What are the responsibilities and job description for the Graduate Program Coordinator position at University Of Oregon?
Department Summary
The College of Arts and Sciences (CAS) is the hub of learning, research, and academic excellence at the University of Oregon. With nearly 50 departments and programs representing the natural sciences, social sciences, and humanities, the high quality of our programs is the main reason why the University of Oregon is one of only 66 top universities in the prestigious Association of American Universities. Our faculty and advisors work directly with students to help them think analytically, question critically and communicate clearly about how to find solutions to real-world issues in the world we live in. Our staff and managers play critical and dynamic roles in supporting and advancing the academic mission of the University and of CAS.
This position is in an Academic Support Unit (ASU), which houses staff, managers, and an Associate Director who provide administrative, strategic, and operations support to multiple academic departments in CAS. ASU6 includes the Departments of Biology, Chemistry and Biochemistry, Physics, the Oregon Institute of Marine Biology, and the Multidisciplinary Science Program.
Position Summary
The Graduate Program Coordinator supports graduate students within the assigned Academic Support Unit (ASU), and assists the Academic Programs Manager in administrative tasks and special projects, developing an in-depth knowledge and expertise to consistently coordinate and administer graduate program operations and special projects in assigned areas. This position is a primary, day-to-day point of contact for graduate students, responsible for independently communicating with individuals and groups at all levels of the university to research and interpret information.
This position oversees and coordinates the administration of the graduate programs within the assigned ASU. In assigned areas, the position will provide guidance to students and faculty related to curriculum, application requirements, academic planning and scheduling, and special programs. This position also assists the Academic Programs Manager and ASU faculty with special projects as needed. This position is responsible for communicating with current and prospective students about deadlines, rules, and requirements; managing graduate websites; graduate student recruitment efforts toward enrollment goals; maintaining graduate student records; monitoring student progress, and compiling all graduate applications.
Special projects require independent research, analysis, review, and interpretation. The position may initiate and / or propose such projects and studies, or be assigned projects from Department Heads, Directors, or Academic Programs Manager. This position has responsibility for undertaking projects from set-up through completion and has near-exclusive control of many projects. Examples of projects include special event planning (e.g., symposia, conferences, etc.) and course schedule development
This position reports directly to the Academic Programs Manager and works on the Academic team within the ASU. Decisions likely to be made in this position include implementing departmental priorities, developing procedures, appropriately interpreting and applying established policies and procedures, and recommending appropriate actions regarding confidential issues.
Minimum Requirements
- Two years of general clerical experience. One year of which included typing, word processing, or other experience generating documents; OR
- An Associate's degree in Office Occupations or Office Technology; OR
- Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience.
College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis.
Salary : $18 - $26
