What are the responsibilities and job description for the Event Support Specialist position at University of North Texas at Dallas?
Title: Event Support Specialist
Employee Classification: Event Support Specialist
Campus: University of North Texas - Dallas
Division: DAL-Operations
SubDivision-Department: DAL-Chief Operating Officer
Department: DAL-Office of Events-530001
Job Location: Dallas
Salary: 34,000
FTE: 1.000000
Retirement Eligibility
About Us - Values Overview:
Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and the University of North Texas Health Science Center at Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000 students across our system, and awarding nearly 12,000 degrees each year.
We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.
Learn more about the UNT System and how we live our values at www.UNTSystem.edu.
Department Summary
The Event Operations Department at UNT Dallas is dedicated to creating seamless and memorable events that enhance the university’s mission and community engagement. We manage all aspects of event planning, coordination, and execution, supporting a wide variety of functions, including academic events, student activities, conferences, and community partnerships. Our team collaborates with internal departments and external partners to ensure that every detail is handled, from logistics and technology to catering and security, providing an exceptional experience for all attendees.
Position Overview
This position is responsible for assisting with all daily event staging setups and event administrative duties. Set-up configurations may require, but are not limited to, theatre, classroom, runway fashion shows or banquet seating configurations. This position adheres to event space guidelines and procedures as administered by the University Event Manager and campus standards set by the fire marshal. Also responsible for the appearance and high levels of cleanliness of the meeting rooms, event spaces, campus wide settings and staging areas.
Minimum Qualifications
High school diploma/GED equivalent and two years related experience with some experience in a lead or supervisory role.
Knowledge, Skills And Abilities
High school diploma/GED equivalent and two years related experience with some experience in a lead or supervisory role.
Required License/Registration/Certifications
Job Duties:
Monday - Friday 8AM-5PM and as needed based on events
Driving University Vehicle
Yes
Security Sensitive
This is a Security Sensitive Position.
Special Instructions
Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted.
Benefits
For information regarding our Benefits, click here.
EEO Statement
The University of North Texas System is firmly committed to equal opportunity and does not permit -- and takes actions to prevent -- discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, genetic information, or veteran status in its application, employment practices and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities, facilities and employment practices. The University of North Texas System promptly investigates complaints of discrimination, harassment and related retaliation and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.
Employee Classification: Event Support Specialist
Campus: University of North Texas - Dallas
Division: DAL-Operations
SubDivision-Department: DAL-Chief Operating Officer
Department: DAL-Office of Events-530001
Job Location: Dallas
Salary: 34,000
FTE: 1.000000
Retirement Eligibility
About Us - Values Overview:
Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and the University of North Texas Health Science Center at Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000 students across our system, and awarding nearly 12,000 degrees each year.
We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.
Learn more about the UNT System and how we live our values at www.UNTSystem.edu.
Department Summary
The Event Operations Department at UNT Dallas is dedicated to creating seamless and memorable events that enhance the university’s mission and community engagement. We manage all aspects of event planning, coordination, and execution, supporting a wide variety of functions, including academic events, student activities, conferences, and community partnerships. Our team collaborates with internal departments and external partners to ensure that every detail is handled, from logistics and technology to catering and security, providing an exceptional experience for all attendees.
Position Overview
This position is responsible for assisting with all daily event staging setups and event administrative duties. Set-up configurations may require, but are not limited to, theatre, classroom, runway fashion shows or banquet seating configurations. This position adheres to event space guidelines and procedures as administered by the University Event Manager and campus standards set by the fire marshal. Also responsible for the appearance and high levels of cleanliness of the meeting rooms, event spaces, campus wide settings and staging areas.
Minimum Qualifications
High school diploma/GED equivalent and two years related experience with some experience in a lead or supervisory role.
Knowledge, Skills And Abilities
- Ability to follow oral and written instructions.
- Ability to keep records and complete forms accurately.
- Ability to direct and manage the work of others.
- Ability to apply mathematical concepts to complete tasks (example: measuring).
- Physical ability to perform work involving standing, stooping, operating equipment, and lifting.
- Familiar with the campus-wide safety guidelines and procedures that may require wearing protective footwear and or support belts.
- Knowledge of appropriate safety and security precautions appropriate to work performed.
High school diploma/GED equivalent and two years related experience with some experience in a lead or supervisory role.
Required License/Registration/Certifications
Job Duties:
- Responsible for coordinating the space and setup needs for events on campus; assist with setup as needed.
- Attends reservation meetings with customers, operational departments, catering staff, and other campus service providers as applicable.
- Works in harmony with others through active, positive, and courteous interactions with faculty, staff, students, and patrons.
- Conveys policies and procedures relative to event management and risk management.
- Assist in coordinating summer camps and conferences.
- Provides reservation deposit requirements and deadlines to clients.
- Communicates payment policies and ensures timely and accurate billing.
- Meets with clients on the day of the event to ensure their needs are met.
- Facilitates onsite transitions to day of event service providers.
- Troubleshoots and executes changes that may need to be made.
- Collect post event feedback from client as well as other service areas.
- Run event specific reports as requested.
- Other duties as assigned.
Monday - Friday 8AM-5PM and as needed based on events
Driving University Vehicle
Yes
Security Sensitive
This is a Security Sensitive Position.
Special Instructions
Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted.
Benefits
For information regarding our Benefits, click here.
EEO Statement
The University of North Texas System is firmly committed to equal opportunity and does not permit -- and takes actions to prevent -- discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, genetic information, or veteran status in its application, employment practices and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities, facilities and employment practices. The University of North Texas System promptly investigates complaints of discrimination, harassment and related retaliation and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.
