Sport Programs Coordinator - Intramural and Club Sports

The University of Notre Dame (ND.jobs) is accepting applications for a Sport Programs Coordinator - Intramural and Club Sports.

Applications will be accepted until 03/10/2025.

• Recruit, hire, onboard, train, supervise, mentor, and facilitate professional development for approximately 100 student employees
• Develop and lead sport programs student staff meetings and trainings in collaboration with the Assistant Director, covering topics such as policies, procedures, inclusivity, customer service, risk management, and sport-specific trainings, as well as the manager-level staff education and training
• Collaborate with the Assistant Director on merit increases for student staff as well as student supervisor and manager promotions
• Monitor student employee safety certifications for compliance with stated requirements in each job description
• Determine components and processes for student employee mentoring and recognition program(s); implement, evaluate, and make decisions on modifications to improve employee performance and retention
• Serve as a mentor and role model to student staff in relation to performance expectations, professional development, and student staff development and leadership
• Evaluate intramural officials' knowledge, mechanics, and performance during games and provide feedback

• Provide coordination and oversight of intramural leagues and events including activity implementation and participant conduct
• Provide leadership and oversight for the administrative and daily logistical operations of a comprehensive club sport program
• Work with resident hall staff in scheduling and planning of Interhall specific leagues, and assist in the tracking of standings for intramural interhall championship cup points
• Address participants regarding policies, rules of various sports, and behavioral expectations, enforcing rules and policies and responding to participant conduct issues as needed
• Proactively identify safety/risk management concerns at indoor/outdoor facilities, as well as within the sport programs at large and inform the Assistant Director of issues and resolutions; provide appropriate risk management and safety training to club officers and student employees
• Collaborate with Assistant Director to provide inclusive programs and services to underrepresented populations
• Ensure participant eligibility for intramural and club sport programs
• Have a working knowledge of rules and mechanics and the ability to teach the sport under supervision
• Assist in the planning, organization, and implementation of RecSports summer activities and offerings
• Provide excellent customer service to participants at all times
• Work directly with club sport student group leadership in planning and coordination of travel, home event requests, and other club events both on and off campus
• Oversee a select group of club sports and serve as the direct staff liaison for all operations, i.e. budget, purchasing, apparel and equipment, travel, competition, and future planning
Responsible for select intramural sport offerings (both leagues and tournaments), including sports like tackle football, ice hockey, baseball, flag football, volleyball, etc.

• Work collaboratively within Notre Dame RecSports, Notre Dame Office of Risk Management and Safety and Student Activities Office to established sport programs policies and procedures; review and revise club policies and procedures pertaining to travel and equipment purchase on an annual basis
• Develop and oversee administration of policies and procedures for sport programs, including student employee manuals and club sport officers and coaches manuals
• Assist with the development of club sports risk management policies and procedures, ensuring the safety of all participants; review, revise and develop protocols and training to ensure that risk management concerns are addressed
• Determine employee schedules, monitoring for accuracy and adequate supervision; adjust scheduling process based on area needs and budget; and oversee bi-weekly payroll approval
• Coordinate schedule of intramural and club sports via IMLeagues and develop communication for timely updates to participants
• Responsible for annual sport programs budget development, management, and expenditure decisions
• Research vendors and products for quality and pricing; make selection and purchase products and equipment for program operations; maintain accurate equipment and supply inventories
• Submit facility requests to designated scheduler within established timelines, policies, and procedures
• Submit marketing requests to Assistant Director of Communication and Engagement within established timelines, policies, and procedures
• Assist with assessment initiatives on an annual basis
• Participate as an integral member of a large, multifaceted Student Development team interacting daily with colleagues in the Gender Relations Center, Multicultural Student Programs and Services, Office of Student Enrichment, Office of Community Standards, Student Activities Office, University Bands, Family Resource Center and student media groups.

Minimum Qualifications:

• Bachelors degree required; masters degree preferred. Major in recreation administration, sport management, leisure studies, physical education, kinesiology, or comparable degree.
• Demonstrated strong leadership, customer service, team building, and decision-making skills.
• 1-2 years of related experience in higher education and work experience in an intramural sports program in higher education.
• Experience managing intramural sport employees.
• Experience developing and leading educational sessions.
• Experience and a strong background in sports officiating.
• Demonstrated knowledge of intramural sports rules and officiating mechanics.
• Excellent interpersonal skills, both written and verbal.
• Demonstrate strong leadership, customer service, team building, and decision-making skills.
• Excellent computer proficiency, including Microsoft Office and Google Suite.
• Direct personnel management experience of recruiting, hiring, training, scheduling, and evaluating student staff.
• Budget development and budget management experience.
• Experience with programming or service delivery for diverse community populations.

Preferred Qualifications:

• Masters degree in recreation administration, sport management, student development or related field.
• 2 years of experience in a collegiate recreation office, specifically in sport programs, sport clubs, or financial services.
• Possess a current CPR, AED, and First Aid Instructor certification, or ability to obtain one within 90 days of hire.
• Two-year graduate assistantship in intramural/competitive sports.
• Budget development and budget management experience.
• Experience with programming or service delivery for diverse community populations.

ABOUT NOTRE DAME:
The University of Notre Dame, founded in 1842 by Rev. Edward F. Sorin, C.S.C., of the Congregation of Holy Cross, is an independent, national Catholic university located in Notre Dame, Ind. For the fifth consecutive year, the University of Notre Dame has received Honor Roll distinctions as one of the top 10 higher education workplaces in the country in the Chronicle of Higher Education's annual "Great Colleges to Work For" survey...and we are proud of it!

This appointment is contingent upon the successful completion of a background check. Applicants will be asked to identify all felony convictions and/or pending felony charges. Felony convictions do not automatically bar an individual from employment. Each case will be examined separately to determine the appropriateness of employment in the particular position. Failure to be forthcoming or dishonesty with respect to felony disclosures can result in the disqualification of a candidate. The full procedure can be viewed at https://facultyhandbook.nd.edu/?id=link-73597.

Equal Opportunity Employment StatementThe University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and is committed to building a culturally diverse workplace. We strongly encourage applications from female and minority candidates and those candidates attracted to a university with a Catholic identity. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and requires affirmative action by covered contractors to employ and advance veterans and qualified individuals with disabilities in compliance with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a).

APPLICATION PROCESS:
Please apply online at http://ND.jobs to Job # S251795. For additional information about working at the University of Notre Dame and various benefits available to employees, please visit http://hr.nd.edu/why-nd. The University of Notre Dame supports the needs of dual career couples and has a Dual Career Assistance Program in place to assist relocating spouses and significant others with their job search.








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