URMC Academic Programs Assist Dir, Advancement

GENERAL PURPOSE

The Assistant Director for URMC Academic Programs Alumni Relations reports to the Senior Director of Alumni Relations and interacts closely with alumni, donors, volunteers, and UR colleagues. The position designs, manages, and implements a variety of programs and events, including overseeing the annual giving program, for the purpose of enhancing and building lifelong relationships with and annual support from School of Medicine and Dentistry (SMD), School of Nursing (SON), and Eastman Institute for Oral Health (EIOH) alumni.

ESSENTIAL FUNCTIONS

Volunteer Management

• Manages alumni volunteers for SMD/SON/EIOH including the MD Alumni Class Agent Program, which involves recruitment of agents and reunion committee, meetings with class agents and committees, conference calls, and additional communications with alumni for the 20th, 25th, 30th, and 35th reunion classes.
• Responsible for managing URMC alumni engagement activity in the west coast region.
• Works closely with URMC Academic Programs Alumni Relations team members to help facilitate alumni councils, volunteer programs, and committees.
• Acts as the staff point person for the communications committee of the SMD alumni council.
• With special attention to the APNN graduates of SON and GEPA graduates of SMD, works with these alumni populations to further develop engagement strategies to include the identification and development of alumni champions.

Annual Fund and Reunion Giving

• Partners with the University Advancement Annual Fund and URMC Academic Programs team to develop messaging, goals and stewardship for the SMD/SON/EIOH Annual Fund:
• Serves as liaison between URMC Academic Programs and Annual Fund for SMD/SON/EIOH wave mailings and e-communications. Team lead for Day of Giving and Day of Gratitude for all three academic programs partnering to develop challenges and increasing participation and giving.
• Coordinates reunion giving special mailings and all program special appeals. Partner with URMC marketing and communications to update reunion web pages.
• Oversees the stewarding of Annual Fund donors through activities and communications that demonstrate giving impact.
• On-going consultation and benchmarking with peer institutions on annual fund and reunion programs; works with appropriate advancement colleagues to implement strategic best practices and increase alumni giving
• Through meeting with School partners, ensures proper stewardship of class scholarships funded by donors and identifies opportunities to provide additional stewardship to donors of special and non-traditional restricted funds.
• Oversees the strategy behind the URMC Academic Program annual acknowledgement letters.

Alumni Engagement and Event Management

• Participates in the planning and execution of Meliora Weekend for SMD, SON, and EIOH including:
• Coordinating with photographer on the Reunion schedule and expectations
• Addressing the technology needs of the virtual and in person Reunion events
• Partnering with marketing and communications to deliver the contents of the Reunion programs to designers.
• Coordinating programs and events
• Partners with the team to coordinate and support events as needed, including signature events such as Dean’s Circle Dinner and Dean’s Diamond Circle Dinner.
• Partners with the team to build membership in the Meliora Collective and mentorship program for SMD, SON and EIOH
• Coordinates with central alumni relations to build attendance for University-wide events.

Communications

• Helps develop and support Go Give Help Connect goals and metrics through communications efforts, including plans for acquisition and retention of volunteers and donors
• Supports input of information to Reunion Class pages and Digital Memory Books 
• Assists URMC advancement communications as needed for event communications

Other duties as assigned

QUALIFICATIONS:

Required:

• An Associate’s degree is required, Bachelor’s degree preferred.
• A minimum of three years of experience in alumni relations, event management, or volunteer management.

Preferred:

• Strong demonstrated verbal and written communications skills; excellent interpersonal skills, including the ability to interact with a diverse group of individuals; the ability to manage multiple projects and priorities with a focus on details and timelines; ability to work some nights and weekends and travel as needed.