Events Manager, Student Union

Location: San Antonio, TX
Regular/Temporary: Regular
Job ID: 13015
Full/Part Time: Full Time

Org Marketing Statement

The University of Texas at San Antonio is a Tier One research university and a Hispanic Serving Institution specializing in cybersecurity, health, fundamental futures, and social-economic transformation. With more than 35,000 students, it is the largest university in the San Antonio region. UTSA advances knowledge through research and discovery, teaching and learning, community engagement and public service, and with an intentional focus on career readiness the university produces more graduates for the workforce than any other institution in the region. It is a catalyst for socioeconomic development and the commercialization of intellectual property - for Texas, the nation and the world. UTSA has been recognized as a Top Employer in Texas by Forbes Magazine. Learn more online, on UTSA Today or on X (formerly Twitter), Instagram, Facebook, YouTube or LinkedIn.

In 2024, the UT System Board of Regents authorized UT System to begin integrating UTSA and UT Health San Antonio into one unified institution, establishing a world-class university that integrates academic, research, and clinical excellence to build a profoundly impactful university of the future. Driven by a vision for growth and impact, this merger will expand capacity to offer robust undergraduate and graduate programs, attract top-tier faculty and staff, develop innovative initiatives, and elevate transdisciplinary research to address the evolving needs of the region.

Posting End Date: Open until filled. At the discretion of the hiring department, this position posting may close once a sufficient number of qualified applications have been received.

Salary Range: Up to $36,900 annualized, commensurate with education, experience and qualifications.

Hours: up to 40 hours per week, exempt.

Required Application Materials:

• Resume is required.
• Cover letter is preferred.

Essential Functions

Job Summary

To plan and coordinate support operations for the Student Union Events Service division. Responsible for scheduling and supervision of events and coordinating technical, physical and other required support.

Core Responsibilities

• Initiates, plans, schedules, and manages university events for internal and external clients, to include coordination of location, facilities, audio visual, technical services, supplies, and personnel.
• Markets Student Union space for external events, including weddings, proms, quinceneras, etc.
• Coordinates financial transactions, including invoicing, billing, and building use agreements. Monitors accounts for events.
• Acts as a liaison with internal and external customers to coordinate and facilitate events.
• Communicates information regarding facility use, program operations, and campus policies, regulations and procedures to customers and the University community.
• Prepares reports and statistical information.
• Coordinates and/or participates in special meetings.
• Member of the Expressive Activity Representative team and observes campus internal and external free speech activities
• Periodically supervises and trains Event Services student staff.
• Acts as manager on duty for Event Services on a weekly basis.
• Performs other duties as assigned.

Required Qualifications

• Bachelor's Degree in a related field from an accredited institution.
• One (1) year of experience in events management, event planning, hospitality, or related experience.

Knowledge, Skills, and Abilities

• General knowledge of sound and lighting systems and other applicable equipment.
• Computers, events management software and standard office equipment.

Additional Information

• UTSA is a tobacco free campus.
• This is a security sensitive position. Employment is contingent upon a successful background check.
• Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.
• Valid driver's license and Motor Vehicle Record (MVR) as applicable.

Working Conditions

• Office environment.
• Ability to travel to and from meetings, training sessions or other business-related events.
• After hours and weekend work is required on an occasional basis.
• Occasional after hours and weekend work or overtime may be required.

Physical Demands:

• Sedentary work; sitting most of the time. Jobs are sedentary, if walking and standing are required, only occasionally.
Exerts up to 10 lbs. of force occasional.

This position will be primarily located on campus. Travel and parking expenses are the employee's responsibility.

Equal Employment Opportunity

As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the Affirmative Action Program in compliance with all government requirements to ensure nondiscrimination. Women, minorities, people with disabilities and veterans are encouraged to apply. UTSA campuses are accessible to persons with disabilities.