What are the responsibilities and job description for the Administrative Coordinator position at University of South Carolina?
Posting Number
STA00051PO25
Job Family
Administrative Support
Job Function
Administrative Services
USC Market Title
Administrative Coordinator
Link to USC Market Title
https://uscjobs.sc.edu/titles/131924
Job Level
P2 - Professional
Business Title (Internal Title)
Administrative Coordinator
Campus
School of Medicine Greenville
Work County
Greenville
College/Division
School of Medicine Greenville
Department
SOMG School of Medicine Greenville
State Pay Band
5
Approved Starting Salary
$45,133
Advertised Salary Range
$45,133 - Salary commensurate with qualifications
Location of Vacancy
Greenville, SC
Part/Full Time
Full Time
Hours per Week
37.5
Work Schedule
Monday through Friday, 8:30 am – 5:00 pm.
Must be willing to work a flexible schedule to meet the needs of the department
Must be willing to work a flexible schedule to meet the needs of the department
Basis
12 months
Job Search Category
Administrative
About USC
About University of South Carolina
From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.
Inclusive Excellence Statement
At the University of South Carolina, we strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize diversity in our workforce is essential to providing academic excellence and critical to our sustainability. The University is committed to eliminating barriers created by institutional discrimination through accountability and continuous process improvement. We celebrate the diverse voices, perspectives, and experiences of our employees.
Benefits for FTE Positions
The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.
Position Description
Advertised Job Summary
Reporting to the Executive Assistant to the Office of the Dean, the Administrative Coordinator monitors, coordinates, and/or performs diverse administrative and support activities across the Office of Clinical Faculty Affairs and the Office of Ideas. The Administrative Coordinator performs diverse administrative and support activities associated with day-to-day operations, meeting management, and strategic initiatives. This position provides support for the Associate Dean for Clinical Faculty Affairs and Development, as well as the Associate Dean for Program Assessment and Accreditation. Strong organizational skills, professionalism, and maintaining confidentiality are integral to the activities of the ideal candidate. Demonstrates commitment to conducting business lawfully and ethically by consistently adhering to compliance policies, procedures, and regulations.
Job Related Minimum Required Education and Experience
Requires a bachelor’s degree in a job related field and 2 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience.
Required Certification, Licensure/Other Credentials
Preferred Qualifications
Knowledge/Skills/Abilities
Must be detail-oriented, possess excellent verbal and written communication skills, and ability to maintain confidentiality, all in a professional manner. Computer proficiency in Microsoft Office Suite. Key attributes include exceptional communication skills, being highly organized, and the ability to prioritize tasks. Ability to work independently under minimal supervision. Knowledge of modern office practices, procedures, and equipment. Ability to always maintain a professional demeanor. Ability to maintain confidentiality and respect. Demonstrates a commitment to teamwork, self-awareness, professionalism, open/transparent, professional communication, and servant leadership. Proactively seeks opportunities to apply her/his training, experience, knowledge, and skills as appropriate to meet emerging institutional needs. Communicates respect for others in the work environment, and contributes to the development of a welcoming environment and positive institutional culture. Serves as liaison between offices and attends monthly administrative support meetings. Ability to maintain positive relations with vendors and key stakeholders. Required to conduct business lawfully and ethically by consistently adhering to compliance policies, procedures, and regulations.
Job Duties
Job Duty
Provides support and coordination for the Associate Dean for Clinical Faculty Affairs and Development. Provides administrative support for designated operational committees. Schedules and coordinates appointments and/or travel for leader and visiting faculty. Coordinates catering orders for business meetings and submits payments for processing. Drafts written documentation and correspondence for the office, screens and evaluates incoming and outgoing correspondence, and prepares responses as appropriate. Prepares meeting agendas and presentations, and distributes meeting minutes in a timely fashion. Provides office support handling administrative inquiries as appropriate such as P-Card transactions, supply orders, and reimbursements. Organizes and tracks call for materials and updates data to maintain departmental records and databases for LCME and ACCME accreditation. Maintains confidentiality of records and information. Keeps key stakeholders informed of deadlines and adjustments. Assists with hosting professional development speakers and programs, and tracks expenses and attendance.
Essential Function
Yes
Percentage of Time
30
Job Duty
Provides support and coordination for the Associate Dean for Medical Education. Provides administrative support for designated operational committees as needed. Schedules and coordinates appointments and/or travel for the leader. Coordinates catering orders for business meetings and submits payments for processing. Drafts written documentation and correspondence for the office and prepares responses as appropriate. Prepares meeting agendas and presentations, and distributes meeting minutes in a timely fashion. Provides office support handling administrative inquiries, as appropriate, such as incoming/outgoing mail, supply orders, reimbursements, and maintains and organizes files. Submits contracts and other documents to legal, as needed. Organizes and tracks call for materials and updates data to maintain departmental records and databases.
Essential Function
Yes
Percentage of Time
30
Job Duty
Provides support and coordination for the Chief Inclusion Officer. Provides administrative support for designated operational committees. Schedules and coordinates appointments and/or travel, inclusive of planning. Drafts written documentation and correspondence for the office, screens and evaluates incoming and outgoing correspondence, and prepares responses as appropriate. Prepares meeting agendas and presentations, and distributes meeting minutes. Provides office support handling administrative inquiries as appropriate. Organizes and tracks call for materials and updates data to maintain departmental records and databases. Establishes and maintains files and records for the office. Maintains confidentiality of records and information. Keeps key stakeholders informed of deadlines and adjustments.
Essential Function
Yes
Percentage of Time
30
Job Duty
Provides training and cross-coverage for other administrative personnel during times of increased demand and/or absence. Assists with the onboarding of new employees, including the completion of paperwork to request badges, keys, and technology. Contributes to unit efforts by performing other related duties as assigned or required.
Essential Function
Yes
Percentage of Time
10
Position Attributes
Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.
Safety Sensitive or Security Sensitive
No
Hazardous weather category
Non-Essential
Posting Detail Information
Number of Vacancies
1
Desired Start Date
03/03/2025
Job Open Date
01/21/2025
Job Close Date
02/14/2025
Open Until Filled
No
Special Instructions to Applicant
Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.
We are only accepting applications submitted by February 14th, 2025.
The University of South Carolina offers a valuable benefits package including but not limited to:
We are only accepting applications submitted by February 14th, 2025.
The University of South Carolina offers a valuable benefits package including but not limited to:
- Health and Life Insurance
- Retirement Programs
- Paid Tuition
- Dependent Scholarships
- Annual Leave
- Sick Leave
- 13 Paid Holidays (including an extended December holiday)
- Paid Parental Leave
- Professional Development Opportunities
Click here to learn more about why you should work at USC.
Quicklink for Posting
https://uscjobs.sc.edu/postings/181707
EEO Statement
The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.
Salary : $45,133
