What are the responsibilities and job description for the Procurement Specialist position at University of Pittsburgh?
Prepares equipment, service, and software license contracts; identifies contractual requirements and risks; formulates pre-negotiation strategies. Prepares contracts and assists with creating associated contract requirements. Monitors contracts; ensures compliance and negotiates settlements.
Purchasing Services
Person will be required to attend quarterly in-person staff meetings as well as a larger division meetings. There may also be required meetings with department customers and suppliers on campus.
Essential Functions
Contract and Procurement Specialist will act as the primary liaison to an assigned set of University departments.This includes -
Minimal.
The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.
The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.
Assignment Category
Full-time regular
Job Classification
Staff.Contract & Procurement Specialist
Job Family
Finance & Procurement
Job Sub-Family
Procurement & Purchasing
Campus
Pittsburgh
Minimum Education Level Required
Bachelor's Degree
Minimum Years Of Experience Required
3
Will this position accept substitution in lieu of education or experience?
Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.
Additional Details About Required Licensure/Certification
Candidate must have C.P.M. or CPSM or obtain within one year of hire date.
Work Schedule
M-F, flexible work hours, 6:30 am - 5:00 pm, 7.5 hr day, 1 hr lunch (see more detail below regarding mandatory on campus meetings)
Work Arrangement
Hybrid: Combination of On-Campus and Remote work as determined by the department.
Hiring Range
TBD Based Upon Qualifications
Relocation Offered
No
Visa Sponsorship Provided
No
Background Check
For position finalists, employment with the University will require successful completion of a background check
Child Protection Clearances
Not Applicable
Required Documents
Resume
Optional Documents
Cover Letter
Purchasing Services
Person will be required to attend quarterly in-person staff meetings as well as a larger division meetings. There may also be required meetings with department customers and suppliers on campus.
Essential Functions
Contract and Procurement Specialist will act as the primary liaison to an assigned set of University departments.This includes -
- Meeting and educating all levels of University personnel, including Deans, Directors, and Department Heads.-
- Evaluating client needs, identifying and researching relevant information, and making appropriate recommendations for the acquisition of goods and services, especially acquisitions that are large scale, complex, and/or of a specialized nature.
- Directly assisting clients to develop purchasing strategies, including identifying opportunities for cost savings as well as improved products/services, supplier management, and business processes.
- Analyzing purchasing patterns as well as preparing and authorizing cost studies and analyses through use of spend analysis tool.
- Manage an assigned set of University-wide contracted suppliers.
- Work with clients to increase spend with local as well as diverse suppliers.
- Negotiating and executing services agreement and other forms of contract.
- Facilitate the development of complete Statements of Work, ensuring that specifications and requirements for acquisitions are adequately detailed.
- Finally, the person may be responsible for leading cross-functional teams
Minimal.
The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.
The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.
Assignment Category
Full-time regular
Job Classification
Staff.Contract & Procurement Specialist
Job Family
Finance & Procurement
Job Sub-Family
Procurement & Purchasing
Campus
Pittsburgh
Minimum Education Level Required
Bachelor's Degree
Minimum Years Of Experience Required
3
Will this position accept substitution in lieu of education or experience?
Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.
Additional Details About Required Licensure/Certification
Candidate must have C.P.M. or CPSM or obtain within one year of hire date.
Work Schedule
M-F, flexible work hours, 6:30 am - 5:00 pm, 7.5 hr day, 1 hr lunch (see more detail below regarding mandatory on campus meetings)
Work Arrangement
Hybrid: Combination of On-Campus and Remote work as determined by the department.
Hiring Range
TBD Based Upon Qualifications
Relocation Offered
No
Visa Sponsorship Provided
No
Background Check
For position finalists, employment with the University will require successful completion of a background check
Child Protection Clearances
Not Applicable
Required Documents
Resume
Optional Documents
Cover Letter
