What are the responsibilities and job description for the Human Resources Coordinator position at University of South Carolina?
Posting Number
STA00067PO25
Job Family
Human Resources
Job Function
General Human Resources
USC Market Title
Human Resources Specialist
Link to USC Market Title
https://uscjobs.sc.edu/titles/133113
Job Level
P1 - Professional
Business Title (Internal Title)
Human Resources Coordinator
Campus
Columbia
Work County
Richland
College/Division
Division of Development
Department
DEV Development Office
State Pay Band
5
Approved Starting Salary
$45,133
Advertised Salary Range
$45,133 - $56,416
Location of Vacancy
Part/Full Time
Full Time
Hours per Week
37.5
Work Schedule
Standard work schedule Monday – Friday, 8:30am – 5:00pm with 1 hour lunch break. Must be able to work a flexible schedule, if needed, to meet the needs of the department.
Basis
12 months
Job Search Category
Human Resources/Legal
About USC
About University of South Carolina
From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.
Inclusive Excellence Statement
At the University of South Carolina, we strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize diversity in our workforce is essential to providing academic excellence and critical to our sustainability. The University is committed to eliminating barriers created by institutional discrimination through accountability and continuous process improvement. We celebrate the diverse voices, perspectives, and experiences of our employees.
Benefits for FTE Positions
The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.
Position Description
Advertised Job Summary
Under general supervision, this position reports to the Director of Human Resources & Finance (Director), the Human Resources Coordinator (Coordinator) is responsible for supporting and initiating the day-to-day human resource activities for assigned programs. This position is also responsible for the planning, implementing, and maintaining a detailed onboarding program for all staff positions. Serves as primary concierge for new and recently hired staff for a quick start. Works with department supervisors and the HR Service Team in posting positions and executing hire actions within the HR systems. The Coordinator will serve as the liaison for all central HR actions for all position descriptions for new and vacant job postings. Assists with position management and ensures all current staff have relevant and updated positions descriptions. Coordinates the EPMS process for assigned programs and tracks all employee review dates and submissions. Works with hiring managers and initiates and posts all student hire hourly employment paperwork. Ensures compliance with USC policies and procedures as well as state and federal rules, laws and regulations. This position will be a part of the University Development team and will operate within the department’s systems and procedures for consistent and well-coordinated services.
Job Related Minimum Required Education and Experience
Requires a bachelor’s degree in a job related field and 1 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience.
Required Certification, Licensure/Other Credentials
Preferred Qualifications
Bachelor’s degree and 1 or more years of related experience in development and/or fundraising programs. Must have above average skills with Microsoft Professional Package, i.e. Word, Excel, PowerPoint, and Outlook. Familiarity with or ability to learn USC policies, procedures, and systems.
Knowledge/Skills/Abilities
Strong organizational skills and the ability to handle multiple concurrent tasks for extended periods of time is needed. Must have the ability to think analytically and maintain complex filing systems. Must be able to draft correspondence or emails to division employees. Accuracy and attention to detail is essential. Ability to coordinate and work with diverse groups of stakeholders, and work in a team environment. Must be able to communicate effectively both verbally and in writing with exceptional interpersonal communication skills. Plans, implements, and coordinates special projects. Ability to establish and maintain effective working relationships throughout the university. Effective computer experience including database operation and word processing. Very strong organizational skills, and very customer-focused are required. Must be able to exercise diplomacy and tact in interactions with others.
Job Duties
Job Duty
Initiates all human resource actions in PeopleAdmin and PeopleSoft systems. Makes recommended changes to modify existing and vacant position descriptions for posting. Consults with HR Service Team on position actions. Responsible for initiating all pay actions, position changes and supervisor updates, as needed. Initiates new job postings in PeopleAdmin and provides applicant assistance. Tracks the hiring process through PeopleAdmin for new and existing employees. Initiates hiring proposals and uploads all necessary documents for processing. Initiates the I-9 process for all new hires. Updates the budget analysts of all approved HR transactions. Creates and maintains position and new employee folders for proper filing. Post hourly student positions and process student hires, tracking and monitoring activity in Peoplesoft. Initiate affiliate positions as required.
Essential Function
Yes
Percentage of Time
30%
Job Duty
Responsible for planning, implementing, and maintaining a detailed onboarding program for all staff positions. Initiate the onboarding process for all employees to include the initial scheduling and securing introductory meetings. Complete initial hiring requirements and serve as liaison for new employee questions. Create and maintain an updated offboarding process for all employee separations and transfers.
Essential Function
Yes
Percentage of Time
25%
Job Duty
Plans, coordinates, and performs administrative support activities for the Director. Assists with letters to new or existing employees. Schedules team meetings, one-on-one meetings, and assists with meeting agendas. Order name plates, business cards, and floor aesthetics and employee moves. Assist with filing necessary documents in department personnel files.
Essential Function
Yes
Percentage of Time
20%
Job Duty
Tracks and communicates with supervisors of all EPMS review dates Monitors expiration dates of all temporary staff, students hires, and affiliates. Assists in conducting annual EPMS training updates for all supervisors prior to Universal review date.
Essential Function
Yes
Percentage of Time
15%
Job Duty
Performs other duties as assigned or required.
Essential Function
No
Percentage of Time
5%
Job Duty
Assists and serves as support to employees with self-service portal in PeopleSoft and Time/Absence Systems.
Essential Function
Yes
Percentage of Time
5%
Position Attributes
Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.
Safety Sensitive or Security Sensitive
No
Hazardous weather category
Non-Essential
Posting Detail Information
Number of Vacancies
1
Desired Start Date
02/17/2025
Job Open Date
01/30/2025
Job Close Date
03/16/2025
Open Until Filled
No
Special Instructions to Applicant
Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.
We are only accepting applications submitted by March 16, 2025.
The University of South Carolina offers a valuable benefits package including but not limited to:
- Health and Life Insurance
- Retirement Programs
- Paid Tuition
- Dependent Scholarships
- Annual Leave
- Sick Leave
- 13 Paid Holidays (including an extended December holiday)
- Paid Parental Leave
- Professional Development Opportunities
Click here to learn more about why you should work at USC.
Quicklink for Posting
https://uscjobs.sc.edu/postings/182833
EEO Statement
The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.
Salary : $45,133 - $56,416
