What are the responsibilities and job description for the Executive Assistant and Administrative Program Manager position at University Of Oregon?
Department Summary
University Advancement (UA) supports the University of Oregon’s (UO) mission of providing exceptional teaching, discovery, and service by strategically positioning the university to create awareness, build long-term relationships, and secure resources that increase understanding and further its aims. We are committed to fostering equity and inclusion in a welcoming, safe, and respectful environment that recognizes the value of all members of our community.
The Office of Development as part of University Advancement has a mission to maximize philanthropic impact at the University of Oregon. We do this by identifying, connecting and engaging alumni and friends around the globe with their passions to advance the vision and priorities of the university.
Position Summary
The Executive Assistant and Administrative Program Manager (EA-APM) leads the central administrative support team for Regional Philanthropy. This position oversees confidential administrative support services to the regional philanthropy leadership team and is responsible for the direct oversight and management of daily office operations.
Reporting to the Assistant Vice President for Regional Philanthropy, this position is expected to establish administrative protocols, lead trainings and task forces, and support outreach efforts for regional prospects. This includes maintaining workflow and setting priorities in the absence of leadership; scheduling meetings and arranging appointments; creating confidential proposals, reports, presentations, correspondence, and other documents; participating in other leadership meetings as appropriate; and making domestic travel arrangements. The position requires a high level of experience, skill and knowledge of implementing organizational policies and practices.
The EA-APM supervises the regional philanthropy administrative programs team, who in turn provide support to 20-25 frontline fundraisers and regional philanthropy leadership team members. They are expected to serve as the lead and subject matter experts in understanding the needs of the fundraisers and fundraising teams.
This position is solely responsible for hiring and onboarding administrative staff, assigning and delegating work to ensure that projects are done efficiently, and timelines are met, providing clear communication of goals and priorities, ensuring direct reports have access to appropriate training and equipment, and monitoring staff performance and taking appropriate actions to ensure high quality work.
This position is also responsible for maintaining fiscally responsible management practices in compliance with department and university policies, including monitoring, administering, and maintaining account records for development leadership budgets and expenditures.
The EA-APM regularly interacts with university stakeholders, donors, and volunteers, as well as the offices of UO leadership, the UO Foundation, and colleagues across campus, and promotes a professional workplace culture of mutual respect and collegiality.
Minimum Requirements
- Three years of experience providing executive-level administrative support within a large, complex organization.
- Three years of experience in an executive office supporting a senior administrator.
- One year of progressively responsible experience in supervision or two years of lead capacity.
Salary : $58
