What are the responsibilities and job description for the Operations Business Specialist (Hybrid) position at University of North Texas - System Administration?
Title: Operations Business Specialist (Hybrid)
Employee Classification: Operations Business Specialist
Campus: University of North Texas - System Administration
Division: SYS-Finance & Admin
SubDivision-Department: SYS-Procurement
Department: SYS-Procurement-927100
Job Location: Denton
Salary: Commensurate with Experience
FTE: 1.000000
Retirement Eligibility:
About Us - Values Overview:
Department Summary
Vision
We strive to be THE benchmark of procurement exhibiting a high degree of excellence in how we inspire, lead, and challenge the way Procurement enables mission and customer success.
Mission
We enable customer success through sourcing, purchasing, and payment services to achieve best value and UNT System’s educational and research missions.
Position Overview
The Operations Business Specialist plays a key role in supporting strategic initiatives, process improvements, and data-driven decision-making across the department. This position is responsible for business analytics, policy coordination, procurement support, and operational improvements. The role involves high-level collaboration with internal and external stakeholders, executive reporting, and managing specialized projects to enhance organizational efficiency.
Minimum Qualifications
Bachelor's Degree in Business Administration or related field; and five years' of highly responsible data analysis, finance, budgeting and/or business management experience; or any equivalent combination of experience, education, and training.
Knowledge, Skills and Abilities
- Strong analytical skills to collect, organize, and interpret complex data sets.
- Excellent communication skills, with proficiency in policy writing, reporting, and executive correspondence.
- Advanced proficiency in Microsoft Office Suite, particularly Excel, PowerPoint, and Word.
- Experience with business intelligence tools, financial modeling, and procurement systems is preferred.
- Strong organizational and time-management skills, with the ability to manage multiple projects simultaneously.
- Knowledge of procurement, budget management, and contract compliance.
- Ability to work independently and collaboratively in a fast-paced environment.
Preferred Qualifications
Required License/Registration/Certifications
Job Duties:
- 30%% - Data Analysis & Reporting: Analyze and interpret data related to procurement, budget, and performance. Create executive-level reports, dashboards, and presentations for leadership, identifying trends to support data driven decision making. - (Essential)
- 25%% - Process Improvement & Strategic Initiatives: Implement efficiency and modernization initiatives. Collaborate with leadership to streamline workflows, policies, and procedures, supporting change management efforts for strategic sourcing and procurement improvements. - (Essential)
- 15%% - Procurement & Vendor Management Support: Assist in vendor management, contract compliance, and pricing models. Administer Request for Proposal (RFP) processes and overseeing evaluations, acting as a liaison between procurement teams and other university departments. - (Essential)
- 15%% - Project & Policy Coordination: Lead or support projects related to procurement, financial analysis, and policy development. Draft policies and compliance documents and coordinate logistics for high-level meetings and cross-functional initiatives. - (Essential)
- 10%% - Departmental Communications & Administrative Support: Develop and manage departmental communications, including website content and social media. Prepare and disseminate reports, correspondence, and memoranda for internal and external audiences. Ensure alignment between department goals and university-wide strategic objectives. - (Essential)
- 5%% - Collaboration & Stakeholder Engagement: Collaborate with cross-functional teams, facilitating communication between leadership and teams. Provide insights on operations and initiatives at senior staff meetings. - (Essential)
Work Schedule:
Generally, Monday - Friday 8am - 5pm. Mostly remote work with in person attendance required for quarterly departmental meetings and other occasional in person meetings
Driving University Vehicle:
No
Security Sensitive:
This is a Security Sensitive Position.
Special Instructions:
Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted.
Benefits:
For information regarding our Benefits, click here.
EEO Statement:
The University of North Texas System is firmly committed to equal opportunity and does not permit - and takes actions to prevent - discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, genetic information, or veteran status in its application, employment practices and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities, facilities and employment practices. The University of North Texas System promptly investigates complaints of discrimination, harassment and related retaliation and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.
