What are the responsibilities and job description for the Administrative Coordinator position at University of South Carolina?
Posting Number
STA00095PO25
Job Family
Administrative Support
Job Function
Administrative Services
USC Market Title
Administrative Coordinator
Link to USC Market Title
https://uscjobs.sc.edu/titles/138369
Job Level
P4 - Professional
Business Title (Internal Title)
Administrative Coordinator
Campus
Columbia
Work County
Richland
College/Division
School of Medicine Columbia
Department
SOMC Nurse Anesthesia
State Pay Band
6
Approved Starting Salary
$54,165
Advertised Salary Range
$54,165 $67,707 $81,247
Location of Vacancy
Part/Full Time
Full Time
Hours per Week
37.5
Work Schedule
Standard working schedule: 8:30am – 5:00pm
Must be willing to work a flexible schedule to meet the needs of the department.
Basis
12 months
Job Search Category
Other Professional
About USC
About University of South Carolina
From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.
Inclusive Excellence Statement
At the University of South Carolina, we strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize diversity in our workforce is essential to providing academic excellence and critical to our sustainability. The University is committed to eliminating barriers created by institutional discrimination through accountability and continuous process improvement. We celebrate the diverse voices, perspectives, and experiences of our employees.
Benefits for FTE Positions
The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.
Position Description
Advertised Job Summary
The Administrative Coordinator for the Graduate Program in Nurse Anesthesia at the University of South Carolina School of Medicine will coordinate personnel, fiscal, and support service
management and oversight for the program, plus serve as primary administrative liaison for all affiliated clinical training sites utilized by the Program (currently 20). The program consists of seven clinical faculty, plus affiliated faculty in the Department of Pharmacology, Physiology & Neuroscience.
Job Related Minimum Required Education and Experience
Requires a bachelor’s degree in a job related field and 4 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience.
Required Certification, Licensure/Other Credentials
Preferred Qualifications
10 plus years of business management experience with appropriate skills
Knowledge of student services, fiscal, and personnel procedures, policies and practices.
Experience with USC practices and procedures related to student services, fiscal management, and human resource management, including knowledge of Banner and PeopleSoft preferred.
Knowledge/Skills/Abilities
Proficient with MS-Word, MS-PowerPoint, MS Access, MS-Excel, Blackboard, Exam Soft or other computerized testing, IMS, ITAMS, on-line applications, Document Imaging System, Office Automation, data base management. Ability to coordinate diverse administrative functions and establish and maintain effective working relationships with co-workers, faculty and students. Required to conduct business lawfully and ethically by consistently adhering to compliance policies, procedures and regulations.
Job Duties
Job Duty
Assists with administrative functions, recruiting, and matriculation of students for the Doctor of Nurse Anesthesia Practice program and maintains student records. Serves as the point of contact for the Graduate School, and provides information for applicants as needed. Manages the screening and logistical aspects of the program’s admissions process.
Essential Function
Yes
Percentage of Time
25
Job Duty
Prepares reports and completes paperwork associated with compliance and accreditation. Schedules meetings and program events. Develops and updates student and graduate databases. Facilitates compilation of data on graduates, students, and applicants.
Essential Function
Yes
Percentage of Time
15
Job Duty
Manages all personnel matters for the program including position establishment and reclassification and oversight of salary adjustments. Serves as liaison to USC and School of Medicine Human Resources offices. Maintains confidential records for faculty, staff, and students. Executes travel authorizations and reimbursement requests by faculty, staff, and student as needed.
Essential Function
Yes
Percentage of Time
15
Job Duty
Serves as the accountant/fiscal manager to provide oversight of program budget and accounting under the direction of the program director. Provides oversight of sponsored awards and student fellowships, and serves as liaison to the School of Medicine Grants and Finances Office.
Essential Function
Yes
Percentage of Time
15
Job Duty
Provides support to faculty for educational activities. Assists faculty with course set up, scheduling, execution, input of exams and evaluations. Processes conference and classroom space requests for the program. Maintains classroom and related teaching resources. Helps collect and process course evaluations as needed.
Essential Function
Yes
Percentage of Time
10
Job Duty
Coordinates program orientation for incoming students to include managing the dissemination of information on student scholarship and loan opportunities, assisting students with log on and navigation in Blackboard, as well as obtaining IDs and email addresses.
Essential Function
Yes
Percentage of Time
10
Job Duty
Provides assistance to the program director for items such as revisions of program information, monitors and updates the program website, assures that program publications are current, consistent, and accurate, manages graduation clearance for student, compiles minutes of program faculty/staff meetings, and represents the program at meetings as needed.
Essential Function
Yes
Percentage of Time
5
Job Duty
Performs other duties as assigned.
Essential Function
Yes
Percentage of Time
5
Position Attributes
Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.
Safety Sensitive or Security Sensitive
No
Hazardous weather category
Non-Essential
Posting Detail Information
Number of Vacancies
1
Desired Start Date
Job Open Date
02/05/2025
Job Close Date
03/24/2025
Open Until Filled
No
Special Instructions to Applicant
Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.
We are only accepting applications submitted by March 25, 2025.
The University of South Carolina offers a valuable benefits package including but not limited to:
- Health and Life Insurance
- Retirement Programs
- Paid Tuition
- Dependent Scholarships
- Annual Leave
- Sick Leave
- 13 Paid Holidays (including an extended December holiday)
- Paid Parental Leave
- Professional Development Opportunities
Click here to learn more about why you should work at USC.
Quicklink for Posting
https://uscjobs.sc.edu/postings/183091
EEO Statement
The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.
Salary : $54,165 - $67,707
