What are the responsibilities and job description for the Director, Academic Affairs Business Services - 004636 position at University of South Alabama?
Minimum Qualifications
Bachelor’s degree in accounting, business, finance, or directly related field from an accredited institution as approved and accepted by the University of South Alabama and six years of professional financial/accounting experience.
Preferred Qualifications
Related budgetary experience in an institution of higher education is preferred. CPA and master’s degree preferred. Supervisory experience preferred.
Job Description Summary
The University of South Alabama’s department of Academic Affairs is seeking to hire a Director, Academic Affairs Business Services. Interested candidates should apply to be considered.
Essential Functions
These are the job duties required of the position.
Essential Functions
- Reporting to the Executive Vice Provost, this position is responsible for the accurate recording, processing and reporting of business transactions, developing and monitoring budgets, and ensuring policies and procedures impacting business services are properly adhered to for the division of Academic Affairs.
- Prepares budgetary information necessary for the University budget load to the general ledger.
- Reviews and approves all Academic Affairs budget entries recorded to the general ledger.
- Reconciles, at a frequency determined by the division of Finance & Administration, all salary budgets to Human Resources records.
- Ensures salary budgets are accurately and completely budgeted during the fiscal year and that salary changes processed by Academic Affairs are appropriately funded.
- Monitors budget-to-actual results for all colleges and departments in the division of Academic Affairs and communicating results to Academic Affairs leadership at a frequency determined by the Executive Vice Provost.
- Prepares budget analysis and projections to support Academic Affairs strategic initiatives, including academic program development.
- Reviews all expenditures for proper approvals, funding sources, supporting documentation, and appropriateness.
- Reviews revenue transactions and internal transfers for accuracy, completeness, and appropriateness.
- Reviews and approves daily transactions such as travel requests, travel reimbursements, purchasing card transactions and Concur invoices.
- Prepares and reviews budget and financial transactions using professional accounting methods and techniques as applicable.
- Directs and participates in the review and approval/disapproval of Personnel Action Forms and EPAFS, ensuring the completion of any required steps that are necessary to complete the approval process and ensuring timely processing.
- Applies financial analysis required to make key financial decisions and recommendations through financial modeling of revenue and expenditure requests and policy changes.
- Conducts training on financial processes and policy compliance for all Academic Affairs colleges and departments at a frequency determined by the Executive Vice Provost.
- Serves on committees as directed by the Executive Vice Provost.
- Monitors transactions and the financial health of all Academic Affairs departments, to include all current and non-current fund types such as budgeted funds, self-supporting funds, endowment funds and plant funds.
- Develops solutions for problems and issues that may arise within the division of Academic Affairs related to business transaction processing or compliance with business policies and procedures.
- Develops controls and monitor to ensure that applicable University policies, procedures, principles and practices are adhered to by all colleges and departments.
- Develops controls and monitor to ensure that federal, state and local laws and regulations are adhered to by all colleges and departments.
- Supervises the maintenance of Academic Affairs business services records.
- Establishes new and revised procedures that are necessary to appropriately process business transactions efficiently and effectively.
- Develops and manages procedures to facilitate the timely and accurate reporting and analysis of business transactions.
- Supervises Academic Affairs Office financial operations staff to include assigning duties, checking work, approving time off, approving time sheets, preparing performance evaluations, and handling disciplinary issues.
- Adapts to changing priorities.
- Multi-tasks by handling multiple projects and assignments.
- Regular and prompt attendance.
- Ability to work schedule as defined and additional hours as required.
- Related duties as required.
Posting Information
Number of Vacancies
1
Position End Date (if temporary)
Job Open Date
01/30/2025
Job Close Date
Open Until Filled
Yes
Special Instructions to Applicants
Working Days
Monday - Friday
Working Hours
8:00 a.m. - 5:00 p.m.
Job Location
Main Campus
Full-time or Part-Time
Full Time
Regular or Temporary
Regular
