What are the responsibilities and job description for the Administrative Coordinator, Office of the Provost position at University of Rhode Island?
Position Information
Posting Number
SF01953
Job Title
Administrative Coordinator, Office of the Provost
Position Number
108610
FTE
1.00
FLSA
Exempt
Position Type
Professional Staff
Union
Non-Union Non-Classified Staff
Pay Grade Level
Grade Level: 10
Pay Grade Range
Salary Hiring Range: $60,000 - $75,000
Status
Calendar Year, Full-time, Permanent
Department Information
Department
Provost Initiatives
Contact(s)
Please note: Job applications must be submitted directly online only at: (https://jobs.uri.edu)
Contact Phone/Extension
Contact Email
Physical Demands
Campus Location
Kingston
Grant Funded
No
Extension Contingency Notes
Job Description Summary
The search will remain open until the position has been filled. First consideration will be given to applications received by February 20, 2025. Applications received after February 20, 2025 may be reviewed depending on search progress and needs but are not guaranteed full consideration.
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About URI:
The University of Rhode Island enrolls approximately 17,000 students across its graduate and undergraduate programs and is the State’s flagship public research university, as well as the land grant and sea grant university, for the state of Rhode Island. The main campus is located in the historic village of Kingston, and the Bay Campus is located in Narragansett. Both campuses are near major beaches in a beautiful coastal community. URI is just 30 minutes from Providence, RI and within easy reach of Newport, Boston, and New York City.
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BASIC FUNCTION:
Provide administrative, coordination, and project management support for the Associate Vice President for Enrollment Management and Student Success in the Office of the Provost. Serve as a key liaison between the AVP and departments within the unit (Admission, Enrollment Services, University College, Winter J Term & Summer Sessions, Office of Strategic Initiatives, URI Online, Higgins Welcome Center & New Student Transitions) and with university stakeholders. Maintain a high degree of technical and office management skills, professionalism, customer service, confidentiality, and efficiency. Understand goals, priorities, and strategies related to assignments and assist the AVP and staff in successful implementation. Develop and implement project management strategies and systems to support overall unit productivity and function across all departments.
_______________________________________________________________________________________________________
About URI:
The University of Rhode Island enrolls approximately 17,000 students across its graduate and undergraduate programs and is the State’s flagship public research university, as well as the land grant and sea grant university, for the state of Rhode Island. The main campus is located in the historic village of Kingston, and the Bay Campus is located in Narragansett. Both campuses are near major beaches in a beautiful coastal community. URI is just 30 minutes from Providence, RI and within easy reach of Newport, Boston, and New York City.
___________________________________________________________________________________________________
BASIC FUNCTION:
Provide administrative, coordination, and project management support for the Associate Vice President for Enrollment Management and Student Success in the Office of the Provost. Serve as a key liaison between the AVP and departments within the unit (Admission, Enrollment Services, University College, Winter J Term & Summer Sessions, Office of Strategic Initiatives, URI Online, Higgins Welcome Center & New Student Transitions) and with university stakeholders. Maintain a high degree of technical and office management skills, professionalism, customer service, confidentiality, and efficiency. Understand goals, priorities, and strategies related to assignments and assist the AVP and staff in successful implementation. Develop and implement project management strategies and systems to support overall unit productivity and function across all departments.
Duties and Responsibilities
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Effectively manage overall division calendar for events, communications and memos, outreach and project timelines to provide the most strategic and efficient use of time, including responding to routine and last-minute meeting requests, coordinating with other academic and administrative units, and being sensitive to the Associate Vice President’s priorities.
Coordinate new and existing merit scholarship processes. Analyze key data elements and combine both eCampus and SLATE data components. Ensure timely review, communication and collaboration with key partners.
Partner with key campus offices to design and implement yearly programs and services to support scholar success. Analyze scholar retention, performance and graduation data and create annual report for key stakeholders.
Coordinate ad hoc and complex reports, presentations, and information requests related to enrollment and student success. Gather data through various sources, including enrollment management systems, admission, institutional research and other sources. Benchmark nationally as needed.
Plan, organize, and support enrollment and student success events, including the yearly Academic Excellence Awards. Serve as main point of contact for nominees, nominators and University community.
Assist in tracking strategic goals and key performance indicators for the unit. Summarize and synthesize data for internal and external reporting purposes.
Coordinate enrollment and student success committees and ad-hoc groups.
Coordinate student and family concerns that come into the Provost Office and research issues/topics as needed.
Support key enrollment management and student success contracts from procurement through implementation. Maintain contracts and facilitate yearly payments.
Support the purchasing process including but not limited to handling good orders, travel and expense report support, and other tasks.
Handle information, draft, and process written materials of a sensitive and confidential nature.
Attend key admission and enrollment management events (often evening/weekends), coordinate office and senior leadership involvement as needed.
Serve as a team member of the AVP’s Office by assisting with all matters related to the office and ensuring coordinated, professional, and efficient operations.
