What are the responsibilities and job description for the Department Coordinator IV position at University of Rochester?
As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.
Job Location (Full Address):
300 East River Rd, Rochester, New York, United States of America, 14623
Opening
Worker Subtype:
Regular
Time Type
Full time
Scheduled Weekly Hours
40
Department
100006 Ofc Sr Vice Pres Advancement
Work Shift
UR - Day (United States of America)
Range
UR URG 106 H
Compensation Range
$21.36 - $29.90
The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.
Responsibilities
GENERAL PURPOSE
Supports 2-3 gift officers as assigned. Strong computer skills required in Microsoft Office, primarily Excel and Word. This position necessitates good judgement, an ability to plan out work and solve problems, and flexibility. Maintaining good working relationships with different personalities in a team environment is important. This role requires the ability to properly handle confidential information in a professional manner. Must have an ability to handle gift processing and related documents with a high degree of accuracy.
Essential Functions
Direct Gift Officer Support.
Qualifications
Job Location (Full Address):
300 East River Rd, Rochester, New York, United States of America, 14623
Opening
Worker Subtype:
Regular
Time Type
Full time
Scheduled Weekly Hours
40
Department
100006 Ofc Sr Vice Pres Advancement
Work Shift
UR - Day (United States of America)
Range
UR URG 106 H
Compensation Range
$21.36 - $29.90
The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.
Responsibilities
GENERAL PURPOSE
Supports 2-3 gift officers as assigned. Strong computer skills required in Microsoft Office, primarily Excel and Word. This position necessitates good judgement, an ability to plan out work and solve problems, and flexibility. Maintaining good working relationships with different personalities in a team environment is important. This role requires the ability to properly handle confidential information in a professional manner. Must have an ability to handle gift processing and related documents with a high degree of accuracy.
Essential Functions
Direct Gift Officer Support.
- Meets with gift officers weekly.
- Manages calendars as needed.
- Prepares reporting and other documents as needed.
- Compiles information for donor visits, mailings and meetings.
- Updates donor and alumni information in OASIS.
- Assist with routine correspondence and add that information to entity records.
- Arranges gift officer travel as needed.
- Processes expense reports in a timely manner.
- Assists with small events as needed.
- These may include dinners, meetings, or tours.
- Creates and maintains lists of invitees as needed.
- Prepares nametags, agendas, printed materials.
- Arranges space and the appropriate tech requirements, arranges catering, and reserves parking if needed.
- May need to attend some events off site and outside normal business hours.
- Must work Meliora Weekend and support that as needed.
- Maintain current training and certifications in Oasis, Workday, and other technologies available.
- Handle invoices and expense reports in a timely manner.
- Develop a thorough understanding of OASIS and successfully pull reports, update donor and alumni data, and research gifts/allocations as needed.
- Successfully communicate with all members of the team.
- Successfully manage email to stay organized.
- Assist with mailings as needed.
- Triage mail for the department as assigned.
- Assist with copier maintenance and the storage of supplies.
- Process gifts accurately and in a timely manner as needed.
- Save all gift documents according to department guidelines.
Qualifications
- Minimum 2 years post high school education required.
- 2 years practical office experience or equivalent combination of education and experience required.
- Strong skills in Microsoft Office, specifically Outlook, Word, Excel.
- Practical experience in Workday is a plus.
- Strong written and verbal communication skills preferred.
Salary : $21 - $30
