What are the responsibilities and job description for the Facilities Operations Associate, College of Pharmacy position at University of Texas at Austin?
Job Posting Title:
Facilities Operations Associate, College of Pharmacy----
Hiring Department:
College of Pharmacy----
Position Open To:
All Applicants----
Weekly Scheduled Hours:
40----
FLSA Status:
Non-Exempt----
Earliest Start Date:
Feb 17, 2025----
Position Duration:
Expected to Continue----
Location:
UT MAIN CAMPUS----
Job Details:
General Notes
This position requires an on-site presence daily and is not eligible for flexible work arrangements. May occasionally be requested to work additional hours or weekends as needed to complete time-sensitive projects or facilitate events and programs.
Purpose
The Facilities Operations Associate reports to the Building Manager in the College of Pharmacy to provide administrative, maintenance, and facilities support in the college.
Responsibilities
Assist the Building Manager with all aspects of college facilities management. Ensure daily operation of the PHR shipping/receiving area (PHR 2.112), including receipt, sorting, and delivery of daily mail and all packages. Collaborate with delivery contacts and Central Receiving as neccessary.
Provide administrative support and service to all college constituents. Maintain organization of receiving area and supplies, establishing procedures for efficient use and access. Assist with hiring and scheduling student workers to support the receiving area, ensuring adequate coverage.
Work in close partnership with the Collee of Pharmacy's Business Office to ensure adherence to business procedures and completion of the purchasing cycle, provide reports, and complete other deliverable relative to shipping/receiving and inventory, including equipment tagging, controlled items, and compressed gases. Oversee the maintenance of the college's vehicles and the weekly vehicle use logs.
Assist with movement of surplus items and furniture as needed.
Provide support for college-wide events, including running errands or deliveries.
Additional duties as assigned.
Required Qualifications
High school diploma or GED and at least 5 years of clerical experience; or a bachelor's degree and at least 1 year of clerical experience.
Working ability to make decisions, communicate effectively, take initiative, solve problems, provide excellent service, and execute tasks with accuracy and attention to detail.
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
Knowledge of campus mail, central receiving, and equipment inventory processes at UT Austin.
Experience with basic maintenance of vehicles, compressed gas, and other commonly used teaching and research equipment.
Ability to move furniture in a safe and timely manner.
Driving Required
This job requires a class "C" operator's driver's license. If not currently a Texas resident, a Texas driver's license must be obtained within 30 days of becoming a Texas resident.
Salary Range
$40,000 depending on qualifications
Working Conditions
Open office environment
Onsite presence required daily
Ability to walk, stand, and maneuver to maintain vehicles and equipment
Repetitive use of a keyboard at a workstation
Use of manual dexterity
Ability to lift 50 or more pounds regularly, move furniture regularly
Required to travel on and off campus daily
Required Materials
Resume
Letter of Interest
Three work references with their contact information; at least one reference should be from a supervisor
Important: You will be prompted to submit your Resume/CV in the first step of the online job application process. Then, any additional Required Materials as listed above will be uploaded in the My Experience section; you can multi-select the additional files or click the Upload button for each file. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
----
Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.----
Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.----
Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
----
Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
----
Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.
----
Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
----
E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
- E-Verify Poster (English) [PDF]
- E-Verify Poster (Spanish) [PDF]
- Right To Work Poster (English) [PDF]
- Right To Work Poster (Spanish) [PDF]
----
Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.
Salary : $40,000
