What are the responsibilities and job description for the Coordinator, AMSTI (Alabama Math, Science and Technology Initiative) Professional Development - 007110 position at University of South Alabama?
Minimum Qualifications
Bachelor’s degree in a related field from an accredited institution as approved and accepted by the University of South Alabama and two years of related experience. An equivalent combination of education and experience may be considered.
Preferred Qualifications
Experience using Banner, PAWS, and Concur is preferred.
Job Description Summary
The University of South Alabama is seeking to hire a Coordinator, AMSTI (Alabama Math, Science and Technology Initiative) Professional Development. Interested candidates should apply to be considered.
Essential Functions
These are the job duties required of the position.
Essential Functions
- Maintains accurate database of Alabama Math, Science, and Technology Initiative (AMSTI) teachers in region 10 including demographic information, training participation information, and active kit certifications.
- Updates all teacher records as changes are received from teachers and schools.
- Creates reports of teacher training needs based on current kit configurations from Alabama State Department of Education (ALSDE) using database.
- Communicates training needs to school personnel and support participants in registering and enrolling.
- Utilizes current ALSDE student/teacher information system for AMSTI activities including creating sessions and monitoring teacher participation in professional learning, and awarding CEUs.
- Maintains sign-in sheet and other session documentation.
- Utilizes database to identify regional training gaps and trends in order to make recommendations of session offerings and locations.
- Communicates via phone and email with schools and teachers about available AMSTI sessions, filters registrants based on ALSDE eligibility requirements, and monitors session attendance.
- Creates necessary paperwork, secures facilities, and manages logistics for all AMSTI training sessions in a timely manner from requests generated by facilitators or leadership.
- Secures trainers for AMSTI sessions including related contracts, travel and other documents for consultant services and payments.
- Processes and analyzes session evaluation and feedback forms in order to provide information to leadership about the overall quality of AMSTI training sessions.
- Prepares all contracts and subcontracts associated with AMSTI accounts using MS Word, MS Excel, Adobe, and Banner software.
- Follows purchasing guidelines/procedures and uses Banner accounting system to quote, requisition and process purchase orders for items associated with AMSTI training sessions and site operations (utilities, office supplies, etc.).
- Maintains accurate inventory of all training related supplies (teacher editions, composition notebooks, chart paper; toolbox supplies, etc.).
- Supports annual closeout and start up procedures associated with annual grant award.
- Maintains digital files and paper archives of Purchase Order documents.
- Serves as back up for reception as needed including answering/processing calls with a 7 line VOIP phone system, managing building entry at front door, providing hospitality services when appropriate, and opening building; serves as liaison with South Alabama Research and Inservice Center (SARIC) external PD providers, and AMSTI partners to coordinate collaborative sessions and use of AMSTI site facilities.
- Serves as backup on all site level calendars.
- Serves as backup for materials center ordering processes and payments.
- Moves boxes and materials that weigh up to 40 lbs.
- Regular and prompt attendance.
- Ability to work schedule as defined and overtime as required.
- Related duties as required.
Posting Information
Number of Vacancies
1
Position End Date (if temporary)
Job Open Date
11/08/2024
Job Close Date
Open Until Filled
Yes
Special Instructions to Applicants
Working Days
Monday - Friday
Working Hours
7:30 a.m. - 4:00 p.m.
Job Location
AMSTI - Sidney Phillips Drive
Full-time or Part-Time
Full Time
Regular or Temporary
Regular
