What are the responsibilities and job description for the Assistant Business Operations Manager position at University of South Carolina?
Posting Number
STA00068PO25
Job Family
Business Operations
Job Function
Business Operations
USC Market Title
Business Manager
Link to USC Market Title
https://uscjobs.sc.edu/titles/132274
Job Level
P2 - Professional
Business Title (Internal Title)
Assistant Business Operations Manager
Campus
Lancaster
Work County
Lancaster
College/Division
USC Lancaster College/Division Level
Department
USC Lancaster - Palmetto College
State Pay Band
6
Approved Starting Salary
$54,165
Advertised Salary Range
Salary commensurate with qualifications.
Location of Vacancy
Part/Full Time
Full Time
Hours per Week
37.5
Work Schedule
The standard work schedule will be Monday- Friday from 8:30am – 5:00pm.
Must be willing to work a flexible schedule to meet the needs of the department.
Must be willing to work a flexible schedule to meet the needs of the department.
Basis
12 months
Job Search Category
Fiscal Accounting
About USC
About University of South Carolina
From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.
Inclusive Excellence Statement
At the University of South Carolina, we strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize diversity in our workforce is essential to providing academic excellence and critical to our sustainability. The University is committed to eliminating barriers created by institutional discrimination through accountability and continuous process improvement. We celebrate the diverse voices, perspectives, and experiences of our employees.
Benefits for FTE Positions
The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.
Position Description
Advertised Job Summary
The Assistant Business Operations Manager will assist the Business Manager in the coordination of all business and finance functions with a focus on accounts payable, purchasing, and insurance.
Job Related Minimum Required Education and Experience
Requires a bachelor’s degree in a job related field and 2 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience.
Required Certification, Licensure/Other Credentials
Preferred Qualifications
Knowledge/Skills/Abilities
Have knowledge of or ability to learn state government fiscal and accounting processes. Knowledge of modern office practices and procedures, Knowledge of financial statement analysis. Ability to interpret and analyze financial data, records, and reports. Ability to establish and maintain effective working relationships with others. Ability to communicate effectively with student, staff, and faculty.
Job Duties
Job Duty
Accounts Payable
Responsible for the accounts payable functions of the campus and compliance with University and State policies; includes accurate processing of invoices, expense reports, purchase card transactions, employee reimbursements, petty cash transactions.
Level 1 and 2 approver for accounts payable transactions.
Prepares and submits journal entries in PeopleSoft.
Responsible for the accounts payable functions of the campus and compliance with University and State policies; includes accurate processing of invoices, expense reports, purchase card transactions, employee reimbursements, petty cash transactions.
Level 1 and 2 approver for accounts payable transactions.
Prepares and submits journal entries in PeopleSoft.
Essential Function
Yes
Percentage of Time
40
Job Duty
Purchasing
Administer and coordinate procurement functions, exercising discretion and judgement in coordinating purchases of supplies and equipment with faculty and staff in accordance with state procurement laws and USC guidelines.
Serves as the USC Lancaster purchasing card liaison.
Review and approve blanket purchase order transactions.
Setup purchase/charge accounts with specified vendors.
Works closely with USC Purchasing on procurement of goods and services above $25,000.
Serve as a member of the Request for Proposal review committees as appropriate.
Approves receiving reports.
Maintains office/educational supply inventory.
Prepares and submits USC printing departments requests.
Primary point of contact for procurement of campus copier services, including maintenance services, billing, and replacement.
Must be knowledgeable of the SC Consolidated Procurement Code.
Ensures expenditures for grant projects are identified and recorded properly, including cost share reporting.
Maintains list purchase card holders and ensures timely filing of reports, collection of receipts/invoices, and reconciliation of monthly statements.
Administer and coordinate procurement functions, exercising discretion and judgement in coordinating purchases of supplies and equipment with faculty and staff in accordance with state procurement laws and USC guidelines.
