What are the responsibilities and job description for the IT Warehouse Ops Specialist position at University of South Carolina Student Government?
Posting Summary
Logo Posting Number STA00078PO25 Job Family Procurement and Inventory Control Job Function Warehousing USC Market Title Supply Specialist Link to USC Market Title https://uscjobs.sc.edu/titles/138336 Job Level A3 - Administrative/Operational Support Business Title (Internal Title) IT Warehouse Ops Specialist Campus Columbia Work County Richland College/Division Division of Information Technology Department VPCIO Univ Fee And Other State Pay Band 4 Approved Starting Salary $37,735 Advertised Salary Range $37,735- $56,602 Location of Vacancy Part/Full Time Full Time Hours per Week 37.5 Work Schedule
Standard working schedule: 8:30am – 5:00pm
Must be willing to work a flexible schedule to meet the needs of the department.
Basis 12 months Job Search Category Information Technology
About USC
About University of South Carolina
From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.
Inclusive Excellence Statement
At the University of South Carolina, we strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize diversity in our workforce is essential to providing academic excellence and critical to our sustainability. The University is committed to eliminating barriers created by institutional discrimination through accountability and continuous process improvement. We celebrate the diverse voices, perspectives, and experiences of our employees.
Benefits for FTE Positions
The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.
Position Description
Advertised Job Summary
IT Warehouse Operations Specialist
Spend your days enjoying one of the most beautiful university campuses in America at the University of South Carolina, located in the vibrant capital city of one of the nation’s fastest-growing states. Join us in revolutionizing the Division of Information Technology as we transform our southern campus into a cutting-edge technological marvel! As a Gamecock, you will be part of a dynamic, fast-paced, and talented team, while making a significant impact on the technology that powers our university and creates a #1 first-year experience for our students. Enjoy an urban setting while showcasing your expertise and contributing to the next chapter of our university’s remarkable story.
The Division of IT is recruiting an IT Warehouse Operations Specialist to join a newly implemented divisional inventory management team. Be part of something new and exciting as we reform and advance inventory operations for the Division of Information Technology!
Does This Sound Like You?
Typically holds a high school diploma or GED. Requires 2 or more years of job related experience.
Preferred Qualifications
Required Certification, Licensure/Other Credentials Preferred Qualifications
Ability to work a fully in-person, on-campus schedule.
Knowledge/Skills/Abilities
Job Duty
Job Duty 1 – Inventory Management
Responsible for all aspects of inventory receiving, storage, and distribution using divisional and USC inventory tracking, procurement, and asset management systems to include managing purchase orders, receiving inventory, tracking inventory levels, reordering stock, shipping orders, and assisting with various tasks as needed. Maintain accurate records and follow internal processes to ensure appropriate billing in billing systems. Maintain accurate daily records of goods received and shipments made. Unload inbound shipments safely and move product to appropriate locations. Pull and prepare products for shipment. Move product from staging and/or storage areas. Coordinate with shipping carriers to schedule pickups and track shipments. Prepare and package orders for shipment, ensuring accurate labeling and documentation. Maintain the cleanliness and organization of all storage areas. Ensure safety protocols are implemented and maintained. Communicate with vendors to resolve any order discrepancies.
Essential Function Yes Percentage of Time 30 Job Duty
Job Duty 2 – Procurement, Compliance, and Risk Management and Oversight
Support the procurement process by helping to review purchase orders, gather vendor quotes, and ensure compliance with organizational policies. Assist in monitoring contracts and vendor agreements to ensure adherence to procurement guidelines. Help identify potential risks related to procurement and inventory, and contribute to developing risk mitigation strategies. Work with team members to maintain accurate documentation and support audits, ensuring all procurement activities meet compliance standards and risk management protocols.
Essential Function Yes Percentage of Time 30 Job Duty
Job Duty 3 – Inventory Counts & Audits
Perform routine inventory counts and audits to verify stock levels, ensure data accuracy, and identify discrepancies. Accurately document findings and reconcile differences between physical counts and system records. Analyze inventory trends and reports to proactively detect and address issues related to stock management. Collaborate with team members to implement corrective actions and improve inventory control processes, ensuring alignment with organizational standards and accuracy in reporting.
Essential Function Yes Percentage of Time 20 Job Duty
Job Duty 4 – Enhanced Customer Service
Cultivate a culture of exceptional employee engagement and satisfaction by directly impacting the quality of service provided to both internal and external customers. Offer individual and group training and refresher sessions, as well as updated training material, to ensure all customers are cognizant and comfortable with internal processes and data intake systems. Serve as a resource for divisional and university employees, providing guidance and support to ensure they have the tools and knowledge needed to best interact with departmental and divisional processes.
