Assistant Director of Housing and Residence Life - Budget

Department

Housing & Residence Life

Compensation

General Description / Primary Purpose:

The Assistant Director University Housing Operations, under the direction of the Assistant Vice President of Housing and Residence Life, plays an integral role in the design, development, implementation and interpretation of departmental processes and/or programs for Housing and Residence Life as it relates to Budget and Finance.

Job Function:

• Leads the day-to-day management and supervision of all Housing and Residence Life auxiliary financial operations including, but not limited to:

• Oversees all accounting functions of department

• Responsible for the assessment, invoicing and collection of rent, including on-going monitoring of resident financial accounts for compliance

• Responsible for development of department budget in excess of $25 million dollars in consultation with the Assistant Vice President of Housing and Residence Life

• Responsible for assisting in the development of semester rental rates

• Direct training, supervision and evaluation of Housing and Residence Life accounting staff members

• Oversees student payment issues (deferrals, payment plans, payment extensions, etc.)

• Oversees student assessment issues (invoicing, pro-ration, etc.)

• Prepares monthly reports on revenue collection and expenditures for Assistant Vice President

• Ensures department meets all University policies and procedures with regard to revenue and expenditures

• Ensures departments meets all set debt coverage ratio expectations

• Monitors and reports purchasing activities to Assistant Vice President

• Oversees the use and audit of Departmental purchasing card activities

• Identifies areas of concern and conducts internal investigations related to purchasing activities and other housing expenditures and recommends corrective action to Assistant Vice President when necessary

• Actively monitors all departmental purchasing and contractual agreements
• Actively assists with the configuration and on-going engagement with the resident database management system to ensure proper assessment of rent and associated accounting within the system

• Leads department efforts with respect to financial clearance of resident financial accounts prior to and during resident move-in events

• Prepares bid/intent to negotiate documents in compliance with Procurement Services for purchase of services/good from third-party vendors/contractors

• Injunction with department senior staff and Procurement Services, administers agreements with third-party vendors/contractors

• Reviews and responds to complaints and concerns from University community regarding quality of service by Housing and Residence Life

• Responds to audit recommendations and recommends corrective action for implementation, Frequent engagement with the following campus partners: Controller’s Office, Student Financial Services, One Stop Student Services, Student Financial Aid, Procurement Services, Orientation, Welcome Center, Campus Planning and Budget Office

Marginal Functions:

Participates on University committees as needed. Perform duties as assigned by Assistant Vice President.

Departmental Requirements:

This position requires a detail-oriented, customer service-friendly individual who exhibits a positive attitude and is highly motivated. The ideal candidate/employee will have strong administrative and problem-solving skills in addition to excellent written and oral communication skills. Previous supervisory experience is important for a successful candidate to possess coupled with a working knowledge of accounting and budget management principles.

Supervision Exercised:

Direct supervision of Housing and Residence Life accounting staff members including: Two (2) Senior Accounts Payable Representatives and one (1) Account Payable Associate

Supervision Received:

General guidance and direction. The incumbent established procedures for attaining specific goals and objectives in a broad area of work; contact between employee and supervisor is limited in terms of frequency and matters covered.

Level of Public Contact:

The Assistant Director interacts with all levels of University staff, faculty, administrators and non-campus groups on matters of departmental services and university related topics. The Assistant Director is available to interact with parents of residents and prospective students.

Monetary Responsibility:

Monitors daily revenue collection and expenditures. Assists the Assistant Vice President with the development and maintenance of a department budget in excess of $25 million dollars.

Policy-making and/or Interpretation:

The Assistant Director interprets and enforces policy in matters related to functional tasks. The Assistant Director, as part of the professional staff team of Housing and Residence Life, shares in policy decision and interpretations.

Program Direction and Development:

Direct leadership and administration of the Housing and Residence Life auxiliary financial operation.

Statement of Responsibility for Confidential Data:

Has access to student housing records as well as student financial records and is responsible for these records in accordance with all University, State and Federal Regulations.

Required Qualifications: This position requires either (a) Master's degree from an acceptable accredited institution in a directly related area of specialization and two years of experience directly related to the job functions; (b) Bachelor's degree from an acceptable accredited institution in a directly related area of specialization and four years of experience directly related to the job functions; or (c ) 8 years of direct experience.

Statement(s) of Understanding

This position requires a background check. In conjunction with the University's policy, this position may also require a credit check.

The holder of this position is designated as a “Responsible Employee” pursuant to their role under Title IX. Therefore, the incumbent must promptly report allegations of sexual misconduct, sexual violence, and child sexual abuse by or against any student, employee, contractor, or visitor to the University’s Title IX Administrator or any divisional Title IX Coordinator

This position has been designated as a Campus Security Authority (CSA). This position has been designated as a CSA because it involves significant responsibility for student and campus activities and/or responsibility for campus security. As such, any person in this position must report to the University Police Department a crime or an incident that might be a crime that he/she becomes aware of. This position has a reporting requirement because the University believes that responsibility for students, campus activities and/or campus security will make the holder of this position someone members of the University community will see as an authority figure and someone to whom they can seek help. A CSA is not expected to investigate or determine whether a criminal incident actually took place. A CSA ’ s responsibility is a duty to report. All positions designated as CSAs are required to complete an online or in - person training session. For more information concerning training or CSA designations, please contact the Clery Act Compliance Manager at (904) 620-1423 or clery@unf.edu.

Equal Opportunity

The University of North Florida (UNF) is committed to providing an inclusive and welcoming environment for all who interact in our community. In building this environment, we strive to attract students, faculty and staff from a variety of cultures, backgrounds and life experiences. The University of North Florida does not commit or permit discrimination or harassment on the basis of genetic information, race, color, religion, age, sex, disability, gender identity/expression, sexual orientation, marital status, national origin, or veteran status in any educational, employment, social, recreational program or activity that it offers. In addition, UNF will not commit or permit retaliation against an individual who reports discrimination or harassment or an individual who cooperates in an investigation of an alleged violation of university regulation.

Carnegie

UNF is a Carnegie Community Engaged Institution. This designation celebrates the University’s collaboration with community partners from the local to the global level. It reflects UNF’s mission to contribute to the public good and prepare educated, engaged citizens.