Transfer Evaluation Specialist

The Transfer Evaluation Specialist position is pivotal to credential evaluation for all undergraduate students. This position is responsible for assessing transcripts and performing assessments of accepted course work for matriculated students and processing credit for all prior learning credit options such as Advanced Placement (AP), International Baccalaureate (IB), and College Level Examination Program (CLEP) testing. They are responsible for reviewing and processing data integrity checks on the transfer libraries and confirming equivalencies comply with university and department practices. After the catalog is published each year, this position will audit the transfer library and prepare reporting to amend entries for updated curriculum. They will manage students' transfer evaluation appeal process and requests for prior learning experience. For consistency, this position will collaborate with admissions counselors and processors, be the department presenter for all admissions events, and manage updating communications sent to students. They also support the Office of the Registrar by assisting students, answering phones and emails, updating process and procedure manuals, and maintaining a high level of knowledge about the department.

This position will work closely with leadership on the implementation and compliance management of SB 24-164. They will assist in creating transfer transparency practices that adhere to the new guidelines established by the State of Colorado, including the Guaranteed Transfer Pathway (GTP) courses, and prepare communications to students regarding the rationale for accepting or denying transfer credit. When the state sets reporting guidelines, this role will assist in preparing those reports.

Job Duties:

• Evaluates transcripts for matriculated students and assists other transfer specialists with admitted and applicant students. Consult with admissions regarding materials needed for official review. (20%)
• Responsible for data entry of credit for current students and prior learning credit, performing evaluations, producing a Transfer Equivalency Report (TER), and notifying the student. (10%)
• Coordinates curriculum audit and updates transfer library for annually after the catalog is published. (5%)
• Performs integrity checks on the transfer library for accuracy and compliance with university and departmental practices. (5%)
• Oversees the transfer evaluation appeal process and requests for prior learning experiences. (5%)
• Assist leadership with the management of CO SB-24-164, verifying UNC complies with transfer transparency guidelines for students. (10%)
• Collaborate with the Admissions office to create a student-first approach to transfer evaluations, assist in planning joint team meetings, and collaborate on student communications. (10%)
• Primary contact for the College of Education and Behavioral Science (EBS) and Performing and Visual Arts (PVA) regarding transfer evaluation and equivalencies, conducts a yearly review of transfer guidelines, maintains appropriate contact lists, and trains new faculty advisors on credential evaluation. (10%)
• Maintains credential evaluation processes, procedure manuals, and communication templates and notifies the team of any changes. Reviews catalog language for the transfer team and updates as needed. (5%)
• Answers the main Registrar phone line and accepts calls about the transfer process. (5%)
• Monitors the transfer evaluation email box, communicates effectively, and provides timely responses. (10%)
• Additional projects as assigned and planned by the transfer team and departmental leadership. (5%)

Minimum Qualifications:

Education

• Bachelor's degree or equivalent work experience

Experience:

• 3-5 years of administrative experience

• Preferred

• 3-5 years of higher education experience

• 1-3 years public speaking

• Experience with prior learning assessments

Ability:

• Extreme Attention to Detail
• Intermediate to advanced skills in Microsoft Office
• Ability to multitask
• Presentation/Training/Coaching experience
• Exceptional organization and time management

Benefits:
Benefits available include health, dental, vision, life and long-term disability insurance, as well as a selection of several defined contribution retirement plans for all full-time positions. Employees at UNC receive sick leave, and other leave options may be available based on position. Full-time employees are eligible to receive tuition waiver benefits, as well as dependents and spouses of UNC Employees who are employed at 0.5 FTE or above are eligible for undergraduate dependent tuition grants of up to 50%. These tuition grants will cover in-state tuition charges. Further requirements may exist. Other benefits may be available based on position.

About UNC
The University of Northern Colorado is a public doctoral/research institution located in Greeley, Colorado. UNC’s commitment to education began in 1889 and continues to be a transformational force for our students. According to CollegeNet’s Social Mobility Index, UNC ranked #1 in social mobility (2022). UNC is also committed to providing our faculty and staff with the support they need to succeed as professionals, educators, and in life. Please visit UNC’s Career Hub,to learn more about UNC’s strategic plan, school programs, and employee benefits. Go Bears!

Commitment to Diversity, Equity, Inclusion, and Belonging
The University of Northern Colorado believes diversity, equity, inclusion, and belonging is the pathway to achieving an inclusive community and fostering a campus culture where everyone can thrive. UNC supports the growth of individuals who care about race, gender, sexual orientation, gender identity/expression, lifestyle, age, educational background, national origin, religion, or physical ability – to honor the intersectionality of our campus. Please visit UNC’s Career Hub to learn more about UNC’s commitment to diversity, equity, inclusion, and belonging.

AAEO Employer
The University of Northern Colorado is an Affirmative Action/Equal Opportunity employer that is committed to a culturally diverse staff, faculty, and student body.

The University will not engage in unlawful discrimination in employment or educational services against any person because of race, color, religion, gender, age, national origin, disability, or veteran status. Veteran status and people with disabilities are encouraged to apply. It is the University’s policy to prohibit discrimination in employment or educational services on the basis of sexual orientation or political affiliation. The University will likewise take affirmative action to ensure that student applicants and enrolled students are treated during the enrollment at the University without regard to race, religion, gender, age, national origin, disability or veteran status. Such affirmative action shall include, but not be limited to the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising; layoff, retirement, or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. Furthermore, the University will post in conspicuous places, notice setting forth the provisions of this University’s Equal Opportunity Policy.

Federal regulations require that the University of Northern Colorado retain all documents submitted by applicants. Materials will not be returned or copied for applicants.

Background Check
Satisfactory completion of a background check, educational check, and authorization to work in the United States is required after a conditional offer of employment has been made. The successful candidate must submit original transcripts within one (1) month of hire.

This position is contingent on funding from the Colorado State Legislature, approval by the Board of Trustees, and subject to the policies and regulations of the University of Northern Colorado.

Clery Act
In compliance with the Clery Act, the most recent University of Northern Colorado Annual Campus Security and Fire Safety Report is available online. A paper copy can be requested at the UNC Police Department. This report contains crime statistics and policy statements related to safety, conduct processes and Title IX investigations.