Assistant Director, Advancement Events

Title: Assistant Director, Advancement Events

Employee Classification: Asst Dir, Event Management

Campus: University of North Texas

Division: UNT-Advancement

SubDivision-Department: UNT-Advancement

Department: UNT-Advancement - Gen-170000

Job Location: Denton

Salary: $52,000 - $56,000

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview:

Department Summary

The Division of University Advancement strives to transform lives and unlock potential through the power of philanthropy and engagement by awakening and stewarding pride and loyalty for the University of North Texas.

Established in 1890, the University of North Texas is a place where students transform their lives through education and opportunity. With more than 46,000 students from across the state, nation, and world, UNT offers 240 academic programs — many nationally and internationally recognized. A Tier One research university and designated a Hispanic- and Minority-Serving Institution, UNT has a legacy of excellence in education, music, the arts, business and social sciences, with growing strengths in science and engineering. Last year, students earned nearly 13,000 degrees and joined UNT's network of 480,000 alumni, fueling progress and innovation.

Position Overview

The Assistant Director of Advancement Events is responsible for cultivation of alumni, donors and friend through intentional experiences that support the mission of the division of advancement. This position will work closely with Annual giving, Donor Relations, Major Gifts, Planned Giving, Alumni Engagement teams while partnering with athletics, the president’s office and other that support the mission of the division of advancement.

Minimum Qualifications

Bachelor's Degree in related field and three years' of professional related experience; or any equivalent combination of education, training and experience.

Knowledge, Skills and Abilities

• Knowledge of University operations, policies and procedures, as well as state regulatory guidelines and mandates.
• Some knowledge and skill related to computer software, applications, and programming, including Adobe Creative Suite, Qualtrics,
• Microsoft Office, EventsPro, or similar software etc.
• Knowledge of fiscal management and ability to develop and manage event-related budgets.
• Excellent written and oral communications skills.
• Ability to establish and maintain effective working relationships.
• Knowledge of safety and security precautions appropriate to work performed.
• Ability to work on call during events including nights and weekends.
• Ability to work effectively in a high stress people-oriented environment.

Preferred Qualifications

The ideal candidate will possess the following additional qualifications:

• Exceptional attention to details and deadlines.
• Availability to work some evenings and/or weekends.
• Excellent communication and writing skills.
• Excellent customer service skills.
• Self-motivation and discipline to regularly set and achieve work goals.
• Demonstrate ability to take responsibility for a diverse number of projects and to complete them in a timely manner with limited supervision.
• Strong organization and administrative skills.
• Strong internet, web, and email skills.
• Strong computer skills, knowledgeable in Microsoft Office with emphasis on Outlook, Word, and Excel.
• Experience using Microsoft Planner Boards and Teams.
• Familiarity with Raisers Edge or Blackbaud NXT software is a plus.
• Certified Meeting Planner (CMP) designation is a plus.
• Successful candidate must be able to perform light lifting of chairs and tables if event setups need minor changes.
• Must be able to lift up to 15-20 pounds.

Required License/Registration/Certifications

Driver's license

Job Duties:

Event Planning and Execution:

• Assists the Director of Advancement Events in developing, planning, coordinating, implementing, and reporting on University Advancement events. Supports other fundraising and program events throughout the year.
• Actively participate in event planning meetings.
• Organize event staff and volunteers.
• Create and maintain event checklists, event floor diagrams, schedules, and budgets.
• Coordinate and strategize guest lists for events.

Event Logistics and Vendor Management:

• Serve as the primary point of contact with event vendors such as parking, catering, audio-visual, setup, photographers, venues, and designers.
• Manage inventory of equipment and supplies to produce events.
• Create event briefings to be distributed to the Director of Advancement Events prior to events. Daily updates as needed up to the day of the event.

Data Management and Reporting:

• Works with divisional CRM to create and record event records and analytics.
• Keeps accurate purchasing records and is responsible for monthly reports.

Stakeholder Engagement and Representation:

• Represent the university as a professional staff member at all times in attitude, dress, and interaction.
• Participate in and support any special project fundraising for university priorities as assigned by Director of Advancement Events.

Work Schedule:

Monday – Friday, 8:00am – 5:00pm; additional time outside of office hours as event schedule requires; hybrid opportunity available.

Driving University Vehicle:

Yes

Security Sensitive:

This is a Security Sensitive Position.

Special Instructions:

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted.

Benefits:

For information regarding our Benefits, click here.

EEO Statement:

The University of North Texas System is firmly committed to equal opportunity and does not permit - and takes actions to prevent - discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, genetic information, or veteran status in its application, employment practices and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities, facilities and employment practices. The University of North Texas System promptly investigates complaints of discrimination, harassment and related retaliation and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.