What are the responsibilities and job description for the University of North Florida is hiring: Library Administrative Assistant in Jacks position at University of North Florida?
Department
Library Dean
Compensation
17.24 to Negotiable Hourly
Library Administrative Assistant
Position Overview :
The Thomas G. Carpenter Library at the University of North Florida in Jacksonville, Florida seeks a highly organized and efficient Library Administrative Assistant for the Library Dean's Office to support the daily operations and administrative tasks of the library. The Library Administrative Assistant handles various tasks such as coordinating meetings, maintaining records, assisting with reports, library programs, events and special projects. This position ensures smooth communication within the library and with external partners, provides excellent customer service to patrons and staff, and contributes to the overall efficiency and effectiveness of the library's operations and services. This position is a full-time position reporting to the Dean of the Thomas G. Carpenter Library.
Key Responsibilities :
Administrative Support :
- Act as the primary first point of contact for visitors who come into the Library Dean's Office.
- Provide information and assistance via phone, email, or in-person. Address and resolve inquiries or escalate them to the appropriate personnel.
- Arrange and coordinate meetings including logistics, agendas, and minutes ensuring timely distribution and follow-up on action items.
- Assist with planning and coordination for library events and programs. Support logistical arrangements including room reservations, catering, and materials preparation.
- Assist with compiling documents, information, data, and statistics to support reports, presentations, announcements, and other communications.
- Assist with developing, modifying and maintaining policies and procedures for the library.
- Serve as the liaison for the Library Dean's Leadership Council and coordinate all Dean's Leadership Council activities including meetings, luncheons, and special events. This includes the coordination of correspondence, invitations, parking permits, catering, attends meetings. This position maintains the Council meeting minutes and member updates on the Thomas G. Carpenter website.
- Assist with keeping information on the library website up to date.
- Assist the Library Business Operations Manager with library searches.
- Handle confidential information with discretion.
Office Management Support :
Project Support :
Marginal Functions :
Preferred Qualifications :
Required Qualifications : This position requires either (a) Bachelor's degree from an acceptable accredited institution in a directly related area of specialization; or (b ) 4 years of direct experience.
Statement(s) of Understanding
This position requires a background check. In conjunction with the University's policy, this position may also require a credit check.
The holder of this position is designated as a "Responsible Employee" pursuant to their role under Title IX. Therefore, the incumbent must promptly report allegations of sexual misconduct, sexual violence, and child sexual abuse by or against any student, employee, contractor, or visitor to the University's Title IX Administrator or any divisional Title IX Coordinator
Equal Opportunity
In 2020, the University of North Florida (UNF) received the prestigious INSIGHT Into Diversity magazine Higher Education Excellence in Diversity (HEED) Award, the only application-based national award for U.S. colleges and universities that exhibit an outstanding commitment to diversity and inclusion across their campuses. In addition, UNF ranked highest among the HEED institutions and was recognized as a 2020 Diversity Champion.
The University of North Florida (UNF) is committed to providing an inclusive and welcoming environment for all who interact in our community. In building this environment, we strive to attract students, faculty and staff from a variety of cultures, backgrounds and life experiences. The University of North Florida is an Equal Opportunity Employer and does not commit or permit discrimination or harassment on the basis of genetic information, race, color, religion, age, sex, disability, gender identity / expression, sexual orientation, marital status, national origin, or veteran status in any educational, employment, social, recreational program or activity that it offers. In addition, UNF will not commit or permit retaliation against an individual who reports discrimination or harassment or an individual who cooperates in an investigation of an alleged violation of university regulation.
Carnegie
UNF is a Carnegie Community Engaged Institution. This designation celebrates the University's collaboration with community partners from the local to the global level. It reflects UNF's mission to contribute to the public good and prepare educated, engaged citizens.
Salary : $17
