What are the responsibilities and job description for the Career Events and Marketing Coordinator position at University Of San Diego?

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Position Status : Full-time regular

Location : San Diego

Position Type : Staff, Office of the Vice President and Provost

Position Title : Career Events and Marketing Coordinator

Department : Career Development Center

Department Description :

The Career Development Center supports students in developing and achieving career goals that lead to meaningful lives.

University Description :

The University of San Diego, an engaged and contemporary Catholic institution, was founded by the Diocese of San Diego and the Society of the Sacred Heart in 1949. Governed by an independent board of trustees since 1972, USD remains committed to a liberal arts education grounded in the Catholic intellectual tradition and the pursuit of truth, goodness and beauty. Inspired by this centuries old tradition of Catholic higher education, the University welcomes people of all faith traditions and any, or no, religious background.

Detailed Description :

Duties and Responsibilities :

Event Management :

Oversee and coordinate logistics for all major Career Development Center events, both physical and virtual, including career fairs, networking events, panels, and mixers.
Develop a calendar of events and manage implementation by collaborating with campus partners and external colleagues to assure optimal scheduling.
Select vendors to find the best fit for events, and manage the event budget.
Streamline communication with vendors and visitors to campus, including several hundred employers annually, to ensure they experience USD’s culture of care.
Responsible for all event logistics including event registration, invitations, room reservations, audiovisual equipment, parking, catering, and marketing.
Evaluate program and event success, and utilize data to continuously innovate and make improvements to future events.

Marketing, Communication and Digital Media :

Plan marketing strategies and uphold branding guidelines to effectively communicate Career Development Center initiatives with students, employers, and campus partners.

Utilize project management systems to manage workflow for collateral and marketing requests from team members.

Design and create marketing collateral, including brochures, flyers, and other printed and online pieces to promote the department.

Maintain the MyPostings event page, as well as the Google “events” calendar used internally.

Manage the Career Development Center Social Media accounts, including Instagram, LinkedIn, TikTok, and YouTube.

Create and distribute weekly newsletters to students and targeted email marketing to specific groups that relate upcoming events and services.

Collaborate with university marketing partners to ensure consistent campus messaging around career initiatives.

Ensure Career Development Center activities are archived through photographs and video clips.

Capture video interviews of current students, recent alums, recruiters, and internship supervisors to share the story of our center through digital media.

Publicize these pieces through social media, newsletters, and share with University Marketing for external storytelling.

Work with campus partners, distributing marketing material that supports their work and promotes the work of the Career Development Center in their areas.

Under the supervision of the Associate Director of Communications and Assessment, track purchases and spending, evaluating spending requests as they pertain to events and marketing.

Supervision and General Administrative Support :

Hire, train, supervise, and schedule 2-3 undergraduate events / marketing interns.

Meet regularly with the team of interns, provide reviews and evaluations, and guide them on ongoing projects that support the creation of marketing material, social media updates, and video editing.

Provide back-up to front office staff.

Assist with administrative duties including greeting students, recruiters, and answering the phone.

Special Conditions of Employment :

Background check : Successful completion of a pre-employment background check.

Degree Verification Requirement : Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes.

Job Requirements :

Minimum Qualifications :

Bachelor’s degree required. A high school diploma and two additional years of work experience may substitute for Bachelor’s degree, at the rate of two years of education is equivalent to one year of work experience.

One year of experience in a related or similar role required.

Excellent communication and interpersonal skills, with the ability to collaborate effectively with cross-functional teams and stakeholders.

Preferred Qualifications :

Knowledge of Social Media Platforms including LinkedIn, Instagram, Snapchat, and Twitter.

Experience coordinating large events on a university campus.

Experience with event management systems.

Experience with project management software (Notion, Asana, or equivalent).

Working knowledge of Adobe Suite including Photoshop and Illustrator.

Working knowledge of Canva.

Working knowledge of Photography, portrait lighting and use of equipment.

Working knowledge of Videography, interviewing, storytelling and use of equipment.

Working knowledge of video editing software including Final Cut Pro.

Familiarity with event management systems including Salesforce and Handshake.

Experience with email marketing tools (TargetX, Mailchimp, Constant Contact or equivalent), experience with HTML a plus.

Performance Expectations - Knowledge, Skills and Abilities :

Event Planning Skills

Marketing and Graphic Design Skills

Familiarity with career resources vendors

Understanding of cultural diversity issues

Ability to work positively and effectively within teams and with diverse populations

Oral and written communication skills

Organizational skills

Consulting / networking / interpersonal skills

Group communication and facilitation skills

Needs assessment and interpretation skills

Project planning, managing, and evaluation skills

Ability to conduct outreach to employment community

Ability to work with MS-based software packages, including Word, Access, PowerPoint, and Excel

Word processing and data management skills

Flexibility and versatility in order to contribute to evolving work situations

Ability to travel as needed to on- and off-campus sites

Ability to set and meet objectives for professional development

Understanding and appreciation of the mission and values of the University and of the Career Development Center office

25.00 - $27.00 per hour; Excellent Benefits

The University of San Diego offers a very competitive benefits package including medical, dental, vision, a retirement contribution given to you by the University, and access to on-campus Fitness Centers. Please visit the benefits section of our website to view all of the perks and benefits that USD has to offer.

Special Application Instructions :

Click the 'Apply Now' button to complete our online application and, for full consideration, please upload a resume to your application profile for the hiring managers’ review. You are also strongly recommended to upload a cover letter to your application profile for the hiring managers’ review. If you have any questions or difficulties please contact the Employment Services Team at jobs@sandiego.edu.

Hours : 37.5 hours per week

Note : External job postings will be up for at least three days. After that time, applications will be reviewed by the hiring manager / committee throughout the posting period. A candidate may be selected at any time which could then close this posting on a date earlier than listed.

The University of San Diego is an equal opportunity employer committed to diversity and inclusion and is especially interested in candidates who can contribute to the diversity and excellence of the campus community.

The University of San Diego is a smoking and tobacco-free campus. For more information, visit www.sandiego.edu / smokefree.

Advertised : November 19, 2024 Pacific Standard Time

Applications close : Open until filled

Notice of Availability : In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (the Clery Act), the Annual Security and Fire Safety Report is available at www.sandiego.edu / safety / documents / annualreport.pdf. This report is published by October 1st of each year and includes current institutional policies and procedures concerning campus safety and security; fire safety and evacuation policies; sexual misconduct and relationship violence reporting and response stands and protocols; and crime and fire statistics for the three previous calendar years. To request a paper copy, please contact the Clery Act Compliance Manager via email at clery@sandiego.edu, by calling (619) 260-4768, or in-person in the Hughes Administration Center, room 150.

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Salary : $25 - $27

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