Business Ops Manager/Accounting Specialist

POSITION TITLE : Business Ops Manager / Accounting Specialist

COMPENSATION RANGE : 55,000.00 - 60,000.00 USD per year

EMPLOYMENT CLASSIFICATION : Professional Administrative

DEPARTMENT : Dean Col Osteopathic Med Office

TARGET HIRE DATE : 4 / 1 / 2025

BENEFITS : UNC's Career Hub

To ensure full consideration, applications must be received by 11 : 59pm (MT) on 03 / 05 / 2025.

Position Summary :

The mission of UNC'sAdministrative Service Centers is to provide customers with quality, timely andefficientservices. ASCs will achieve this mission by utilizing technology,cultivating the skills of our staff and building strong relationships with campuscustomers. ASCs will operate with the understanding that we live in acompetitive environment and our goal is to ensure efficient and effectiveservice.

The AdministrativeService Centers will provide support to UNC's administrative divisions andacademic colleges. ASCs will reduce fragmentation in roles and emphasizespecializations. In its basic form, the ASC team will consist of (1)an administrative operations manager, (2) a human resources specialist, (3) anaccounting specialist, and (4) a communications specialist.

The Business Operations Manageris a key position in UNC's Administrative Service Center (ASC) model. Themission of the ASCs is to provide stakeholders with quality, timely andefficientservices. ASCs will achieve this mission by utilizing technology,cultivating the skills of our staff and building strong relationships withcampus stakeholders. ASCs will operate with the understanding that we live in acompetitive environment and our goal is to ensure efficient and effectiveservice.

The Business Operations Manager willhave primary responsibility for key business functions, including strategicbudget management. The BusinessOperations Manager will also work in conjunction with the offices of GeneralAccounting and Purchasing & Contracts.

The Accounting Specialist will be responsible for processingaccounting and purchasing & contracts related transactions for staff, andstudents. They will process travel, p-cards, p-card reallocations, fundapprovals, purchase orders, check / ACH requests, invoices, journal entries, anddeposits.

Job Duties : Budget Manager (60%)

Understands the department budgets for the College of Osteopathic Medicine and provides expertise regarding expenses.

Creates budget by line item and analyzes in conjunction with the appropriate unit leadership and directors in relation to expenditures.

Completes analysis of future year's commitments from a budgetary perspective.

Provide monthly reports to department leadership regarding budget status and balances.

Prepares and submits budget revisions and corrections.

Coordinate the preparation and administration of annual operating budgets, forecasts and multi-year projections for use within the division and as a component of university-wide financial reporting and modeling.

Reviews availability of funding and approves budget revision requests, requisitions for staff recruitment, contracts, and new positions.

Fiscal year budget reconciliation with university accounting records.

Track and monitor internal and external funding sources / budgets.

Follow University policies and procedures with respect to all financial transactions. Conducts budget analysis and anticipates problems to develop processes for resolution.

Investigate, monitor, advise and recommend solutions for budgetary problems and procedures; compile and present financial data to reporting units (as needed).

Project expenses and financial feasibility for hiring plans and monitor accounts on a monthly basis. Assist with fiscal policy development within the division.

AccountingSupport (40%)

Submit and process travelauthorizations and reimbursement as well as track travel expenses.

P-Card Holder, Reallocator, &Fund Approver Responsibilities.

Submit Purchase Requisitions toget Purchase Orders.

Submit Check / ACH Requests to payinvoices.

Process Independent ContractAgreement paperwork and payments.

SubmitCatering and Alcohol Approval Form.

FOAPManagement (fund / org requests, financial manager updates).

SubmitGifts, Prizes, & Awards paperwork.

Submit moving expense reimbursement paperworkfor new staff.

TrackCapital Assets / Property Control.

Checkfor issues in the posting of expenses and submit Journal Entries if needed.

SubmitElectronic Internal Orders to pay invoicesto offices within UNC.

CompleteFiscal Year End Closing procedures.

SubmitContracts, MOUs, Agreements, Sales, Proposals, Intergovernmental Agreements,etc. for approval.

Order office supplies.

Order equipment from IM&T andsubmit support tickets for staff.

Create, send and track Animal ResearchFacility Per Diem invoices.

Process Graduate StudentAssociation Grant reimbursements.

Submit requests to Facilitiesincluding card and key access requests.

Minimum Qualifications :

Bachelor's degree in thefield of Business Administration or Accounting OR Five years of officemanagement experience with a significant budgetary component.

Minimum of five years ofprogressively responsible related experience.

Benefits :

Benefits available include health, dental, vision, life and long-term disability insurance, as well as a selection of several defined contribution retirement plans for all full-time positions. Employees at UNC receive sick leave, and other leave options may be available based on position. Full-time employees are eligible to receive tuition waiver benefits, as well as dependents and spouses of UNC Employees who are employed at 0.5 FTE or above are eligible for undergraduate dependent tuition grants of up to 50%. These tuition grants will cover in-state tuition charges. Further requirements may exist. Other benefits may be available based on position.

About UNC

The University of Northern Colorado is a public doctoral / research institution located in Greeley, Colorado. UNC's commitment to education began in 1889 and continues to be a transformational force for our students. According to CollegeNet's Social Mobility Index, UNC ranked #1 in social mobility (2022). UNC is also committed to providing our faculty and staff with the support they need to succeed as professionals, educators, and in life. Please visit UNC's Career Hub,to learn more about UNC's strategic plan, school programs, and employee benefits. Go Bears!

Commitment to Diversity, Equity, Inclusion, and Belonging

The University of Northern Colorado believes diversity, equity, inclusion, and belonging is the pathway to achieving an inclusive community and fostering a campus culture where everyone can thrive. UNC supports the growth of individuals who care about race, gender, sexual orientation, gender identity / expression, lifestyle, age, educational background, national origin, religion, or physical ability - to honor the intersectionality of our campus. Please visit UNC's Career Hub to learn more about UNC's commitment to diversity, equity, inclusion, and belonging.

AAEO Employer

The University of Northern Colorado is an Affirmative Action / Equal Opportunity employer that is committed to a culturally diverse staff, faculty, and student body.

The University will not engage in unlawful discrimination in employment or educational services against any person because of race, color, religion, gender, age, national origin, disability, or veteran status. Veteran status and people with disabilities are encouraged to apply. It is the University's policy to prohibit discrimination in employment or educational services on the basis of sexual orientation or political affiliation. The University will likewise take affirmative action to ensure that student applicants and enrolled students are treated during the enrollment at the University without regard to race, religion, gender, age, national origin, disability or veteran status. Such affirmative action shall include, but not be limited to the following : employment, upgrading, demotion or transfer, recruitment or recruitment advertising; layoff, retirement, or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. Furthermore, the University will post in conspicuous places, notice setting forth the provisions of this University's Equal Opportunity Policy.

Federal regulations require that the University of Northern Colorado retain all documents submitted by applicants. Materials will not be returned or copied for applicants.

Background Check

Satisfactory completion of a background check, educational check, and authorization to work in the United States is required after a conditional offer of employment has been made. The successful candidate must submit original transcripts within one (1) month of hire.

This position is contingent on funding from the Colorado State Legislature, approval by the Board of Trustees, and subject to the policies and regulations of the University of Northern Colorado.

Clery Act

In compliance with the Clery Act, the most recent University of Northern Colorado Annual Campus Security and Fire Safety Report is available online. A paper copy can be requested at the UNC Police Department. This report contains crime statistics and policy statements related to safety, conduct processes and Title IX investigations.

Salary : $55,000 - $60,000