. The director manages vendor relationships, negotiates contracts, and ensures high-quality service delivery across auxiliary operation.
Work Schedule and hours
Monday – Friday
8:00 a.m. – 5:00 p.m.
8:00 a.m. – 5:00 p.m.
Description of Responsibilities and Duties
- Oversee UNCSA’s areas of Purchasing and Auxiliary Services which includes: Procurement, Central Receiving, Contract Management, Insurance, Surplus Property, Dining Services, Vending, Mail Center and E-Store/Campus Merchandise. Act as the primary liaison with members of the University, internal and external stakeholders, UNC System Office and the North Carolina Department of Administration and Purchase and Contract Division.
- Provide procurement expertise to university administrators and staff as needed, as well as address any purchasing matters as they arise while providing viable solutions to the campus.
- Provide direction and oversight to the auxiliary units including Dining Services, Mail Center, Vending and E-Store/Campus Merchandise; and ensure that the units are operating according to the university’s policies and procedures with a focus on customer service, efficiency, and accountability.
- Work directly with the Dining Services contractor to ensure quality service delivery. Responsible for managing the contract including the ongoing monitoring of services to the campus along with the analysis of the financial components of the contract.
- Provide oversight to the management of the insurance database and ensure records are updated accordingly while meeting the insurance needs of the university.
- Oversee the contract management process for any contracts needing UNCSA approval, which includes evaluating all contracts and agreements to ensure compliance with institutional policies, legal standards, and financial objectives as well as analyzing contract terms to identify potential risks, ensure clarity and accuracy.
- Oversee surplus property by ensuring that property is accounted for and disposed of properly following state regulations while working with other departments to find solutions for campus needs.
- Oversee the purchasing card program ensuring compliance and proper oversight.
- Provide guidance and direction for the assigned team while developing and implementing procedures to enhance efficiency and compliance. Stays updated on purchasing regulations, industry trends and best practices to enhance the procurement process and all responsible functions.
- Identify and assess potential risks and develop strategies to mitigate them. Ensure compliance with relevant regulations and ethical practices while operating within and monitoring applicable funds and budgets.
- Responsible for building a strong functioning team with a priority on serving and training our campus on the procurement process as well as other department functions while continuously monitoring auxiliaries for optimal customer service, sustainability and efficiencies.
- Perform other duties as assigned by the Associate Vice Chancellor for Finance
Minimum Qualifications
Require a relevant post-Baccalaureate degree with a minimum of three (3) years or greater of related professional experience, or a relevant Baccalaureate degree with a minimum of five (5) years of related professional experience. Requires strong supervisory and leadership experience as well as demonstrated analytical and communication skills.
Preferred Qualifications
Prior experience with a UNC System School, familiarity with Banner
Terms of Employment
E2 16.00 12 Month
Knowledge, Skills and Abilities
Strong Communication, Supervisory, Analytical and Leadership skills
Special Conditions for Eligibility
Posting Detail Information
Posting Number
Open Date
04/21/2025
Close Date
05/09/2025
Open Until Filled
Yes
Salary Range
Commensurate with education and experience
Recruitment Range, if applicable
Special Instructions to Applicants
This is an Exempt Professional Staff (EPS) position. PLEASE NOTE: A criminal background check will be conducted on candidate finalist prior to the offer of employment. Resumes WILL NOT be accepted in lieu of completing an electronic application. The application must be completed in full detail (including work history) for your qualifications to be considered. Failure to complete the application process as required by state regulations WILL result in your application being rejected for the vacancy and you will not be considered for the position. Other materials may be requested at a later time. Applications will be treated confidentially until the final stages of the search process. Salary will be commensurate with experience.
The University of North Carolina School of the Arts is an equal opportunity and affirmative action employer and all qualified applicants are welcome to apply without regard to age, color, disability, gender, gender identity, gender expression, genetic information, national origin, race, religion, sex, sexual orientation, National Guard, or veteran status.
EEO Contact Information
Applicants needing assistance with the application process are asked to contact: suttonar@uncsa.edu
The University of North Carolina School of the Arts is an equal opportunity and affirmative action employer and all qualified applicants are welcome to apply without regard to age, color, disability, gender, gender identity, gender expression, genetic information, national origin, race, religion, sex, sexual orientation, National Guard, or veteran status.
EEO Contact Information
Applicants needing assistance with the application process are asked to contact: suttonar@uncsa.edu