Serve as a team member in the Office of the Provost, by assisting with all matters related to the administrative needs of the office and ensuring customer service and coordinated, professional, and efficient operations.
OTHER DUTIES AND RESPONSIBILITIES:
Perform other duties as assigned by the Associate Vice President for Enrollment Management & Student Success.
LICENSES, TOOLS, AND EQUIPMENT:
Personal computers, printers; Microsoft Office Suite, word processing, database management, spreadsheet software.
Effectively manage overall division calendar for events, communications and memos, outreach and project timelines to provide the most strategic and efficient use of time, including responding to routine and last-minute meeting requests, coordinating with other academic and administrative units, and being sensitive to the Associate Vice President’s priorities.
Coordinate new and existing merit scholarship processes. Analyze key data elements and combine both eCampus and SLATE data components. Ensure timely review, communication and collaboration with key partners.
Partner with key campus offices to design and implement yearly programs and services to support scholar success. Analyze scholar retention, performance and graduation data and create annual report for key stakeholders.
Coordinate ad hoc and complex reports, presentations, and information requests related to enrollment and student success. Gather data through various sources, including enrollment management systems, admission, institutional research and other sources. Benchmark nationally as needed.
Plan, organize, and support enrollment and student success events, including the yearly Academic Excellence Awards. Serve as main point of contact for nominees, nominators and University community.
Assist in tracking strategic goals and key performance indicators for the unit. Summarize and synthesize data for internal and external reporting purposes.
Coordinate enrollment and student success committees and ad-hoc groups.
Coordinate student and family concerns that come into the Provost Office and research issues/topics as needed.
Support key enrollment management and student success contracts from procurement through implementation. Maintain contracts and facilitate yearly payments.
Support the purchasing process including but not limited to handling good orders, travel and expense report support, and other tasks.
Handle information, draft, and process written materials of a sensitive and confidential nature.
Attend key admission and enrollment management events (often evening/weekends), coordinate office and senior leadership involvement as needed.
Serve as a team member of the AVP’s Office by assisting with all matters related to the office and ensuring coordinated, professional, and efficient operations.
Serve as a team member in the Office of the Provost, by assisting with all matters related to the administrative needs of the office and ensuring customer service and coordinated, professional, and efficient operations.
OTHER DUTIES AND RESPONSIBILITIES:
Perform other duties as assigned by the Associate Vice President for Enrollment Management & Student Success.
LICENSES, TOOLS, AND EQUIPMENT:
Personal computers, printers; Microsoft Office Suite, word processing, database management, spreadsheet software.
Required Qualifications
REQUIRED:
1. Bachelor’s degree.
2. Minimum of two years of progressively responsible administrative experience.
3. Demonstrated ability to multi-task in a deadline-driven environment.
4. Demonstrated time management and organizational skills.
5. Demonstrated experience with project and event management, including strategies and tools.
6. Demonstrated computer skills (i.e., word processing, spreadsheet, database, and scheduling software).
7. Demonstrated excellence in interpersonal and verbal communication skills.
8. Demonstrated proficiency in written communication skills.
9. Demonstrated ability to maintain confidentiality.
10. Demonstrated ability to work with diverse groups/populations.
1. Bachelor’s degree.
2. Minimum of two years of progressively responsible administrative experience.
3. Demonstrated ability to multi-task in a deadline-driven environment.
4. Demonstrated time management and organizational skills.
5. Demonstrated experience with project and event management, including strategies and tools.
6. Demonstrated computer skills (i.e., word processing, spreadsheet, database, and scheduling software).
7. Demonstrated excellence in interpersonal and verbal communication skills.
8. Demonstrated proficiency in written communication skills.
9. Demonstrated ability to maintain confidentiality.
10. Demonstrated ability to work with diverse groups/populations.
Preferred Qualifications
PREFERRED:
1. Demonstrated experience working within a higher education setting.
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ALL REQUIREMENTS ARE SUBJECT TO POSSIBLE MODIFICATION TO REASONABLY
ACCOMMODATE INDIVIDUALS WITH DISABILITIES.
1. Demonstrated experience working within a higher education setting.
__________________________________________________________________________________
ALL REQUIREMENTS ARE SUBJECT TO POSSIBLE MODIFICATION TO REASONABLY
ACCOMMODATE INDIVIDUALS WITH DISABILITIES.
Environmental Conditions
This position is not substantially exposed to adverse environmental conditions.
Posting Date
02/07/2025
Closing Date
Special Instructions to Applicants
Please attach the following 3 (PDF) documents to your online Employment Application:
(#1) Cover letter.
(#2) Resume.
(#3) Other Document – References – the names and contact information of three professional references. (Note: this document is required even though references may be listed on the application).
Quicklink for Posting
https://jobs.uri.edu/postings/14734
Applicant Documents
Required Documents
Optional Documents
- Cover Letter/Letter of Application
- Resume
- Other Document - References
Salary : $60,000 - $75,000
