What are the responsibilities and job description for the Coordinator Accounting position at University of North Florida?

Department

Controller, General Accounting

Compensation

$60,000.00 to Negotiable Annual

General Description / Primary Purpose:

The Coordinator of Accounting, under the direction of an Assistant Controller or above, assists in the design, development and implementation of departmental processes and/or programs. Recommends policies and procedures to ensure effective coordination of departmental programs.

Job Function:

The position ensures that the University accounting records are kept in accordance with Federal, State and other governing regulations.

Completes the Accounts Payable (AP), Travel, and Construction invoices accrual at year-end.

The incumbent assists in the preparation of the annual Financial Statements, Notes to the Financial Statements, Management Discussion and Analysis (MD&A), and Required Supplementary Information (RSI) presented to the state for audit and certification. The individual also assists in the SACS accreditation process.

The incumbent assists in achieving the objectives and goals of the Controller's Office and the General Accounting Area and with the design and implementation of accounting systems and procedures.

This position assists with the review and approval of journal transfers.

This position will reconcile inter-company transactions and due to/from component units

The incumbent trains, supervises, and is the backup for the accountant position.

This position identifies abnormal balances on a quarterly basis and performs any necessary adjustment. It also checks the E&G fund for all the organizations for food products and other E&G fund non-allowable expenses.

The incumbent identifies the nature of agency funds and coordinates with the owner of the agency fund to solve any credit balance on cash on hand. This person also transfers any transaction charged to a revenue or expense account to a more appropriate fund or account.

The incumbent calculates financial ratios for the University as needed.

The position provides a variety of other management reports and must have a broad range of accounting and management experience and knowledge.

The position assists on special projects as assigned by the Assistant Controller or the University Controller.

This position Workday functional and reporting support for financial reporting, lead Workday upgrade review and testing

This position is responsible for financial reporting for cash, investments, and the Statement of Cash Flows for University and Component Units

This position will monitor and audit petty cash throughout campus

The incumbent assists other Coordinators and Controller's Office staff members as needed.

Other duties as assigned.

Marginal Functions:

Responds to University community's requests for assistance with problems and questions related to accounting.

Departmental Requirements:

Experience in Higher Education or Government preferred. CPA preferred. Team player and demonstrated customer service skills. Extensive planning, innovation, formulation and implementation of accounting techniques and administrative processes to establish and maintain controls while motivating employees to provide superior customer service. Demonstrated ability to effectively communicate with staff and with the campus constituencies as a whole. Demonstrated ability to work well under pressure. Highly ethical. Basic English-language writing skills for completion of various paperwork tasks. Ability to perform duties in a confined office space.

Supervision Exercised:

An Accountant position.

Supervision Received:

As indicated by the professional level of this position, it is anticipated that little daily supervision is required and oral guidance with the Associate Controller would be sufficient. The incumbent is expected to communicate with the supervisor and to make known immediately the occurrence of any serious problems or to note any areas where assistance may be needed.

Level of Public Contact:

Daily contact with staff and administrators and serves as the departments representative on various Universities committees as it relates to the area of responsibility. This position serves as the contact with various external Auditors and also interacts with other employees within the SUS.

Monetary Responsibility:

This position is responsible for leading the preparation of the financial statement of the University and monitoring the general ledger of the University.

Policy-making and/or Interpretation:

Responsible for interpreting and communicating fiscal policies of federal government, State of Florida, Board of Governors, University Board of Trustees, and the University to constituencies including Deans, Directors, Departments Heads and other university personnel. Assist in the development of policies as they relate to areas of responsibility within the Controller's Office. Also responsible for execution of policies and procedures, including, but not limited to, financial, cost, and tax accounting issues.

Program Direction and Development:

This position will also assist in implementing/testing of new ERP modules related to the General ledger and other subsidiary ledgers. The Coordinator will provide General Accounting services to all programs campus wide, including faculty, staff, administration, and students as well as service to outside constituents.

Statement of Responsibility for Confidential Data:

Controller's Office functions involve the administration of "Public Funds" and these are all public record items. The management of confidential data such as personnel and student records are also a responsibility of this position. Disclosure of these items would be a violation of federal and state law and would cause the institution great public embarrassment.

Required Qualifications:

This position requires either (a) Master’s degree from an acceptable accredited institution in a directly related area of specialization ; (b) Bachelor’s degree from an acceptable accredited institution in a directly related area of specialization and two years of experience directly related to the job functions; or (c) 6 years of direct experience.

Statement(s) of Understanding

This position requires a background check. In conjunction with the University's policy, this position may also require a credit check.

The holder of this position is designated as a “Responsible Employee” pursuant to their role under Title IX. Therefore, the incumbent must promptly report allegations of sexual misconduct, sexual violence, and child sexual abuse by or against any student, employee, contractor, or visitor to the University’s Title IX Administrator or any divisional Title IX Coordinator

Equal Opportunity

The University of North Florida (UNF) is committed to providing an inclusive and welcoming environment for all who interact in our community. In building this environment, we strive to attract students, faculty and staff from a variety of cultures, backgrounds and life experiences. The University of North Florida does not commit or permit discrimination or harassment on the basis of genetic information, race, color, religion, age, sex, disability, gender identity/expression, sexual orientation, marital status, national origin, or veteran status in any educational, employment, social, recreational program or activity that it offers. In addition, UNF will not commit or permit retaliation against an individual who reports discrimination or harassment or an individual who cooperates in an investigation of an alleged violation of university regulation.

Carnegie

UNF is a Carnegie Community Engaged Institution. This designation celebrates the University’s collaboration with community partners from the local to the global level. It reflects UNF’s mission to contribute to the public good and prepare educated, engaged citizens.

Salary : $60,000

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