What are the responsibilities and job description for the Human Resources Administrative Assistant position at University of South Carolina?
Posting Number
STA00058PO25
Job Family
Administrative Support
Job Function
Administrative Services
USC Market Title
Administrative Assistant
Link to USC Market Title
https://uscjobs.sc.edu/titles/131895
Job Level
A3 - Administrative/Operational Support
Business Title (Internal Title)
Human Resources Administrative Assistant
Campus
Columbia
Work County
Richland
College/Division
College of Arts and Sciences
Department
CAS College of Arts and Sciences
State Pay Band
5
Approved Starting Salary
$41,258
Advertised Salary Range
$41,258 - $51,572
Location of Vacancy
Part/Full Time
Full Time
Hours per Week
37.5
Work Schedule
Monday through Friday from 8:30am to 5:00pm, with one hour for lunch.
Must be willing to work a flexible schedule to meet the needs of the department.
Must be willing to work a flexible schedule to meet the needs of the department.
Basis
12 months
Job Search Category
Administrative
About USC
About University of South Carolina
From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.
Inclusive Excellence Statement
At the University of South Carolina, we strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize diversity in our workforce is essential to providing academic excellence and critical to our sustainability. The University is committed to eliminating barriers created by institutional discrimination through accountability and continuous process improvement. We celebrate the diverse voices, perspectives, and experiences of our employees.
Benefits for FTE Positions
The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.
Position Description
Advertised Job Summary
The Human Resources Administrative Assistant will perform a variety of personnel-related administrative and clerical tasks by providing administrative support to the Director of Human Resources and for the Human Resources Department in the College of Arts and Sciences. Duties may include generating offer and reappointment letters, making photocopies of various documents, filing, conducting research to process, complete, and submit various HR actions, creating, updating, and maintaining various spreadsheets, etc. Will assist the HR Team in reviewing various human resources actions, including but not limited to, creating, updating, and/or reviewing position descriptions, reviewing and approving job requisitions, processing new hire documents, processing and submitting other HR actions to the appropriate University Offices and initiating various HCM personnel actions. Performs other administrative and clerical tasks as assigned by the Dean for the College.
Job Related Minimum Required Education and Experience
Typically holds a high school diploma or GED. Requires 2 or more years of job related experience.
Required Certification, Licensure/Other Credentials
Preferred Qualifications
Prefer technical school training and degree in Administrative Office Technology/Secretarial Science/Office Systems Technology or equivalent program; Preference will be given to those with 3 years or more of related experience as an administrative assistant, secretary, or office manager.
Knowledge/Skills/Abilities
Must know and have worked with Microsoft Word and Excel. Above-average verbal and written communication skills. Thorough knowledge of modern office procedures, practices, and equipment. Knowledge of University specific policies and procedures.
Job Duties
Job Duty
Will assist with the human resources operations of the College of Arts and Sciences, by providing administrative and clerical support to the Director of Human Resources in the College; includes assistance, oversight, and management of various human resources actions for faculty and staff. Assist with day-to-day operations of the HR functions and duties. Duties may include, bulk mailings, mail merges, attending meetings and taking detailed notes, scanning and emailing documents, photocopying documents, reviewing HR actions and forms, researching issues and resolving accordingly, and working with the Units and/or HR Colleagues to ensure they are following University and State Policies and Procedures.
Essential Function
Yes
Percentage of Time
30
Job Duty
On behalf, or request, of the Director and/or Dean, complete various human resources actions for faculty and/or staff. This may include, but not limited to, creating, updating, and/or reviewing position descriptions, reviewing and approving job requisitions, processing new hire documents, processing and submitting resignations, retirements, submitting faculty documents to the Provost Office for approval, etc.
Essential Function
Yes
Percentage of Time
25
Job Duty
Maintains official personnel files for all staff by filing all processed HR documents in a timely manner. Maintain and update, as needed, the employee database for the College and various other spreadsheets on behalf of the Director and/or Dean. May be asked to create spreadsheets as well.
Essential Function
Yes
Percentage of Time
25
Job Duty
Performs other administrative or clerical tasks as assigned Dean for the College.
Essential Function
Yes
Percentage of Time
10
Job Duty
Provides assistance and guidance to the department/program/unit/center faculty and staff related to Human Resources to ensure compliance with federal, state, and University policies and procedures.
Essential Function
Yes
Percentage of Time
5
Job Duty
Contribute to the overall success of the College of Arts and Sciences by performing all other duties and responsibilities as assigned.
Essential Function
No
Percentage of Time
5
Position Attributes
Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.
Safety Sensitive or Security Sensitive
No
Hazardous weather category
Non-Essential
Posting Detail Information
Number of Vacancies
1
Desired Start Date
Job Open Date
01/23/2025
Job Close Date
02/16/2025
Open Until Filled
No
Special Instructions to Applicant
Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.
We are only accepting applications submitted by February 16, 2025.
The University of South Carolina offers a valuable benefits package including but not limited to:
- Health and Life Insurance
- Retirement Programs
- Paid Tuition
- Dependent Scholarships
- Annual Leave
- Sick Leave
- 13 Paid Holidays (including an extended December holiday)
- Paid Parental Leave
- Professional Development Opportunities
Click here to learn more about why you should work at USC.
Quicklink for Posting
https://uscjobs.sc.edu/postings/182520
EEO Statement
The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.
Salary : $41,258 - $51,572
