What are the responsibilities and job description for the Administrative Assistant position at University of South Carolina?
Posting Number
STA00132PO25
Job Family
Administrative Support
Job Function
Administrative Services
USC Market Title
Administrative Assistant
Link to USC Market Title
https://uscjobs.sc.edu/titles/131891
Job Level
A2 - Administrative/Operational Support
Business Title (Internal Title)
Administrative Assistant
Campus
Upstate
Work County
Spartanburg
College/Division
USC Upstate College/Division Level
Department
UPS Facilities Management Administration
State Pay Band
4
Approved Starting Salary
$37,735
Advertised Salary Range
Salary commensurate with education and experience.
Location of Vacancy
USC Upstate, Spartanburg, SC
Part/Full Time
Full Time
Hours per Week
40
Work Schedule
Monday – Friday; 8:00am – 5pm; Some evenings and weekends as needed are required.
Basis
12 months
Job Search Category
Administrative
About USC
About University of South Carolina
From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.
Inclusive Excellence Statement
At the University of South Carolina, we strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize diversity in our workforce is essential to providing academic excellence and critical to our sustainability. The University is committed to eliminating barriers created by institutional discrimination through accountability and continuous process improvement. We celebrate the diverse voices, perspectives, and experiences of our employees.
Benefits for FTE Positions
The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.
Position Description
Advertised Job Summary
Administrative Assistant
University of South Carolina Upstate
STA00132PO25
Spartanburg, SC
The Administrative Assistant performs duties to support the Facilities Management department administrative functions and provides direct administrative support to the Director of Facilities Management.
University of South Carolina Upstate
STA00132PO25
Spartanburg, SC
The Administrative Assistant performs duties to support the Facilities Management department administrative functions and provides direct administrative support to the Director of Facilities Management.
Job Related Minimum Required Education and Experience
Typically holds a high school diploma or GED. Requires 1 or more years of job related experience.
Required Certification, Licensure/Other Credentials
A successful background check is required.
Preferred Qualifications
High school diploma and 3 years related experience or equivalency.
Knowledge/Skills/Abilities
Excellent customer relations; considerable abilities in office procedures; high level of organization; and excellent verbal and written communication skills. Proficiency with typing and word processing software. Effective and efficient with knowledge in using Microsoft Suite and ability to effectively use other software applications; and knowledge of financial accounting. Excellent written and verbal communication skills. Ability to make correct decisions using good reasoning; be able to work under stressful conditions with pressures from multiple sources; and maintain confidentiality. Ability to meet deadlines.
Job Duties
Job Duty
Assign work requests to appropriate department and technician that are submitted by phone or through work order system. Assign appropriate maintenance budget codes.
Transfer questions or inquires to the appropriate department and employee as appropriate.
Essential Function
Yes
Percentage of Time
20
Job Duty
Processes utility invoices entry, creates and monitors purchase requisitions, serves as credit card liaison for Facilities Management personnel for card management and reconciliation, enters monthly vehicle management data for division vehicles, obtains quotes for purchases, creates blanket purchase orders requests, coordinates vendor supplier packets and material receipt, delivery, and payment authorization. Creates and processes travel authorizations, reservations, rental cars and reimbursements for FMD staff.
Essential Function
Yes
Percentage of Time
30
Job Duty
Provides administrative support for the Director of Facilities Management and Facilities Management Department including budget allocations, work orders assignments, distribution of reports; filling out forms and reports; process departmental mail; schedule meetings for FMD staff; maintain attendance reports; receptionist responsibilities by receiving visitors to the department, answers departmental telephone and emails. Maintains departmental files and similar; coordinates office supplies; and schedules Facilities Management Department events. Serves as building safety coordinator.
Essential Function
Yes
Percentage of Time
20
Job Duty
Assist project coordinator with signage and coordination of departmental moves. Generate and print room sign inserts.
Essential Function
Yes
Percentage of Time
5
Job Duty
Initiates and facilitates FMD staff human resources actions for FTE and temporary employees.
Liaison between Human Resources, Purchasing and FMD departments and staff.
Essential Function
Yes
Percentage of Time
20
Job Duty
Other duties as assigned to assist FMD.
Essential Function
Yes
Percentage of Time
5
Position Attributes
Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.
Safety Sensitive or Security Sensitive
No
Hazardous weather category
Non-Essential
Posting Detail Information
Number of Vacancies
1
Desired Start Date
04/01/2025
Job Open Date
02/21/2025
Job Close Date
Open Until Filled
Yes
Special Instructions to Applicant
The application must be completed including all current and previous work history and education. A resume may be attached, but not substituted for completing work history and education sections of the application.
USC Upstate offers a valuable benefits package including but not limited to:
USC Upstate offers a valuable benefits package including but not limited to:
- Health and Life Insurance
- Retirement Programs
- Paid Tuition Program
- Dependent Scholarships
- Employee Assistance Program (EAP)
- Annual Leave
- Sick Leave
- 13 Paid Holidays (including an extended December holiday)
- Paid Parental Leave
- Professional Development Opportunities
Quicklink for Posting
https://uscjobs.sc.edu/postings/183812
EEO Statement
The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.
Salary : $37,735
