Lead IT Project Manager

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

Job Location (Full Address):

30 Corporate Woods, Brighton, New York, United States of America, 14623

Opening:

Worker Subtype:

Regular

Time Type:

Full time

Scheduled Weekly Hours:

40

Department:

900088 ISD Project Portfolio Office

Work Shift:

UR - Day (United States of America)

Range:

UR URG 115

Compensation Range:

$96,860.00 - $145,290.00

Responsibilities:

GENERAL PURPOSE
Manages, leads, and guides key business initiatives utilizing the organization's standard project management methodology, monitors performance, and recommends schedule changes, cost adjustments, or resource adjustments. Ensures results meet requirements regarding quality, cost, and delivery. Plans, monitors, and manages internal IT projects from initiation through completion. Establishes and maintains relationships with key stakeholders. Supports Project Office processes and toolsets, coaches and mentors team members on strategic portfolio management tools. Develops and implements standardized project management methodologies, tools, and processes to ensure consistent, efficient, and timely execution of IT projects. Leads teams or projects with broad visibility on occasion.

ESSENTIAL FUNCTIONS

• Manages, leads, and guides the implementation, monitoring, and completion of IT projects related to the institutional strategic plan. Engages and works with key stakeholders to ensure progress and accomplishment of tactics and goals for the institutional strategic plan. Assigns tasks and monitor team performance to ensure the timely completion of IT project deliverables. Conducts regular team meetings, providing updates, addressing challenges, and ensuring alignment with strategic goals.
• Develops comprehensive IT project plans, outlining project goals, scope, timeline, and deliverables. Oversees the execution of multiple projects, ensuring alignment with business objectives and stakeholder expectations. Coordinates project schedules, resources, and budgets to ensure timely delivery and quality.
• Identifies potential risks and develops mitigation strategies to minimize disruptions to project timelines. Resolves project-related issues, ensuring that challenges are addressed proactively to maintain project momentum. Ensures the timely escalation of risks and issues to senior management when necessary.
• Maintains strong relationships with clients, stakeholders, and senior management to ensure satisfaction and alignment. Provides regular updates and progress reports to clients and internal teams, highlighting key milestones and any necessary changes. Manages expectations and negotiates project changes, ensuring that both client needs and organizational goals are met.
• Monitors and reports on project progress, performance metrics, and budget adherence. Conducts post-project evaluations to assess the project's success and identify areas for improvement. Prepares detailed project reports and documentation for stakeholders, ensuring transparency and accountability.

Other duties as assigned.

MINIMUM EDUCATION & EXPERIENCE

• Bachelor's degree in a related discipline, such as Project Management, Business Administration, Information Technology, or Engineering and 8 years of relevant experience required or equivalent combination of education and experience.
• Experience in the healthcare or higher education field preferred.
• Experience with ServiceNow, JIRA, Smartsheet, Clarity PPM or Project Portfolio Management (PPM) software preferred.
Experience in facilitating strategic planning frameworks and processes preferred.

KNOWLEDGE, SKILLS & ABILITIES

• Detail-oriented, organized and deadline-driven, with proven ability to manage projects required.
• Excellent communication (written and verbal), presentation, analytical, and problem-solving skills required.
• Extensive computer literacy, including Microsoft Project, Teams, and PowerPoint preferred.
• Ability to effectively communicate with multiple stakeholders and to work and communicate effectively in a large matrix organization preferred.
• Proven ability to complete projects according to outlined scope, budget, and timeline preferred.
• Demonstrated ability to write successful grant proposals preferred.
Strong familiarity with planning and project management software tools, methodologies, and best practices preferred.

LICENSES AND CERTIFICATIONS

• Certified Project Management Professional (PMP)-PMI within one year required.
• Agile certification (PMI-ACP, DASM, or CSM) preferred.

The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion/creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Classes). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates for all persons consistent with our values and based on applicable law.