Design Associate

Title:Design Associate

Division: Finance and Administration

Department: Facility Operations and Planning

FLSA Status:Non-Exempt

Salary Range:Grade 10: $20.57/hour

Position Summary

The University of Southern Indiana is accepting applications forDesign Associate.

Responsible for creating and updating architectural drawings and bid documents; coordinating documents for project closeout; furniture, fixtures and equipment (FF&E) research, procurement, delivery coordination, and confirmation of delivery receipt; overseeing interior and exterior signage; assisting in creation and updating of university design standards; and assisting Planning and Operations departments with administrative functions. Learns basic functions of Facility's Administrative Associate to fill in for this position during an absence.

Duties/Responsibilities

• Creates and maintains records of past and current projects, project budget and costs; shop drawings and specifications; product and construction warranties; systems maintenance and parts manuals; finish schedules and materials; closeout documentation; etc.
  
  
• Works with Facility Operations and Planning (FOP) management to design, prepare and/or order interior room signage, interior and exterior directional signage, and exterior building signage.
  
  
• Updates building floor plans and campus site plans.
  
  
• Coordinates preparation of project bid documents with FOP staff, and vendor design firms to ensure accuracy and timely completion. Reviews, organizes and updates Plan Room website. Posts project bidding notifications, addendums and other pertinent information to Plan Room site. Reviews bids for alternates and variations from bid documents.
  
  
• Coordinates project closeout procedures including project punch lists; verification of substantial completion; and receipt of closeout documents.
  
  
• Works with FOP staff, campus customers and vendor design professionals to coordinate FF&E selection, finishes, and ordering of FF&E.
  
  
• Research information for potential projects, architectural, engineering and design firms, project materials, FF&E, design and sustainability trends, etc.
  
  
• Coordinates and performs annual review of standards for design, construction, FF&E, materials and finishes, accessories, landscaping, etc.
  
  
• Creates and maintains database of building interior and exterior finishes, materials, FF&E, landscaping, campus maps, evacuation maps, and floor plans, etc.
  
  
• Creates and maintains spreadsheets, charts and graphs on various staff and facilities information, such as staff data, organizational charts, and building interiors data.
  
  
• Reviews project and furniture requests for necessary additional information and works with Planning department to prioritize completion. Corresponds with customer to seek more information and update request status.
  
  
• Creates change order and requests for information (RFI) lists, monitors payments to design and construction firms.
  
  
• Works with Planning department to determine improvements to USI processes and practices.
  
  Maintains files of qualified architecture, engineering and design firms; prepares requests for qualifications and requests for
• proposals; solicits interest from firms/vendors and reviews submittals for appropriate information.
  
  
• Maintains a spreadsheet of construction project updates, account numbers, budget and project status.
  
  
• Helps shape the responsibilities of this position so it best benefits the University and
  Assists and fills in for absent Facility's Administrative Associates with accounting, work requests, requisitions, and other responsibilities or project work when necessary.
  
  

Other duties as assigned.

Required Knowledge and Skills

• Associate degree or equivalent higher education in design, construction, or related field required. A minimum of four years of experience in a related design field may be considered in lieu of education.
  
  
• Experience in AutoCAD required. Ability to learn/adapt to current and future university preferred software.
  
  
• Ability to read and interpret building construction plans, specifications, documentation and shop drawings.
  
  
• Knowledge of current methods and trends in architecture and design, FF&E, and space programming required.
  
  
• Effective communication, customer relations and problem-solving skills required to respond to architectural and design issues on campus.

Preferred Knowledge and Skills

Proficiency in other software such as Revit, SketchUp, Abode Creative Suite and Microsoft Office Suite preferred.

Knowledge of building codes, ADA regulations and other pertinent federal, state and local regulations preferred.

About USI

The University of Southern Indiana is a public higher education institution located on a beautiful1,400-acre campus in Evansville, IN. We offer employees exceptional benefits! Benefits for thisposition include:

• Affordable medical, dental, vision, life and short term and long-term disability insurance plans.
• Retirement plan where the University makes the total contribution equivalent to 7% of annual salary.
• Full tuition fee waiver for employees/75% for spouses and dependent children.
• Accrue up to 10 paid vacation days per fiscal year - accrual increases after 4, 7, and 11 years of service

For more information about the benefits that USI offers, please visit www.usi.edu/hr/benefits.

Search Committee Chair:

If you have questions about the open position, please contact {}, search committee chair, at ....

Best Consideration Date:

For best consideration, please submit materials before {}.

Pre-Employment Screening

A background check will be required for employment in this position.

Authorization to Work in the United States

USI typically will not sponsor an employment-related visa for this position.

Interview Accommodations

Persons with disabilities requiring accommodations in the application and interview process please contact the manager of Employment at mcweinzapf@usi.edu or (812) 464-1840. Contacting the manager of Employment is intended for use in seeking disability-related accommodations only. For general applicant inquiries, contact Human Resources at HumanRes@usi.edu or (812) 464-1815.

EEO Statement

The University of Southern Indiana is anEEO/AA employer. All individuals including minorities, women, individuals with disabilities and veterans are encouraged to apply.