Facilities Manager

The Facilities Manager supervises the daily activities of the Events Services as well as the groundskeeping and maintenance departments and its subordinate staff. Schedules and oversees daily work activities of the three Department(s), responsible for preventive maintenance scheduling of facilities HVAC equipment and maintenance department. Also responsible for ordering and maintaining supplies for the university and assists the snow team equipment and tools.

• Supervises all daily activities of the groundskeeping, events services and maintenance department activities. Responsible for monitoring, trouble shooting, creating & assigning tasks and work schedules to subordinate staff.
• Encourage, motivate & develop site based teams, monitoring progress, undertaking performance reviews.
• Ensures that work orders are delivered in a timely manner to achieve complete satisfaction.
• Performs FM management systems for site based operations to ensure that jobs are appropriately logged and reported.
• Provides effective coaching and influencing skills.
• Provides good communication and interpersonal skills with the mental agility to ‘think on feet’ and provide convincing practical solutions.
• Performs employee performance monitoring.
• Available to respond to out of normal hours emergency situations.
• Performs direct supervision of maintenance staff, shop equipment and supplies.
• Ensure proper safety procedures are being followed.
• Working with Commercial and Procurement Teams to ensure that all works are undertaken by the most cost effective manner using either self-delivery or suppliers.
• Performs quality and performance management of all services including monthly performance reporting, both internally and externally, and maintenance of the site document registry.
• Other responsibilities as assigned.

Decision Making:

• Ability to make field adjustments to scheduled work tasks
• Exhibits sound judgment and competency in the delivery of services to the university
• Ability to distribute and maintain proper inventory of supplies at all times
• Ability to effectively manage maintenance staff on a daily basis

Department Specific Responsibilities:

• Knowledge of groundskeeping procedures, supplies and MEP (mechanical-electrical-plumbing).
• Event services procedures.
• Record keeping and scheduling experience a plus.
• Advance knowledge of preventative equipment maintenance.

• 3-5 years institutional groundskeeping and maintenance experience
• Previous supervisory experience a plus
• HS Diploma or GED

Other Qualifications

• Strong organizational skills and attention to detail.
• Able to function independently while operating effectively within a team environment
• Possess solid general computer skills, including ability to work in a Windows environment. Proficiency with MS Office Suite, Internet, and other programs as needed (e.g., mail merge, data base management). Familiarity with specific applications used by the University/Department a plus.
• Excellent oral and written skills and ability to communicate comfortably with students, colleagues, and external constituents
• Demonstrated ability to handle complex and multiple tasks in a professional and efficient manner
• Cultural competency to work with diverse student and/or employee population
• Exhibits a high level of professionalism, leadership, creative problem solving, diplomacy, negotiation and sales skills, and the ability to manage complex projects with minimal supervision
• Professional, courteous demeanor and appearance; ability to engage positively and work professionally with students, faculty, staff and administration and represent the University professionally to the public
• Commitment to the mission of the University of Saint Joseph
• Physical ability to perform essential functions of the position, as noted below, with or without reasonable accommodation.

The physical requirements and description of the work environment are representative of what an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

(Minimal, Some, Substantial)

1. Bending

Substantial

1. Climbing (e.g. stairs)

Some

1. Keyboarding

Some

1. Kneeling

Substantial

1. Lifting (indicate maximum weight)

Substantial, up to 100 pounds

1. Reaching

Substantial

1. Sitting

Some

1. Standing

Substantial

1. Using Telephone

Some

1. Walking

Substantial

1. Other (please explain):

Work Environment (a brief description)

Will be exposed to a wide range of environmental conditions including, heat, cold, rain and snow. Also will be exposed to machinery, heights; and various chemicals pertaining to institutional housekeeping.