What are the responsibilities and job description for the Logistics and Data Management Operations Specialist position at University of North Carolina Wilmington?
Please see Special Instructions for more details.
This position is being recruited at the Journey level. If no applicants apply who meet the required competency and training & experience requirements, then management may consider other applicants. Salary will be determined based on competencies, equity, budget, and market considerations.
PLEASE NOTE: This posting will close at 11:59PM (Eastern time) on the posted closing date. To receive full consideration, please be sure you have fully completed the entire application, including the ‘Work History’ section before you apply for this position. Applications must be submitted through the online application system to be considered.
PLEASE NOTE: This posting will close at 11:59PM (Eastern time) on the posted closing date. To receive full consideration, please be sure you have fully completed the entire application, including the ‘Work History’ section before you apply for this position. Applications must be submitted through the online application system to be considered.
University Program Associate
Working Title
Logistics and Data Management Operations Specialist
Competency Level
Journey
Home Department
CHHS - Dean's Office - 31500
Primary Purpose of Organizational Unit
This position is assigned to the Logistics and Data Management (LDM) Operations unit of the Academic Affairs Operations core service team within the College of Health and Human Services (CHHS). Reporting to the Associate Dean for Academic Affairs of CHHS through the Coordinator for Logistics and Data Management Operations, the LDM Operations service team is a core service unit providing comprehensive support for academic affairs operations to faculty, staff, and administrators across the CHHS. Three schools comprise the CHHS including the Schools of Nursing, Social Work, and Health and Applied Human Sciences. The LDM Operations Team ensures that CHHS faculty, staff, and administrators have access to a wide range of common support related to logistics and data management.
College
College of Health and Human Services - 315 College
College/School Information
University Information
The University of North Carolina Wilmington, the state’s coastal university, is dedicated to the integration of teaching, mentoring, research and service. Widely acknowledged for its world-class faculty and staff and continuously recognized at a national level for scholarly excellence and affordability, UNCW offers a powerful academic experience that stimulates creative inquiry and critical thinking and a community rich in diversity, inclusion and global perspectives.
A public institution with nearly 18,000 students, UNCW offers a full range of baccalaureate- and graduate-level programs, as well as doctoral degrees in educational leadership, marine biology, nursing practice and psychology; and many distance learning options, including clinical research, an accelerated RN-to-BSN program, an Executive M.B.A. program structured for working professionals, and the nation’s only bachelor’s degree program focused on coastal engineering.
The university’s efforts to advance research and scholarly activities have earned UNCW the elevated designation of “Doctoral Universities: High Research Activity” institution (R2 University) by the Carnegie Classification of Institutions of Higher Education.
UNCW has been part of the University of North Carolina System since 1969.
A public institution with nearly 18,000 students, UNCW offers a full range of baccalaureate- and graduate-level programs, as well as doctoral degrees in educational leadership, marine biology, nursing practice and psychology; and many distance learning options, including clinical research, an accelerated RN-to-BSN program, an Executive M.B.A. program structured for working professionals, and the nation’s only bachelor’s degree program focused on coastal engineering.
The university’s efforts to advance research and scholarly activities have earned UNCW the elevated designation of “Doctoral Universities: High Research Activity” institution (R2 University) by the Carnegie Classification of Institutions of Higher Education.
UNCW has been part of the University of North Carolina System since 1969.
Location of Workplace
Main UNCW Campus
Brief Summary of Work for this Position
The LDM Operations Specialist assumes primary responsibility for policy compliance, process and procedure implementation, and data collection around academic affairs operations inclusive of, and not limited to:
- Curriculum approval
- Academic course schedule entry
- Online accelerated program (OAP) workflow
- Persistence to an academic degree
- Other academic processes, procedures, and data management are critical for ensuring academic program and student success
Responsibilities include a high level of understanding and knowledge of the university, college, school, and program-level policies, procedures, documents, and manuals as they relate to academic affairs and student support.
This position may collaborate with the Associate Dean for Academic Affairs and administrators within the schools to maintain an academic affairs operations calendar, ensure timely and compliant completion of various academic affairs processes, develop and maintain an academic affairs policy and procedure manual, and generate academic affairs reports as needed.
This is a time-limited position with a 2 year appointment.
This position may collaborate with the Associate Dean for Academic Affairs and administrators within the schools to maintain an academic affairs operations calendar, ensure timely and compliant completion of various academic affairs processes, develop and maintain an academic affairs policy and procedure manual, and generate academic affairs reports as needed.
This is a time-limited position with a 2 year appointment.
Minimum Education and Experience Requirements
Bachelor’s degree; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Preferred education, professional skills and experience
- Experience in a College environment within a university.
- Experience executing academic affairs related policies and procedures.
- Experience navigating information system databases and utilizing database functionality to research data and perform queries.
- Excellent attention to detail.
- Strong written, verbal and interpersonal communication skills.
- Ability to prioritize work tasks, manage multiple projects simultaneously, organize and adjust workload to handle multiple responsibilities.
- Strong initiative and ability to work independently and with minimal supervision.
- Ability to exercise sound judgment, tact and discretion in dealing with a wide variety of administrators, faculty, staff and with student data.
Required Certifications or licensure
N/A
FTE
1.0 (40 hours per week)
Months Per Year
12 Months
Work Days
Monday to Friday
Work Hours
8:00 a.m. to 5:00 p.m.
Type of Position
Time-limited
Anticipated Ending Date if Time-Limited
05/01/2027
Position Number
8452
Job Posting Date
03/19/2025
Posting Close Date
04/02/2025
Number of Openings
Single Incumbent
Special Notes to Applicants
This position is being recruited at the Journey level. If no applicants apply who meet the required competency and training & experience requirements, then management may consider other applicants. Salary will be determined based on competencies, equity, budget, and market considerations.
PLEASE NOTE: This posting will close at 11:59PM (Eastern time) on the posted closing date. To receive full consideration, please be sure you have fully completed the entire application, including the ‘Work History’ section before you apply for this position. Applications must be submitted through the online application system to be considered.
PLEASE NOTE: This posting will close at 11:59PM (Eastern time) on the posted closing date. To receive full consideration, please be sure you have fully completed the entire application, including the ‘Work History’ section before you apply for this position. Applications must be submitted through the online application system to be considered.
EEO Statement
UNCW does not discriminate against any employee or applicant for employment because of his or her race, sex (such as gender, gender identity, marital status, childbirth, and pregnancy), age, color, national origin (including ethnicity), religion, disability, sexual orientation, political affiliation, veteran status, military service member status, genetic information, or relationship to other university constituents – except where sex, age, or ability represent bona fide educational or occupational qualifications or where marital status is a statutorily established eligibility criterion for State funded employee benefit programs.
Eligibility for Employment
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. UNC Wilmington participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
External Link to Posting
https://jobs.uncw.edu/postings/35584
Applicant Documents
Required Documents
Optional Documents
- Cover Letter
- Resume
