What are the responsibilities and job description for the Secretary V - 003209 position at University of South Alabama?
Minimum Qualifications
High school diploma or equivalent and four years of progressively responsible secretarial experience. An equivalent combination of education or experience may be considered.
Preferred Qualifications
Experience in book-keeping and proficiency with computers and computer software such as Microsoft Office and Google Docs preferred.
Job Description Summary
The University of South Alabama’s Biology department is seeking to hire a Secretary V. Interested candidates should apply to be considered.
Essential Functions
These are the job duties required of the position.
Essential Functions
- Oversees the daily operations of the Biology office and interacts professionally and effectively with faculty, staff, and students.
- Hires and supervises student workers for the department to include assigning duties and checking work.
- Answers and responds to or directs phone calls, emails, and walk-in visitor requests and takes messages for faculty/grad students.
- Updates and maintains class schedules and room use requests.
- Coordinates with the Earth Sciences secretary to manage building safety, maintenance, and vehicle use.
- Prepares correspondence, course materials, reports, brochures, and other documents using a PC.
- Maintains departmental files and databases.
- Takes minutes at meetings for department/faculty and prepares for final distribution.
- Maintains departmental budget and reconciles monthly statements.
- Opens and distributes mail and accepts/coordinates deliveries for the department.
- Makes travel arrangements and prepares travel reimbursement forms.
- Advises students regarding enrollment policies and procedures.
- Orders equipment and supplies for office, teaching, and research.
- Prepares requisitions and purchases orders.
- Utilizes the Banner Finance and Student Records Systems to access departmental and student information.
- Complies with attendance and timekeeping policies and monitors for clerical staff.
- Ensures office coverage during normal business hours.
- Regular and prompt attendance.
- Ability to work schedule as defined and overtime as required.
- Related duties as required.
Posting Information
Number of Vacancies
1
Position End Date (if temporary)
Job Open Date
03/18/2025
Job Close Date
Open Until Filled
Yes
Special Instructions to Applicants
Working Days
Monday - Friday
Working Hours
8:00 a.m. - 5:00 p.m.
Job Location
Main Campus
Full-time or Part-Time
Full Time
Regular or Temporary
Regular
