What are the responsibilities and job description for the Community Engagement Coordinator position at University of San Diego?
Duties
and Responsibilities :
Project Supervision and Management
- Utilizes administrative management and independent judgment to check, trace, and follow up on various administrative and project management issues. Including but not limited to the attendance of educational partner meetings for Peer PLLX and Peer Leading and Learning Network (PLLN). These are virtual and in person alike.
- Assisting with ensuring the CEI 2.0 calendar is updated with all team members.
- Assists the office in performing high-level administrative tasks, including the creation of spreadsheets with Microsoft Excel and Google Sheets updating and utilizing program records primarily on web-based programs.
- Assists the Assistant Director daily through responsibilities such as CEI 2.0 meeting planning and preparation, verifying that paperwork submitted for signature is complete and free of errors, ensuring that the Assistant Director and Assistant Dean are provided with all necessary information.
- Assists in coordinating the logistics for the CEI 2.0 Project meetings; coordinates services with the University Facilities department and / or SOLES Budget and Operations office to prepare meeting facilities; coordinates services with the USD Banquets and Catering office for refreshments; assists with drafting the agenda; and independently prepares materials / handouts.
- Works with the office administrators to coordinate, plan, and ensure consistency and accuracy of meeting scheduling. Submits all assigned meeting schedules by stated deadlines and independently manages changes, additions and deletions as requested by the Assistant Director.
- Under the supervision of the Assistant Director, monitors SOLES, USD, and external deadlines for CEI 2.0 grant details, such as catering, publicity / marketing, etc., when planning meetings and events.
- Composes and types letters and memoranda, including multiple letters and emails, using field merges.
- Coordinates with the Assistant Director to update, maintain and distribute project handbooks and manuals to students, faculty, stakeholders, and staff as necessary.
- Types, develops and maintains departmental forms as needed. This sometimes requires coordination with ITS for eforms.
- Supports the processing and distribution of information related to program evaluations for the CEI 2.0 grant aligned with office requirements. Is responsible for timely and confidential handling of results.
- Coordinates and thoroughly collects and records program documents, presentations, and other materials as needed.
- Coordinates the distribution of program evaluation reports on a semester basis to the Assistant Director and Assistant Dean.
- Maintains and fosters an inclusive and respectful office environment in appreciation of multiple student experiences and backgrounds.
- Other duties as assigned.
Special Conditions of Employment :
Background check : Successful completion of a pre-employment background check.
Degree Verification Requirement : Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes.
Job Requirements :
Minimum Qualifications :
Preferred Qualifications :
Performance Expectations - Knowledge, Skills and Abilities :
