What are the responsibilities and job description for the Program Manager, Democracy Initiative position at University of Notre Dame?
Program Manager, Democracy Initiative
University of Notre Dame
University of Notre Dame
The University of Notre Dame (ND.jobs) is accepting applications for a Program Manager, Democracy Initiative.
Applications will be accepted until 02/16/2025.
The Democracy Initiative, one of the key priorities of Notre Dame's Strategic Framework, seeks to establish Notre Dame as the most trusted higher education institution for studying and strengthening democracy. This university-wide initiative focuses on research, formation, and convenings to produce new understanding about the future of democracy in the US and around the world.
The position of Program Manager is a critical member of the Democracy Initiative. The Program Manager supports the Initiative in a variety of ways, including: coordinating with university institutes, centers, and faculty supported by the Democracy Initiative, providing leadership for the Initiative's programs and events, curating content for both digital and print communications, assisting the Faculty Director and Managing Director with the financial management, reporting, and overall administration of the Initiative, and other project-based work, as needed.
The Program Manager position will be a split position between the Democracy Initiative (80%) and the Rooney Center for the Study of American Democracy (20%). The role will be responsible for planning, advertising and executing the Rooney Center's annual Keeping the Republic Conference, a major priority of the Democracy Initiative. Other Initiative events (TBD) may require collaboration with Rooney Center, Kellogg Institute, or other staff.
Programming and Events
Manages all Democracy Initiative events including the Democracy Talks series, regular speaking engagements, and the annual Rooney Center Keeping the Republic Conference, as well as symposium and colloquia as assigned. This includes assisting the Directors with planning as well as logistics like ordering catering, booking facilities, handling registrations, and arranging itineraries. Responsible for creating, managing, and distributing internal and external communications to promote events and engage stakeholders. Oversee the initiative website content, draft announcements and create presentations. This requires strategic thinking, keen attention to detail, strong relationship management skills, and proficiency in technology for both in-person and virtual programming. May include some night and weekend work.
Reporting
In collaboration with the Faculty Director and Managing Director, tracks Key Performance Indicators, metrics, and financial data for use in annual reports and internal and external presentations. Designs and updates relevant data collection and reporting tools.
The position of Program Manager is a critical member of the Democracy Initiative. The Program Manager supports the Initiative in a variety of ways, including: coordinating with university institutes, centers, and faculty supported by the Democracy Initiative, providing leadership for the Initiative's programs and events, curating content for both digital and print communications, assisting the Faculty Director and Managing Director with the financial management, reporting, and overall administration of the Initiative, and other project-based work, as needed.
The Program Manager position will be a split position between the Democracy Initiative (80%) and the Rooney Center for the Study of American Democracy (20%). The role will be responsible for planning, advertising and executing the Rooney Center's annual Keeping the Republic Conference, a major priority of the Democracy Initiative. Other Initiative events (TBD) may require collaboration with Rooney Center, Kellogg Institute, or other staff.
Programming and Events
Manages all Democracy Initiative events including the Democracy Talks series, regular speaking engagements, and the annual Rooney Center Keeping the Republic Conference, as well as symposium and colloquia as assigned. This includes assisting the Directors with planning as well as logistics like ordering catering, booking facilities, handling registrations, and arranging itineraries. Responsible for creating, managing, and distributing internal and external communications to promote events and engage stakeholders. Oversee the initiative website content, draft announcements and create presentations. This requires strategic thinking, keen attention to detail, strong relationship management skills, and proficiency in technology for both in-person and virtual programming. May include some night and weekend work.
Reporting
In collaboration with the Faculty Director and Managing Director, tracks Key Performance Indicators, metrics, and financial data for use in annual reports and internal and external presentations. Designs and updates relevant data collection and reporting tools.
Financial Management
Executes financial and fund management tasks, including budget management, tracking expenditures, balancing budgets, preparing expense reports, processing payments, invoices, reimbursements, fellowship and grant accounts, deposits, managing vendor relationships, and ensuring accurate documentation and reconciliation of all financial records for the Initiative.
Administrative Support
Works with the Faculty Director and Managing Director with office operations, travel and meeting logistics, and project-based work, including coordinating schedules, creating agendas, tracking deliverables, drafting newsletter and other content, and ensuring project completion. Also assists with hiring, scheduling, assignments, and management of student workers as directed.
Minimum Qualifications:
- Bachelors Degree
- 3-4 years of experience
- A deep commitment to the mission of both the Democracy Initiative and the University
- Previous experience in program management and event planning
- Ability to learn Notre Dames software systems, policies, and procedures (GLez, BuyND, etc.), as well as an online project management system (such as Trello/Asana)
- Self-directed, team player with the ability to take initiative and work autonomously as part of a small team while effectively navigating a large University environment
- Analytical problem-solving skills with the ability to juggle competing priorities and meet deadlines while maintaining accuracy and consistency
- Strong written and oral communication skills
- Ability to handle sensitive or confidential information with discretion
- Proficient in Microsoft Office suite and Google Workspace
- Comfortable navigating the ambiguity that comes with a startup project and a willingness to take on additional responsibilities as the Initiative expands.
- Willingness to work occasional nights and weekends based on event schedules
Preferred Qualifications:
Experience working in academic/academic adjacent environments
Previous experience with Notre Dames software systems and campus procedures and policies (GLez, BuyND, etc.)
Previous experience with Notre Dames software systems and campus procedures and policies (GLez, BuyND, etc.)
ABOUT NOTRE DAME:
The University of Notre Dame, founded in 1842 by Rev. Edward F. Sorin, C.S.C., of the Congregation of Holy Cross, is an independent, national Catholic university located in Notre Dame, Ind. For the fifth consecutive year, the University of Notre Dame has received Honor Roll distinctions as one of the top 10 higher education workplaces in the country in the Chronicle of Higher Education's annual "Great Colleges to Work For" survey...and we are proud of it!
This appointment is contingent upon the successful completion of a background check. Applicants will be asked to identify all felony convictions and/or pending felony charges. Felony convictions do not automatically bar an individual from employment. Each case will be examined separately to determine the appropriateness of employment in the particular position. Failure to be forthcoming or dishonesty with respect to felony disclosures can result in the disqualification of a candidate. The full procedure can be viewed at https://facultyhandbook.nd.edu/?id=link-73597.
Equal Opportunity Employment StatementThe University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and is committed to building a culturally diverse workplace. We strongly encourage applications from female and minority candidates and those candidates attracted to a university with a Catholic identity. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and requires affirmative action by covered contractors to employ and advance veterans and qualified individuals with disabilities in compliance with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a).
APPLICATION PROCESS:
Please apply online at http://ND.jobs to Job # S251751. For additional information about working at the University of Notre Dame and various benefits available to employees, please visit http://hr.nd.edu/why-nd. The University of Notre Dame supports the needs of dual career couples and has a Dual Career Assistance Program in place to assist relocating spouses and significant others with their job search.
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