Essential Function Yes Percentage of Time 15 Job Duty
Job Duty 5 – Other
Other duties as assigned, including serving in a backup capacity for fellow Warehouse Operations Specialist and/or other related duties, as necessary and upon receipt of proper training. Other duties also include but are not restricted to completing designated projects originating through internal resource planning and demand processes.
Essential Function No Percentage of Time 5
Position Attributes
Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.
Safety Sensitive or Security Sensitive No Hazardous weather category Non-Essential
Posting Detail Information
Number of Vacancies 1 Desired Start Date 03/03/2025 Job Open Date 02/03/2025 Job Close Date 03/20/2025 Open Until Filled No Special Instructions to Applicant
Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.
We are only accepting applications submitted by March 20, 2025.
The University of South Carolina offers a valuable benefits package including but not limited to:
Quicklink for Posting https://uscjobs.sc.edu/postings/182924 EEO Statement
The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.
Logo Posting Number STA00078PO25 Job Family Procurement and Inventory Control Job Function Warehousing USC Market Title Supply Specialist Link to USC Market Title https://uscjobs.sc.edu/titles/138336 Job Level A3 - Administrative/Operational Support Business Title (Internal Title) IT Warehouse Ops Specialist Campus Columbia Work County Richland College/Division Division of Information Technology Department VPCIO Univ Fee And Other State Pay Band 4 Approved Starting Salary $37,735 Advertised Salary Range $37,735- $56,602 Location of Vacancy Part/Full Time Full Time Hours per Week 37.5 Work Schedule
Standard working schedule: 8:30am – 5:00pm
Must be willing to work a flexible schedule to meet the needs of the department.
Basis 12 months Job Search Category Information Technology
About USC
About University of South Carolina
From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.
Inclusive Excellence Statement
At the University of South Carolina, we strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize diversity in our workforce is essential to providing academic excellence and critical to our sustainability. The University is committed to eliminating barriers created by institutional discrimination through accountability and continuous process improvement. We celebrate the diverse voices, perspectives, and experiences of our employees.
Benefits for FTE Positions
The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.
Position Description
Advertised Job Summary
IT Warehouse Operations Specialist
Spend your days enjoying one of the most beautiful university campuses in America at the University of South Carolina, located in the vibrant capital city of one of the nation’s fastest-growing states. Join us in revolutionizing the Division of Information Technology as we transform our southern campus into a cutting-edge technological marvel! As a Gamecock, you will be part of a dynamic, fast-paced, and talented team, while making a significant impact on the technology that powers our university and creates a #1 first-year experience for our students. Enjoy an urban setting while showcasing your expertise and contributing to the next chapter of our university’s remarkable story.
The Division of IT is recruiting an IT Warehouse Operations Specialist to join a newly implemented divisional inventory management team. Be part of something new and exciting as we reform and advance inventory operations for the Division of Information Technology!
Does This Sound Like You?
- Inventory Guru: You thrive on managing inventory from receiving to shipping, ensuring accurate tracking and timely delivery.
- Organization Expert: You create well-structured inventory systems, ensuring all items are accurately logged and easily accessible for seamless operations.
- Compliance Trailblazer: You review purchase orders and vendor quotes, ensuring we follow policies while spotting and mitigating risks.
- Service Superstar: You’re passionate about delivering top-notch service and empowering your teammates with the knowledge to succeed.
- Fast-Paced Environment: Dive into a dynamic team where your efforts boost inventory management and elevate customer service.
- Dynamic Team Player: Join a new, energetic team dedicated to revitalizing technology at USC, collaborating to drive innovation and transform the digital landscape on campus.
- Excellence Focused: Contribute to a streamlined inventory system and a culture of safety, driving the organization’s success!
- Downtown COLA Location: Enjoy working in the heart of Columbia, SC, with easy access to vibrant city life, dining, and cultural events.
- Vibrant Campus Life: Enjoy access to the University of South Carolina’s lively campus, filled with events, resources, and a strong community, making every day at work a chance to connect and engage with fellow colleagues and students.
- Energetic Leadership: Thrive under the guidance of an energetic and innovative leadership team dedicated to transforming IT at USC, making your role impactful and exciting.
Typically holds a high school diploma or GED. Requires 2 or more years of job related experience.
Preferred Qualifications
Required Certification, Licensure/Other Credentials Preferred Qualifications
Ability to work a fully in-person, on-campus schedule.
Knowledge/Skills/Abilities
- Understanding and knowledge of information technology equipment, related accessories, installation requirements, and technician tooling.