Serves as the USC Lancaster purchasing card liaison.
Review and approve blanket purchase order transactions.
Setup purchase/charge accounts with specified vendors.
Works closely with USC Purchasing on procurement of goods and services above $25,000.
Serve as a member of the Request for Proposal review committees as appropriate.
Approves receiving reports.
Maintains office/educational supply inventory.
Prepares and submits USC printing departments requests.
Primary point of contact for procurement of campus copier services, including maintenance services, billing, and replacement.
Must be knowledgeable of the SC Consolidated Procurement Code.
Ensures expenditures for grant projects are identified and recorded properly, including cost share reporting.
Maintains list purchase card holders and ensures timely filing of reports, collection of receipts/invoices, and reconciliation of monthly statements.
Essential Function
Yes
Percentage of Time
35
Job Duty
Insurance
Liaison for purchase and issues related to the SC Insurance Reserve Fund for campus property and casualty insurance coverage and claims.
Reviews common policy declarations to verify premiums, deductibles, coverage limits, building and content values, and values for other insured vehicles, equipment, collections, and items on loan contents values, and values for other insured vehicles, equipment, collections, and items on loan
Adds/removes items to/from coverage as necessary.
File claims with the SC Insurance Reserve Fund.
Ensures summer camp information is reported as required.
Responsible for the procurement of insurance coverage for athletic teams and filing claims on behalf of student-athletes and the campus.
Liaison for purchase and issues related to the SC Insurance Reserve Fund for campus property and casualty insurance coverage and claims.
Reviews common policy declarations to verify premiums, deductibles, coverage limits, building and content values, and values for other insured vehicles, equipment, collections, and items on loan contents values, and values for other insured vehicles, equipment, collections, and items on loan
Adds/removes items to/from coverage as necessary.
File claims with the SC Insurance Reserve Fund.
Ensures summer camp information is reported as required.
Responsible for the procurement of insurance coverage for athletic teams and filing claims on behalf of student-athletes and the campus.
Essential Function
Yes
Percentage of Time
15
Job Duty
Other Functions
Serves as the primary point of contact for outsourced campus vending services, bookstore operations, and postal machine/postage.
Compiles and submits specially priced courses to the Bursar’s Office each semester.
Analyzes, and distributes various financial and fiscal reports and statements on accounts for internal ad external use.
Monitors an analyzes departmental expenditures.
Maintains check stock and prints checks locally when necessary.
Advises student organizations, faculty, staff, and administration on compliance issues.
Assists auditors with campus audits.
Reviews ACH file daily and claims deposits.
Accepts and records departmental deposits submitted to the Business Office from various campus departments.
Assists with frontline customer service in the Business Office as necessary.
Serves as the primary point of contact for outsourced campus vending services, bookstore operations, and postal machine/postage.
Compiles and submits specially priced courses to the Bursar’s Office each semester.
Analyzes, and distributes various financial and fiscal reports and statements on accounts for internal ad external use.
Monitors an analyzes departmental expenditures.
Maintains check stock and prints checks locally when necessary.
Advises student organizations, faculty, staff, and administration on compliance issues.
Assists auditors with campus audits.
Reviews ACH file daily and claims deposits.
Accepts and records departmental deposits submitted to the Business Office from various campus departments.
Assists with frontline customer service in the Business Office as necessary.
Essential Function
Yes
Percentage of Time
10
Position Attributes
Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.
Safety Sensitive or Security Sensitive
No
Hazardous weather category
Non-Essential
Posting Detail Information
Number of Vacancies
1
Desired Start Date
05/01/2025
Job Open Date
01/30/2025
Job Close Date
Open Until Filled
Yes
Special Instructions to Applicant
- Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.
- Applicants must provide contact information, to include a telephone number and email address, for a minimum of three professional references.
Quicklink for Posting
https://uscjobs.sc.edu/postings/182835
EEO Statement
The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.
Salary : $54,165
