Pharmacy Buyer II

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

Job Location (Full Address):

601 Elmwood Ave, Rochester, New York, United States of America, 14642

Opening:

Worker Subtype:

Regular

Time Type:

Full time

Scheduled Weekly Hours:

40

Department:

500160 Pharmacy SMH

Work Shift:

UR - Day (United States of America)

Range:

UR URG 107 H

Compensation Range:

$23.06 - $32.29

Responsibilities:

GENERAL PURPOSE:
Gathers information, analyzes and interprets data and disseminates information. Reviews daily pharmaceutical orders. Independently manages procurement of medications via wholesaler and direct from manufacturers. Negotiates with vendors to obtain optimum service and price. Monitors and analyzes pricing and adherence to contracts. Ensures inventory supply, order processing and distribution of pharmaceuticals and supplies.

ESSENTIAL FUNCTIONS

• Identifies vendors, requests technical or performance specifications, and obtains product information regarding availability and lead times. Oversees pharmaceutical purchases via wholesaler or direct from manufacturers. Generates purchase orders and maintains contact with vendors related to pricing and shipping.
• Manages specialty and limited access drugs, some of which are patient specific. Works with specialty pharmacies and manufacturers to determine eligibility and manages the scheduling of deliveries as needed for patient care.
• Runs various reports to track high cost or non-formulary medications. Evaluate the need for additional orders based on current inventory.
• Fulfills clinic order requests. Identifies and scans appropriate products in electronic health record and validates appropriate medication requests are distributed in a timely manner. Follows up on orders to confirm completion.
• Manages default NDC settings and identifies the most appropriate NDCs for purchase. Ensures appropriate NDCs are setup when distributing medications to clinics.
• Identifies new electronic health record build requests. Manages submission and follow up of tickets in collaboration with informatics team and supply chain leadership.
• Confers routinely with vendors and departments to follow up on backorders, payment problems or service issues. Collaborates with others regarding availability of shortage products and expected availability.
• Verifies price quotes for small dollar transactions for other departments and provides reporting guidance for administrators related to ledger expenses generated by pharmacy distributions.
• Handles phone calls and advises faculty and staff on appropriate procurement procedures. Provides information related to ordering, invoicing, and replenishment.
• Manages ticketing database, requesting additional information as needed or completing requests to keep lists up to date. Assists in maintaining vendor database information (ASC).

Other duties as assigned.

MINIMUM EDUCATION & EXPERIENCE

• Bachelor's degree in social or technical field and 1 year of Pharmacy and/or 340B experience required
• Or equivalent combination of education and experience

KNOWLEDGE, SKILLS AND ABILITIES

• Proficiency with MS Office applications, specifically Excel preferred

EOE Minorities / Females / Protected Veterans / Disabled:

The University of Rochester is committed to fostering, cultivating, and preserving a culture of equity, diversity, and inclusion to advance the University’s mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion/creed, sex, sexual orientation, citizenship status, or any other status protected by law. This commitment extends to the administration of our policies, admissions, employment, access, and recruitment of candidates from underrepresented populations, veterans, and persons with disabilities consistent with these values and government contractor Affirmative Action obligations.