What are the responsibilities and job description for the Post Award Specialist I position at University of Pittsburgh?
Performs pre- and post-award accounting duties for small grants and contracts. Prepares, negotiates, and monitors grants and contracts. Assists with maintaining award-related schedules, preparing government applications and reports, and policy and procedure interpretation. Monitors account activity and prepares routine financial documents.
UPCI Fiscal
The Hillman Cancer Center (HCC) provides exceptional patient care as a world leader in understanding, preventing, and treating cancer through the integration of scientific discovery, clinical excellence, and community partnerships, while training the next generation of cancer experts. This position is a University of Pittsburgh role within the Fiscal Department of HCC. This position requires someone with excellent attention to detail and customer service, and the ability to multitask. This is a hybrid position, working 2 days in the office a week, and as needed for meetings.
Essential Functions
The incumbent will serve as a Post Award Specialist for the UPMC Hillman Cancer Center. Responsibilities include post-award management and administration of grants and contracts (including clinical trials) along with non-sponsored research commitments for UPMC Hillman Cancer Center faculty. Specific duties include post-award management of grant and clinical trial funds; verification, approval, and processing of expenditures for accuracy and compliance with university and sponsoring agency guidelines; provide investigators with monthly financial reports; and billing and other general fiscal duties for specified grants/contracts. Management of non-sponsored research accounts that relate to specific faculty members and coordination of reporting between all accounts within a faculty member’s portfolio. Monitor activity of the University’s Sponsored Project Accounting Department as it interfaces with the UPMC Hillman Cancer Center Fiscal operation. With input from investigators and assistance from Senior Financial Account Coordinators or Manager, formulate complex budgets and budget justifications reflective of the proposed research. Work closely UPMC Hillman Cancer Center Clinical Research Services to determine clinical and contract milestones achieved. Initiate invoices and follow-up correspondence for revenue collection. Ability to coordinate multiple projects and deadlines as well as be a team player required. The incumbent must learn University policies and procedures as well as external funding source guidelines.
Physical Effort
Little physical effort is required. Duties are primarily sedentary. May be required to move objects up to 25 pounds occasionally.
The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.
The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.
Assignment Category
Full-time regular
Job Classification
Staff.Grants & Contracts Specialist I (Pre & Post-Award)
Job Family
Research
Job Sub-Family
Grants & Contracts
Campus
Pittsburgh
Minimum Education Level Required
Bachelor's Degree
Minimum Years Of Experience Required
No experience required
Will this position accept substitution in lieu of education or experience?
Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.
Work Schedule
M-F
Work Arrangement
Hybrid: Combination of On-Campus and Remote work as determined by the department.
Hiring Range
TBD Based Upon Qualifications
Relocation Offered
No
Visa Sponsorship Provided
No
Background Check
For position finalists, employment with the University will require successful completion of a background check
Child Protection Clearances
Not Applicable
Required Documents
Resume
Optional Documents
Cover Letter
UPCI Fiscal
The Hillman Cancer Center (HCC) provides exceptional patient care as a world leader in understanding, preventing, and treating cancer through the integration of scientific discovery, clinical excellence, and community partnerships, while training the next generation of cancer experts. This position is a University of Pittsburgh role within the Fiscal Department of HCC. This position requires someone with excellent attention to detail and customer service, and the ability to multitask. This is a hybrid position, working 2 days in the office a week, and as needed for meetings.
Essential Functions
The incumbent will serve as a Post Award Specialist for the UPMC Hillman Cancer Center. Responsibilities include post-award management and administration of grants and contracts (including clinical trials) along with non-sponsored research commitments for UPMC Hillman Cancer Center faculty. Specific duties include post-award management of grant and clinical trial funds; verification, approval, and processing of expenditures for accuracy and compliance with university and sponsoring agency guidelines; provide investigators with monthly financial reports; and billing and other general fiscal duties for specified grants/contracts. Management of non-sponsored research accounts that relate to specific faculty members and coordination of reporting between all accounts within a faculty member’s portfolio. Monitor activity of the University’s Sponsored Project Accounting Department as it interfaces with the UPMC Hillman Cancer Center Fiscal operation. With input from investigators and assistance from Senior Financial Account Coordinators or Manager, formulate complex budgets and budget justifications reflective of the proposed research. Work closely UPMC Hillman Cancer Center Clinical Research Services to determine clinical and contract milestones achieved. Initiate invoices and follow-up correspondence for revenue collection. Ability to coordinate multiple projects and deadlines as well as be a team player required. The incumbent must learn University policies and procedures as well as external funding source guidelines.
Physical Effort
Little physical effort is required. Duties are primarily sedentary. May be required to move objects up to 25 pounds occasionally.
The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.
The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.
Assignment Category
Full-time regular
Job Classification
Staff.Grants & Contracts Specialist I (Pre & Post-Award)
Job Family
Research
Job Sub-Family
Grants & Contracts
Campus
Pittsburgh
Minimum Education Level Required
Bachelor's Degree
Minimum Years Of Experience Required
No experience required
Will this position accept substitution in lieu of education or experience?
Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.
Work Schedule
M-F
Work Arrangement
Hybrid: Combination of On-Campus and Remote work as determined by the department.
Hiring Range
TBD Based Upon Qualifications
Relocation Offered
No
Visa Sponsorship Provided
No
Background Check
For position finalists, employment with the University will require successful completion of a background check
Child Protection Clearances
Not Applicable
Required Documents
Resume
Optional Documents
Cover Letter
