What are the responsibilities and job description for the Associate Director, Program Management position at University of North Texas - Health Science Center?
Title: Associate Director, Program Management
Employee Classification: Assoc Dir, Program Management
Campus: University of North Texas - Health Science Center
Division: HSC-Provost & Exec VP
SubDivision-Department: HSC-School of Public Health
Department: HSC-SPH-Dean's Office-303000
Job Location: Fort Worth
Salary: Commensurate With Experience
FTE: 1.000000
Retirement Eligibility: TRS Eligible
About Us - Values Overview:
Department Summary
The College of Public Health serves a critical mission of the UNTHSC, contributing to the innovative research portfolio and delivering cutting-edge graduate education. Since our founding in 1999, our CEPH-accredited College of Public Health has focused on health equity and improving the quality and conditions of life by providing critically needed public health education and research for our communities in North Texas and beyond. We are a values-driven organization with a deep commitment to high-impact educational practices and creating solutions for healthier communities. Visit our website at https://www.unthsc.edu/college-of-public-health/ for more information.
Position Overview
The College of Public Health (CPH) at The University of North Texas Health Science Center (UNTHSC) seeks applications to fill a full-time Associate Director Program Management position.
The Associate Director Program Management will report to the CPH Associate Dean for Research (ADR). This role involves overseeing pre-award and post-award grant processes, developing policies and procedures, managing budgets and expenses for grants and contracts, and providing strategic support to faculty and staff to facilitate a robust research infrastructure. The Associate Director Program Management is expected to work closely with the CPH Dean’s Office and CPH faculty and staff in coordination with relevant HSC divisions, including the HSC Office of Sponsored Programs.
Minimum Qualifications
- Bachelor's degree and a minimum of six (6) years of related experience; or any equivalent combination of education and experience.
Knowledge, Skills and Abilities
- Generally understand clinical research (broadly defined) and processes.
- Understand the full lifecycle of grants from application to closeout, including record management after closeout.
- In-depth knowledge of federal (2 CFR Part 200), state, and institutional regulations related to grants and sponsored projects.
- Awareness of research methodologies, ethics, and institutional policies regarding research activities.
- Skills in productivity software programs.
- Skills in grants/HR/accounting management programs.
- Ability to be organized, work with deadlines and handle multiple tasks in a timely manner.
- Ability to pay attention to details and proactively check and self-correct errors.
- Excellent communication skills.
Preferred Qualifications
- Proficiency in grants, HR, and accounting management systems such as or equivalent to HURON, PeopleSoft, PageUp, MarketPlace
- Proficiency in productivity software programs such as Qualtrics, Microsoft 365 (particularly Excel), OneDrive, PowerBI, Creative ADOBE, and DocuSign
- Proficiency in reference management software such as EndNote, Zotero, Mendeley
- Master’s degree or certification in research administration (e.g., CRA, CPRA)
Required License/Registration/Certifications
- N/A
Job Duties:
- Responsible for creating and updating faculty worksheets for all grant active faculty.
- Responsible for submitting monthly ePARs and as frequently as needed in a timely manner.
- Responsible for preparing monthly reports on CPH grants, expenditures, and effort levels
- Responsible for preparing monthly reports on research and scholarly activities of the CPH faculty.
- Monitors funding announcements and changing grant requirements.
- Monitors and communicates about HSC-wide announcements for research-related events.
- Maintains collaborative working relationships with the CPH faculty and all HSC units related to research.
- Assists with establishing contracts and MOUs in collaboration with the Office of Contract Administration.
- Monitors and maintains a good record of third-party vendors/suppliers, requisitions, and payments
- Assists ADR for regular research or administrative meetings with CPH faculty.
- Helps maintain data use agreements and IRB approvals.
- Monitors the UNTHSC Experts website for accurate CPH representation.
Work Schedule:
Monday - Friday, 8:00 a.m. - 5:00 p.m., occasional afterhours and weekends.
Driving University Vehicle:
No
Security Sensitive:
This is a Security Sensitive Position.
Special Instructions:
N/A
Benefits:
For information regarding our Benefits, click here.
EEO Statement:
The University of North Texas System is firmly committed to equal opportunity and does not permit - and takes actions to prevent - discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, genetic information, or veteran status in its application, employment practices and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities, facilities and employment practices. The University of North Texas System promptly investigates complaints of discrimination, harassment and related retaliation and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.
