The Associate Registrar plays a key role in managing JD academic advising, course scheduling systems, overseeing student records and registration, enrollment management, final exams, and the administration of bar exam and moral character certifications for the law school. This position supports the law school's mission to recruit, retain, and graduate a diverse and talented student body. Additionally, the role includes staff management responsibilities and reports directly to the Associate Dean of Academic Services, while collaborating closely with the Graduate & International Programs and Academic Success Offices.
Preferred Qualifications :
- Education : J.D. Degree
- Experience working in a law school records and registration office is preferred
Job Accountabilities :
For all of the functions outlined below, the Associate Registrar will be responsible for managing and overseeing information that is consistent with federal, state, local, and institutional deadlines and regulations on a regular and timely basis.
The Associate Registrar works with law school deans and administrators to plan the assignment of courses to all full-time and adjunct faculty in the JD, LLM, and undergraduate programs, to create teaching and exam schedules, and to monitor accreditation teaching compliance requirements for all degree programs.The Associate Registrar collaborates with the Office of Admissions to manage the process of registering all admitted student applications, transfer student applications, visiting student applications and other international academic applications. Ensure all 1L transcripts from their undergraduate institutions are received and posted by October 15.Directly manages assigned staff. Assesses performance and provides feedback. Counsels or disciplines as needed.Participate in the compilation, recording, verification, and dissemination of all data related to student enrollment, curriculum, academic progress, and grades.Utilizes student records systems and ensures the confidentiality, security, and integrity of academic records.Research and troubleshoot student degree audit and registration problems.Coordinate registration permits, publication of Schedule of Classes and Final Exam Schedules, final examination exceptions, and requests for changes of student information.Responsible for processing and recording student grades and processing of grade changes.Oversees the timely coordination of bar exam and moral character certifications.Interpret policies and procedures and advise students on registration processes and degree and graduation requirements.Maintain open and effective communication with academic and administrative offices to ensure efficient and effective classroom scheduling, assignments, and utilization.Manage the administration of the annual Honors Program Write-On Competition and will work collaboratively with the law review and moot court boards to ensure an equitable and transparent competition.Conduct compliance checks on student enrollments and registration, including overlapping classes, overloads or underloads of units, incorrect grading options, enrollment in required courses, registration blocks, and unpaid fees.Provide comprehensive academic advising and support services to students enrolled in the JD program, offering both individual appointments, group advising sessions, and digital resources.Collaborate closely with leadership to ensure students meet degree requirements, demonstrating a strong commitment to fostering student success through mentoring and appreciative advising approaches.Possess a deep understanding of campus and law school resources available to support student academic success and collaborate effectively with other campus and law school departments to provide holistic student support.Represent and promote the JD program to internal and external stakeholders, including current and prospective students, and employers.Offer academic advising to prospective JD students, guiding them on degree requirements and graduation information, while also addressing inquiries from current students via walk-ins, phone calls, and emails.Collaborate with IT and law school staff for automation of academic services' processes and record keeping.Assist with the organization of new student orientation activities. Communicate academic and non-academic requirements, policies, and procedures accurately and effectively to prospective and admitted students, as well as to staff and faculty.Compile and analyze student data, generating various reports as needed. Provide data support to the Associate Dean for Academic Services and other law school leadership as required.Contribute to various projects and initiatives within the law school, providing program support and leadership where necessary.Will assist with both final exam administration and proctoring at the end of the Fall and Spring semesters and commencement each year.Perform other related duties as assigned or requested. The university reserves the right to add or change duties at any time.The ideal candidate will exhibit :
Ability to be organized, diligent and detail-oriented. Must be responsive to emails and be able to prioritize work.Ability to work well with all constituencies, including students, faculty, staff, administration, alumni, and campus partners.Ability to use standard and innovative approaches and techniques to solve difficult problems.Knowledge of ABA and regional accreditation standards, and state and federal regulations for reporting requirements.Knowledge and understanding of student records management principles, regulations, policies.Knowledge and understanding of curriculum management processes, methods, and policies.Knowledge of law school academic and graduation requirements and eligibility requirements for bar.Knowledge of the Family Educational Rights and Privacy Act (FERPA), academic standards and protocols.ATTENTION : Applicants must upload a cover letter and a resume to be considered for this position.
The annual base salary range for this position is $86,000 - $114,000. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience, education / training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.
Learn more about our benefits and perks here : https : / / employees.usc.edu / benefits-perks /
Equity, diversity, inclusion, opportunity and access are of central importance to the Gould School of Law (Gould). Gould holds a unique position in society, and within the university, as every aspect of these principles are influenced by and can be protected through legal rules and institutions. At Gould, we are proudly committed to maintaining a community in which each person respects the rights of others to live, work, and learn in peace and dignity, to be proud of who and what they are, and to have equal opportunity to realize their full potential as individuals and members of society.
Minimum Education : Master's degree
Minimum Experience : 5 years
Minimum Field of Expertise : University Administration / Records and Registration
USC is a smoke-free environment
USC is an equal opportunity, affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC will con sider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying.
We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at (213) 821-8100, or by email at uschr@usc.edu. Inquiries will be treated as confidential to the extent permitted by law.
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Salary : $86,000 - $114,000
