Under the direction of the Human Resources Director, The Payroll Administrator performs all aspects of payroll administration for a 1,000-employee population. The Payroll Administrator is primarily responsible for ensuring that all employees are paid in a timely and accurate manner. The employee population includes University employees, students, and Model Schools. Responsibilities include all aspects of payroll preparation. Responsibilities - Perform all aspects of payroll administration including primary liaison responsibilities with external payroll service provider.
- Prepares, analyzes and transmits payroll data to the payroll service provider electronically.
- Compiles payroll data and statistics for the calculation of payroll and to perform complex analysis.
- Performs complex queries and researches and responds to complex inquiries related to payroll tax, benefits and payroll operations.
- Assists with the processing of manual payroll checks.
- Works collaboratively with Business Office to ensure accurate data transfers between Payroll, Employee Benefits, General Ledger, and Accounts Payable.
- Communicates with the University community and outside vendors regarding payroll operations.
- Prepares and transmits employee retirement plan, H.S.A. contributions and union dues contributions.
- Provide assistance as necessary for all internal and external audits related to payroll.
- Monitors other employee benefit deductions.
- Maintains all vacation, sick, and personal time off accruals.
- Other responsibilities as assigned.
Qualifications - Ensures appropriate internal controls are established and maintained.
- Works with employees to help them understand payroll adjustments.
- Understands University employee policies regarding compensation, work schedules, time away from work policies and practices.
- Reviews University policies for Payroll tax regulatory compliance supported by the Senior Accountant and implement changes to the Payroll system accordingly.
- Associate’s degree or equivalent, Bachelors preferred.
- Minimum 3 years’ experience in payroll administration.
- Certified Payroll Professional (CPP) or other certification preferred.
- Experience with ADP WorkforceNow preferred.
- Strong analytical skills, with the ability to exercise good judgment and make decisions based on accurate and timely analysis.
- Understanding of basic accounting principles and solid financial acumen.
- Able to function independently while operating effectively within a team environment.
- Proficiency in Microsoft Office – Word, Excel.
- Strong organizational skills and attention to detail.
- Possess solid general computer skills, including ability to work in a Windows environment. Proficiency with MS Office Suite, Internet, and other programs as needed (e.g., mail merge, data base management). Familiarity with specific applications used by the University/Department a plus.
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