- Experience with inventory control systems to include physical stocking, work-in-process staging, and software implementation.
- Knowledge of various types of computer software such as Microsoft Word, Excel, and Teams.
- Knowledge of or ability to learn internal audit procedures and practices related to position responsibilities.
- Strong organizational skills to effectively manage competing priorities and needs.
- Strong analytical and problem-solving skills to identify issues and/or discrepancies and resolve them efficiently.
- Ability to analyze rapidly changing data to make effective and efficient decisions.
- Ability to exercise judgement and discretion.
- Strong written and verbal communication skills to effectively, courteously, and accurately communicate with team members, divisional leadership, and diverse stakeholders both on and off campus.
- Ability to perform multiple concurrent tasks with the ability to work under varying amounts and degree of stress, interruptions, and deadlines.
- Ability and willingness to develop, implement, and update relevant business processes.
- Strong customer service orientation to address inquiries and issues promptly and professionally. Ability to understand and anticipate customer needs to ensure satisfaction.
- Ability to lift up to 100 pounds.
Job Duty
Job Duty 1 – Inventory Management
Responsible for all aspects of inventory receiving, storage, and distribution using divisional and USC inventory tracking, procurement, and asset management systems to include managing purchase orders, receiving inventory, tracking inventory levels, reordering stock, shipping orders, and assisting with various tasks as needed. Maintain accurate records and follow internal processes to ensure appropriate billing in billing systems. Maintain accurate daily records of goods received and shipments made. Unload inbound shipments safely and move product to appropriate locations. Pull and prepare products for shipment. Move product from staging and/or storage areas. Coordinate with shipping carriers to schedule pickups and track shipments. Prepare and package orders for shipment, ensuring accurate labeling and documentation. Maintain the cleanliness and organization of all storage areas. Ensure safety protocols are implemented and maintained. Communicate with vendors to resolve any order discrepancies.
Essential Function Yes Percentage of Time 30 Job Duty
Job Duty 2 – Procurement, Compliance, and Risk Management and Oversight
Support the procurement process by helping to review purchase orders, gather vendor quotes, and ensure compliance with organizational policies. Assist in monitoring contracts and vendor agreements to ensure adherence to procurement guidelines. Help identify potential risks related to procurement and inventory, and contribute to developing risk mitigation strategies. Work with team members to maintain accurate documentation and support audits, ensuring all procurement activities meet compliance standards and risk management protocols.
Essential Function Yes Percentage of Time 30 Job Duty
Job Duty 3 – Inventory Counts & Audits
Perform routine inventory counts and audits to verify stock levels, ensure data accuracy, and identify discrepancies. Accurately document findings and reconcile differences between physical counts and system records. Analyze inventory trends and reports to proactively detect and address issues related to stock management. Collaborate with team members to implement corrective actions and improve inventory control processes, ensuring alignment with organizational standards and accuracy in reporting.
Essential Function Yes Percentage of Time 20 Job Duty
Job Duty 4 – Enhanced Customer Service
Cultivate a culture of exceptional employee engagement and satisfaction by directly impacting the quality of service provided to both internal and external customers. Offer individual and group training and refresher sessions, as well as updated training material, to ensure all customers are cognizant and comfortable with internal processes and data intake systems. Serve as a resource for divisional and university employees, providing guidance and support to ensure they have the tools and knowledge needed to best interact with departmental and divisional processes.
Essential Function Yes Percentage of Time 15 Job Duty
Job Duty 5 – Other
Other duties as assigned, including serving in a backup capacity for fellow Warehouse Operations Specialist and/or other related duties, as necessary and upon receipt of proper training. Other duties also include but are not restricted to completing designated projects originating through internal resource planning and demand processes.
Essential Function No Percentage of Time 5
Position Attributes
Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.
Safety Sensitive or Security Sensitive No Hazardous weather category Non-Essential
Posting Detail Information
Number of Vacancies 1 Desired Start Date 03/03/2025 Job Open Date 02/03/2025 Job Close Date 03/20/2025 Open Until Filled No Special Instructions to Applicant
Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.
We are only accepting applications submitted by March 20, 2025.
The University of South Carolina offers a valuable benefits package including but not limited to:
- Health and Life Insurance
- Retirement Programs
- Paid Tuition
- Dependent Scholarships
- Annual Leave
- Sick Leave
- 13 Paid Holidays (including an extended December holiday)
- Paid Parental Leave
- Professional Development Opportunities
Quicklink for Posting https://uscjobs.sc.edu/postings/182924 EEO Statement
The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.
Salary : $37,735 - $56,602
