What are the responsibilities and job description for the Administrative Assistant position at University of North Dakota?
Administrative Assistant
Salary/Position Classification
- $45,000 Annual, Dependent on Experience, Non-Exempt (Eligible for overtime)
- 40 hours per week
- 100% Remote Work Availability: No
- Hybrid Work Availability: No
Purpose of Position
To provide administrative and financial support to the Department of Emergency Medicine, general and education services support to the Southwest Campus, and to provide administrative support for the Southwest Campus Associate Dean.
Duties & Responsibilities
Provide administrative and financial support to the Department of Emergency Medicine.
- Serve as contact resource person for the department
- Provide assistance in the absence of the Department Chair of Emergency Medicine
- Organize meetings, conference calls, or special events as requested by the Chair
- Attend and represent the department at committee meetings as requested by the Chair
- Facilitate communication between the Emergency Medicine Chair and the Southwest Campus Dean, other SMHS administrative leaders, students, and faculty
- Assist the Chair with faculty appointments and promotions
- Query student feedback for annual evaluation of the clinical teaching faculty
- Assist in the establishment of new courses and/or electives for Emergency Medicine
- Provide support to the Chair in managing, reviewing, and updating the department's Phase 3 electives on an annual basis for the Office of Medical Education including preparing and submitting senior elective paperwork for additions or deletions
- Work with the department Chair in preparing Al course paperwork and approvals each year
- Assist in reviewing evaluations, completed by preceptors and students, for recommendations to improve the clerkship. Assess feedback and adjust scheduling, if feasible, to accommodate student and faculty recommendations
- Responsible for Phase 3 grade completion in LEO for the Department of Emergency Medicine
- Work with the Chair in advising students in the residency application process
- Assist with letters of recommendation and function as one of the designated department individuals to upload letters to the AAMC LOR portal for Emergency Medicine
- Provide financial support to the Chair of Emergency Medicine; plan, develop, and monitor budgets
- Assist with travel arrangements and expense reports for the Department of Emergency Medicine.
- Responsible for annual contracts for the Emergency Medicine Department Chair, and respective faculty
- Website design and upkeep for the Department of Emergency Medicine
- Assist with IT inventory and equipment updates as needed for the department of Emergency Medicine
- Learn and utilize the Electronic Records Management System (ERMS)
Provide general and education services support to the Southwest Campus.
- Responsible for ensuring proper implementation of UND policies and procedures
- Assist with coordination of test schedules and arrangements as needed
- Proctor for the National Board of Medical Examiners Subject Exams (NBME) as needed
- Assist in coordinating Phase 3 (4th Year Electives) to include utilizing OASIS
- Review and approve Phase 3 elective requests to avoid preceptor/student overload.
- Report on health, disciplinary, learning, or other problems to the Associate Dean, and assist in answering student inquiries and providing advice and guidance
- Maintain department Pcard
- Responsible for annual contracts for the Southwest Campus Associate Dean, Career Advisor, and respective faculty; initiate and manage payroll
- Assist in management of card access to the building and Southwest Campus Website design and upkeep assist the Southwest Campus as needed Assist SW campus with ERMS as needed
Provide administrative support for the Southwest Campus Associate Dean.
- Act as liaison between the students and the Associate Dean
- Manage Associate Dean calendar
- Assist with planning and coordinating special events, meetings or projects
Required Competencies
- Knowledge of UND policies and procedures including travel, purchasing and finance
- Must be proficient in Microsoft Office (Word, PowerPoint, Excel, and Outlook)
- Willing to work flexible hours to accommodate the daily schedule of the office
Minimum Requirements
- Associate's degree and two years of directly related experience, or four years of directly related experience
- Successful completion of a Criminal History Background Check
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the US and to complete the required employment eligibility verification form upon hire. This position does not support visa sponsorship for continued employment.
Preferred Qualifications
- Experience in administrative assistance, or student education, advising, or counseling
- Work experience in a medical setting
- Prior certification as EMT, paramedic, or emergency medicine nurse
To Apply
Submit online application and include a cover letter and resume.
Please note, all employment postings close at 11:55pm CST.
Position Benefits
Benefits include single or family health care coverage (UND pays the full premium), life insurance, employee assistance program, retirement plans with generous employer contributions, annual & sick leave in addition to 10 paid holidays.
Optional benefits include supplemental life, dental, vision, flexible spending account, supplemental retirement plans.
UND also offers an employee tuition waiver and a variety of professional development opportunities.
Find out more about UND's great benefits and perks here!
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SW Campus - Bismarck
Administrative/Professional
Full-time Staff
Bismarck, North Dakota, United States
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Additional Information
Find out why Grand Forks is Cooler.
All information listed in this position announcement will be used by Human Resources, the Hiring Department, and EO/Title IX for screening, interviewing and selection purposes.
Need help?
Please email the Human Resources Department at UND.humanresources@UND.edu or contact us by phone at 701.777.4226. If you anticipate needing any type of accommodation to participate in any portion of the University's employment process, including completion of the online application process, please contact our office in advance of your participation or visit.
Veteran’s Preference
Veterans claiming preference must submit all proof of eligibility by the closing date. Proof of eligibility includes a DD-214 or a copy of NGB 22 from National Guard or Reserve (with a unit located in ND) or certification from the applicant's unit command that the individual is expected to be discharged or released from active duty in the uniformed services under other than dishonorable conditions not later than one hundred twenty days after the date of the submission of the certification. If claiming disabled veteran status, proof of eligibility includes a DD-214 and a current letter of disability dated within the past year.
Confidentiality of Application Materials
Pursuant to NDCC 44-04-18.27, applications and any records related to the applications that identify an applicant are confidential, except records related to the finalists of the position, which are open to the public after the search committee has identified the top three or more finalists who will be invited to campus.
EEO Statement
The University of North Dakota is an equal opportunity employer (veteran/disability). All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected characteristic. Veterans and individuals with disabilities are encouraged to apply.
Clery Statement
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the University of North Dakota publishes an Annual Security and Fire Safety Report. The report includes the university’s policies, procedures, and programs concerning safety and security, as well as three years of crime statistics for our campus. As a prospective employee, you are entitled to a copy of this report. The report and statistical data can be found online at UND.edu. You may also request a paper copy of the report from the UND Police Department located at 3851 Campus Road, Grand Forks, ND, 58202.
Salary : $45,000
