Space Planner

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Job Location (Full Address):

135 Corporate Woods, Rochester, New York, United States of America, 14623

Opening

Worker Subtype:

Regular

Time Type

Full time

Scheduled Weekly Hours

40

Department

900005 Space Planning, Med Center

Work Shift

UR - Day (United States of America)

Range

UR URG 109

Compensation Range

$55,955.00 - $78,336.00

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

Responsibilities

GENERAL PURPOSE

The Space Planner is responsible for documenting and analyzing utilization of URMedicine’s space resources, developing space programs, designing concept plans, and recommending solutions to the Sr. Space Planners and Associate Director in support of the institution’s strategic priorities. Has specialized expertise developed through education and work experience in the fields of space and furniture planning and interior design and uses industry tools to support scenario planning and development of creative solutions. May act as lead, coordinating and facilitating the work of others, but not as supervisor, to manage move logistics and conduct detailed space inventories and analyses based on physical surveys as well as data collected from the University’s space management platform. Works autonomously, within established procedures and practices, to manage databases crucial to department operations, establishing instructions and deadlines for Sr. Space Planners to ensure accurate and timely reporting of data. Supports the development and delivery of new solutions to complex problems which may be recurring in nature or to which precedent may not exist. Prepares reports and presentations for use by both departmental and senior URMedicine leadership for use in decision making.

Responsibilties

Space Planning (35%)

• Independently translates end user requests into detailed space requirements and drafts preliminary space programs based on established URMedicine space standards to develop scope of work. Uses experience and judgement to determine space wants versus needs.
• Applies design principles, uses industry benchmarks, and considers institutional priorities and emerging trends to develop test fits, concept plans, block diagrams, furniture layouts, and conducts utilization and scenario planning. Recommends alternative solutions and space allocations to Sr. Space Planner.
  
  

Move Management (15%)

• Oversees the move management process of individual and/or full departmental moves. Develops and executes a detailed plan that includes coordination with other University service providers. Prepares scope of work, budget and schedule. Engages and directs internal and external service providers (movers, UIT, ISD, Facilities, etc.).
• Performs physical space audits/walkthroughs as required to ensure the success of relocation projects. Provides site support during moves.
• Coordinates with departments and stakeholders to ensure move logistics are in alignment.
• Performs space data updates to reflect moves.
  
  

Data Management and Analysis (35%)

• Independently conducts periodic site visits to survey and perform field measurements to identify discrepancies in department locations and configuration of spaces in the University’s space management database; manages, maintains, and analyzes data to ensure any changes are documented in the space system.
• Collaborates with ORACs, Financial Reporting, the University Architect’s office, and University IT to execute annual University-wide space surveys as well as the more rigorous “base year” surveys used for government F&A cost rate proposals. Acts as subject matter expert, providing guidance to administrators from across URMedicine to ensure timely and accurate data collection.
• Performs both routine and special project data analyses using data from the University’s space management platform, departmental databases, physical survey data, and interviews. Employs various data analysis strategies to “slice and dice” data to explore space utilization from different perspectives, to discover patterns, and to draw conclusions.
  
  

Department Operations (15%)

• Independently manages and coordinates key department databases to track space requests, space availability, competing needs, and rental space. Manages Space Planning email inbox and triages inquiries and requests, making decisions in real time based on current priorities. Acts as subject matter expert during annual space survey periods, investigating and troubleshooting nuanced customer inquiries about their space data and issuing timely responses. Reviews initial space request forms from departments and ensures that requests are complete and follow guidelines.
• Recommends updates to departmental standard operating procedures and collaborates with Manager and Associate Director to develop and maintain standard checklists and documented processes.
  
  

Other duties as assigned.

Requirements

• Bachelor’s degree required with major course work in a social or technical field, preferably in interior design, architecture, or related discipline.
• 2 years of related work experience in architecture, facility planning, interior design or planning; or equivalent combination of education and experience.
  
  

Required

KNOWLEDGE, SKILLS, & ABILITIES:

• Base-level knowledge of AutoCAD REQUIRED. Ability to draw concept and blocking plans, modify and annotate a drawing, produce furniture layouts, and create plans for presentation purposes.
• Proficiency in PowerPoint, Excel, Word, and Outlook.
  
  

Preferred

• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Exceptional written and verbal communication skills, including accurate grammar and business correspondence knowledge.
• Ability to successfully multitask and able to adjust tasks in accordance with changing deadlines and priorities.
• Organized, detailed-oriented, independent & self-motivated, enthusiastic, dependable, flexible in scheduling and prioritization.
• Exceptional interpersonal skills accompanied by a pleasant personality to maintain positive internal and external relationships.
• Customer service experience, with ability to manage difficult situations with challenging customers.
• Proven problem-solving skills
• Preferred use of Bluebeam and experience with space management databases.
  
  

PLEASE SUBMIT A COVER LETTER AND RESUME WITH APPLICATION.

EOE Minorities / Females / Protected Veterans / Disabled

The University of Rochester is committed to fostering, cultivating, and preserving a culture of equity, diversity, and inclusion to advance the University’s mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion/creed, sex, sexual orientation, citizenship status, or any other status protected by law. This commitment extends to the administration of our policies, admissions, employment, access, and recruitment of candidates from underrepresented populations, veterans, and persons with disabilities consistent with these values and government contractor Affirmative Action obligations.