Temporary Administrative Associate - McCombs - Department of Accounting - (UTEMPS)

Job Posting Title :

Temporary Administrative Associate - McCombs - Department of Accounting - (UTEMPS)

Hiring Department : UTemp Pool

Position Open To : All Applicants

Weekly Scheduled Hours :

FLSA Status :

Non-Exempt

Earliest Start Date :

Immediately

Position Duration :

Expected to Continue Until Apr 30, 2025

Location : UT MAIN CAMPUS

Job Details : General Notes

Only competitive applicants selected will be contacted and provided with instructions on the continued application process. This temporary assignment may be filled at any time. Please no phone calls or emails. This temporary assignment may transition to regular status.

Purpose

The MPA Program in the McCombs School of Business is ranked No. 1 in the U.S. and is STEM-certified by the Texas Higher Education Coordinating Board. This part-time administrative position is responsible for scheduling, logistics, and serving as a liaison between the director and stakeholders, allowing the director to focus on higher-level strategic priorities.

Responsibilities

Office management (Front desk, supplies, student worker, student queries), community building event management (ordering supplies, publicizing events).

Management of the MPA Canvas page as well as December graduation. Processing payments and reimbursement requests. Oversee office mailings.

Required Qualifications

Bachelor's degree and one year of experience at the Administrative Assistant level, OR high school graduation or GED, and five years of clerical experience, including one year of experience at the Administrative Assistant level. Demonstrated ability to establish and maintain effective rapport with a variety of constituents. Proficient in Microsoft Outlook, Excel, Word, and Teams. Effective communication skills and ability to work independently as well as collaborate in a team-oriented environment Strong attention to detail. Excellent interpersonal, verbal, and written communication skills. Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Bachelor's Degree in Business, Communications, or related field and at least three years of administrative experience. Experience with UT administrative processes and procedures for expenses, vendor payment and processing, contracts, and invoicing. Experience working with faculty and students. Experience with University of Texas policies, procedures, and administrative systems. Experience working with confidential and sensitive information. Demonstrated excellent use of judgment and decision-making. Demonstrated commitment to providing excellent customer service and previous experience in a customer-oriented environment.

Hourly Rate

21.63

Working Conditions

Attire : Business Casual

Standard Office Environment. Use of manual dexterity. Repetitive use of a keyboard at a workstation. Lifting, pushing, or pulling, Standing.

Work Shift

Hours per week - 20

The work hours are from 8 : 00 a.m. to 5 : 00 p.m.

The 20-hour work schedule for this position will be determined in consultation with the manager and department; however, will be during the University's standard operating hours of 8am - 5pm

Required Materials

Resume / CV

3 work references with their contact information; at least one reference should be from a supervisor

Important for applicants who are NOT current university employees or contingent workers : You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers : As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

Employment Eligibility :

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion / transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility :

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks :

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer :

The University of Texas at Austin, as an equal opportunity / affirmative action employer ,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency :

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Employment Eligibility Verification :

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify :

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following :

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

Compliance :

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031 .

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

Salary : $22