Staffing & Training Specialist

Job Description

As the Staffing & Training Specialist, you will play a pivotal role in supporting the people who power Notre Dame. As part of the University Operations, Events, and Safety ( UOES ) division, you will work in close collaboration with Human Resources ( NDHR ) and departmental leaders to enhance hiring, onboarding, and ongoing training administration and compliance. Your contributions will support a variety of units, including Hospitality and Catering, Residential Dining, Retail Dining, and University Operations and Safety.

Key Responsibilities

Training Administration and Compliance

• Maintain a comprehensive training database to track compliance and certifications (e.g., safety, sanitation, specialized certifications).
• Coordinate and monitor compliance-related training sessions in collaboration with department managers.
• Schedule and track department-specific training requirements such as culinary, service, and safety programs.
• Administer and maintain learning and training dashboards.
• Ensure training compliance by maintaining individual training logs, job flows, and duty lists.
• Partner with NDHR to execute and leverage existing programs specific to the needs of UOES staff
  
  

Recruitment and Staffing Support

• Support hiring for non-exempt roles, including temporary, part-time, and full-time positions.
• Serve as the primary contact for student hiring, managing the full recruitment cycle from application to onboarding.
• Assess staffing needs to ensure operational requirements are met across units.
• Collaborate with the Talent Acquisition team to streamline hiring processes while ensuring compliance.
• Support the development of internal talent pipelines and career growth opportunities.
• Assist unit leaders in implementing a talent-sharing labor pool to meet fluctuating workforce demands.
• Maintain accurate recruitment documentation, including job postings, interview notes, and hiring reports.
  
  

Onboarding & Employee Engagement

• Partner to enhance and execute a UOES -specific onboarding program to complement the University’s existing onboarding plan, including orientation sessions and training video presentations.
• Facilitate department-specific orientations to ensure new employees feel welcomed and aligned with UOES’s mission and values.
• Assist in planning and executing employee engagement initiatives that enhance connection and satisfaction.
  
  

Adaptability & Role Evolution

• This is a new role that is expected to evolve based on business needs. The ability to adapt and take on additional responsibilities as required is essential .
  
  

If you’re ready to make a tangible difference in the lives of the people who make Notre Dame a world-class institution, we encourage you to apply.

Join us in building a thriving and supportive work environment where every employee can reach their full potential!

Education

Minimum Qualifications

• High school diploma or equivalent.
• 1-2 years experience
  
  

Skills And Competencies

• Training and compliance database management
• Strong interpersonal skills with the ability to build rapport and foster an inclusive onboarding and training environment.
• Adaptability to evolving responsibilities and comfort engaging with employees and managers across diverse units and locations.
• Proficiency with data analysis tools and HR software related to recruitment, onboarding, and training.
  
  

Preferred Qualifications

Special Instructions to Applicants

Department Office of University Enterprises & Events (51000)

Department Website https://uoes.nd.edu/

Family / Sub-Family HR / Learning and Dvlpmt

Career Stream/Level EIC 1 Associate

FLSA Status S1 - FT Exempt